about arches

On this page:
Arches staff and contact information
Frequency and circulation
Arches mission, vision and purpose, and audience
Environmentally friendly printing practices
Guidelines for contributors
Editorial policies
Take-Down Requests

STAFF
Stacey Cook, editorial director
sdcook@pugetsound.edu
253.879.3318

Julie Reynolds, creative director
jreynolds@pugetsound.edu
253.879.2984

Charis Hensley, designer
chensley@pugetsound.edu
253.879.3297

Ross Mulhausen, photographer
rmulhausen@pugetsound.edu
253.879.3765

Barbara Weist, Web specialist
bweist@pugetsound.edu
253.879.2691

CIRCULATION
Frequency: Quarterly.
Circulation: 44,500 worldwide, concentrated in the western United States

MISSION
Arches is an editorially independent storytelling platform that is guided by the university’s mission to encourage and sustain a lifetime of intellectual curiosity, active inquiry, and reasoned independence. Housed in the Office of Communications, the magazine supports the strategic goals of enhancing and distinguishing the Puget Sound experience, stewarding the university’s identity and reputation, and fostering lifelong relationships within the Puget Sound community. The Arches editorial team strives to capture and convey the Puget Sound ethos through the stories we tell.

VISION AND PURPOSE
Guided by the intellectually curious and humanist values of the liberal arts, we publish writing that joins the conversation and illuminates new perspectives. We tell stories that are relevant to our community and the times we are living in. We amplify voices that are not often heard, and experiences that challenge the dominant narrative. Our purpose is to foster understanding and to fuel connection within our community and beyond.

AUDIENCE
With the goal of inclusive community-building, we seek to engage a more diverse readership comprised of alumni, students, parents, faculty, and staff from wide-ranging backgrounds. As members of the Puget Sound community, our readers are critical thinkers engaged in lifelong learning. They speak more than one language. They have worked with underserved communities at home and abroad. They are veterans, creatives, entrepreneurs, intellectuals, and servants of the greater good. They forge their own paths in life. They are open to new ideas and perspectives, and even when they disagree, they appreciate the conversation. That’s the heart of the liberal arts.

ENVIRONMENTALLY FRIENDLY PRINTING PRACTICES
1. Arches is printed with soy-based inks on paper that contains at least 10 percent post-consumer waste. The paper is certified by SmartWood to Forest Stewardship Council standards, and it is manufactured 20 miles from where Arches is printed and mailed.

2. Arches is printed using a computer-to-plate process. This process has several environmental advantages over the old film-to-plate technology.

  • CTP work flow generates no film to make plates or to produce proofs. That means that we no longer produce eight layers of 30” x 40” film to print each 16-page form of the magazine, and we no longer generate four layers of acetate for every eight pages of proofs. So no chemicals to make and develop the film, and no film going to the landfill.
  • Corrections in a CTP work flow require no film, stripping base, or overlay proofing materials.
  • Plates made using a CTP work flow are more precise, which means make-ready times are much shorter, and less paper, ink, and solvents are consumed during make-ready.

3. Printing plates are aluminum, and they are recycled.

4. Inks are soy-based rather than petroleum based, and all leftover inks are recycled.

5. The printing plant has a recovery system in place that captures ink and solvent gasses and redirects them to the press’ heat-set ovens. This burning not only eliminates the release of VOCs into the air, it also reduces the amount of natural gas the plant uses to heat the ovens by about 60 percent.

6. The plant launders fabric shop rags rather than using a consumable product.

7. In the plant, all paper waste is shredded and baled for recycling.

8. On campus, finished magazines not distributed are recycled.

9. The paper Arches is printed on is 100 percent recyclable.

GUIDELINES FOR CONTRIBUTORS
While a large portion of Arches is written by staff and regular contributors, we encourage freelance writers to submit queries for features and departments. Please familiarize yourself with the style, tone, and content of the magazine, as well as the mission and vision, before pitching. We accept only well-researched, well-crafted stories that appeal to all readers.

Features: 1,000 to 3,000 words on people, places, or ideas related to the university. These are usually assigned by the editor, but queries and spec stories are considered.

Alumni profiles: 300-600 words on alums who are interesting, inspiring, and exemplify our values.

Process
A contract is signed by the editor and writer before work begins. Arches buys first North American periodical rights. Payment is made when the article is deemed publishable by the editor. Payment is 75 cents per word, as assigned. If you are assigned a 1,000-word story and you submit 1,250, you will be paid for 1,000 words.

Once an article is accepted, it normally moves steadily through the editing process and is printed in the issue for which it was scheduled. However, requirements of the magazine can change, and occasionally an article is reassigned, postponed, or killed. If your story was accepted for publication but dropped, you will be paid in full. If the story does not meet our requirements, you will be paid 50 percent of the agreed fee.

We prefer to receive queries and submissions via email. For queries and pitches, please allow 6-8 weeks for reply.

Accuracy
Arches prides itself on providing readers with reliable information. You should be aware that it is routine for us to share articles with subjects to check for factual accuracy. In addition, we conduct our own fact-checking process with secondary sources.

Photography
Arches uses both stock and assigned photography. We prefer high-quality, high-resolution digital images. We like a variety of images to choose from (two or three dozen), both vertical and horizontal, as well as varying viewpoints and framing. While we often use stock photography to illustrate articles, we have very specific requirements. You are welcome to submit a portfolio; however, please contact us first to let us know it’s coming. Pay varies according to how a photograph is used, and at what size.

Statistics 
Frequency: Quarterly. 
Circulation: 44,500 worldwide, concentrated in the western United States
Leadtime: Six months
Payment: Full payment on acceptance. Buys first North American periodical rights. Byline given. Kill fees.
Photos: Photos reproduced in four-color to illustrate content; usually assigned but spec submissions on topics related to the university or people associated with it considered. Credit given, photos returned, payment negotiated.

EDITORIAL POLICIES
1. Arches strives to enhance the image of the university in the eyes of its alumni, donors, and friends, while at the same time following ethical standards of journalism.

2. The editor shall have discretion in making editorial changes. Revisions are often requested.

3. Arches’ Classmates section publishes news and accomplishments of Puget Sound’s 40,000 alumni. In reporting these important events, Arches does not judge news based on an individual’s religion, gender, race, ethnicity, or sexual orientation. The following policies apply to class notes:

a. Arches will not publish marriage engagements, announcements of expected births, or candidacy for political office. These events will be reported after they take place.

b. Death notices will be printed only if they have been received as a verifiable letter from the family or when an obituary has appeared in a newspaper.

c. Arches will not publish direct funding or services solicitations unless for a university-sponsored group or event.

d. In general, information reported in Arches that was accurate at the time of publication will not be removed from the online archive of the magazine after personal circumstances of subjects have changed. For example, it is our policy not to remove from Class Notes the report of a marriage after a couple has divorced. However, in the rare instance when information reported might compromise the safety of the subject or others, the editors will consider removing previously reported information.

Photos and Illustrations
Images in the pages of Arches that purport to depict reality must be genuine in every way. No content may be added, rearranged, reversed, distorted, or removed from a scene, except for the recognized practice of cropping to omit extraneous outer portions. As to the digital manipulation of photos, the following standards apply:

1. Photos in Arches are often color-corrected, sharpened, light-adjusted, or retouched for dust and scratches. All are run through software that adjusts ink coverage to match the capabilities of the press on which they will be printed. Since these are standard preproduction processes they are not considered photo manipulation.

2. If, at the discretion of the editor, an item in a photo is added, moved, deleted, or significantly altered, then the image becomes photofiction and the credit must read “photo illustration by” and the names of the photographer and digital artist given.

ARCHES ONLINE TAKE-DOWN REQUESTS
Persons who have questions or who believe that their copyrights have been infringed upon by the posting of content on this website, may contact the administrators at: Arches, Office of Communications, University of Puget Sound, 1500 N. Warner St. #1041, Tacoma, WA 98416-1041. Email inquiries may be directed to arches@pugetsound.edu.

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