Effective Aug. 2, 2021
Puget Sound is operating as a fully vaccinated campus as defined in the Governor’s Proclamation 20-12.3 and has implemented safety measures and requirements to support a healthy environment and protect campus members and visitors. Safety measures include protocols and procedures associated with visitors on campus, which continue to be limited and monitored to mitigate risks of COVID-19.
The provost and area vice presidents have overall responsibility for approving visits and managing visitor compliance with protocols within their areas of responsibility and may delegate visitor approval authority and compliance management to appropriate team member(s) within their area(s) of responsibilities. The provost/area vice president, or their delegate(s), will provide guidance for limiting visits to the most essential mission-based and operating purposes. Limitations and protocols may vary over time relative to COVID-19 conditions and/or government and health department requirements and guidance.
The following protocols and procedures apply to anyone visiting campus, whether for a meeting, class visit, tour, or any other purpose.
- Pre-Approval. Visitors to buildings/indoor spaces, as well as organized outdoor visits, require pre-approval by the provost/area vice president or their delegate(s).
- Vendors/Contractors. Visits by essential vendors and contractors must be accommodated and managed by the applicable overseeing department.
- Card Access. All buildings will remain secure with card access and visitor entrance to campus buildings will be done by appointment only. Those hosting an approved visitor will need to provide the visitor access to the applicable building.
- Advance Communication. Those hosting or accommodating an approved visitor should send the visitor an advance communication, whenever possible, regarding protocols to let them know what to expect and should ask that the visitor complete a Visitor Health Self-Screening Report on the day of their visit.
- Upon Arrival. Hosts (and/or visitors) should complete a COVID-19 Visitor Log entry upon visitor arrival to campus. This process should include asking visitors if they completed a self-screening report prior to arrival. The visit then can continue or must be canceled according to log instructions. Departments/program hosts should maintain electronic and/or hard copy self-screening reports for visits they host.
- Masks. Regardless of vaccination status, visitors, including contractors/vendors, must wear a mask at all-time indoors and outdoors when social distancing cannot be maintained. Exception: Fully vaccinated guest speakers/performers can be without a face covering if they provide the host proof of being fully vaccinated and are able to maintain social distancing from others.
- Unique Spaces. Certain ad hoc approaches might be used for the unique visitor needs in the Welcome Center, Wheelock Student Center, and Library, but only if pre-approved by the provost/area vice president and by the Director of Environmental Health and Safety to ensure compliance with applicable regulatory requirements.
- Outdoor Spaces. Approved campus visits may occur outdoors if in compliance with the protocols herein and outdoor COVID-19 behavior signage, as well as other government requirements and applicable university guidance. Gatherings or activities on pedestrian pathways or near building entrances are not allowed.
This policy is subject to further revision as conditions, guidance, and restrictions change.