About Arches

STAFF

Stacey Cook, editorial director
sdcook@pugetsound.edu
253.879.3318

Anneli Fogt, Managing Editor
afogt@pugetsound.edu 
253.879.2762

Julie Reynolds, creative director
jreynolds@pugetsound.edu
253.879.2984

Charis Hensley, designer
chensley@pugetsound.edu
253.879.3297

Sy Bean, Photographer
sbean@pugetsound.edu
253.879.3765

Barbara Weist, Web specialist
bweist@pugetsound.edu
253.879.2691

 

CIRCULATION

Frequency: Quarterly.
Circulation: 44,500 worldwide, concentrated in the western United States

 

MISSION

Arches is an editorially independent storytelling platform that is guided by the university’s mission to encourage and sustain a lifetime of intellectual curiosity, active inquiry, and reasoned independence. Housed in the Office of Communications, the magazine supports the strategic goals of enhancing and distinguishing the Puget Sound experience, stewarding the university’s identity and reputation, and fostering lifelong relationships within the Puget Sound community. The Arches editorial team strives to capture and convey the Puget Sound ethos through the stories we tell.

 

VISION AND PURPOSE

Guided by the intellectually curious and humanist values of the liberal arts, we publish writing that joins the conversation and illuminates new perspectives. We tell stories that are relevant to our community and the times we are living in. We amplify voices that are not often heard, and experiences that challenge the dominant narrative. Our purpose is to foster understanding and to fuel connection within our community and beyond.

 

AUDIENCE

With the goal of inclusive community-building, we seek to engage an ever-more diverse readership comprised of alumni, students, parents, faculty, and staff from wide-ranging backgrounds and perspectives. As members of the Puget Sound community, our readers are well-educated critical thinkers engaged in lifelong learning.

 

GUIDELINES FOR CONTRIBUTORS

Editorial Process
We prefer to receive queries and pitches via email. Please note that it’s rare that a pitch will be accepted; most stories are assigned by the editor. When an assignment is accepted, a contract is signed by the editor and writer along with a project agreement, which indicates the length, topic, and deadline of the piece. Arches buys first North American periodical rights. Revisions are often requested, and the editor has discretion in making editorial changes.

Payment
Freelance writers are paid 75 cents per word, as assigned. (If you are assigned a 1,000-word piece and you submit 1,250 words, you will be paid for 1,000 words.) Payment will be processed when the article is deemed publishable by the editor and upon receipt of a W-9 form and invoice. Please allow 6–8 weeks for payment. 

Kill fee
If you submit a good-faith effort for a project pre-approved by Arches but your work is not accepted for publication, you will be paid a “kill fee” of 50% of the agreed-upon fee. A good-faith effort means a work on the assigned subject that meets the length, topic, and deadline indicated in the project agreement; is factually accurate; and meets ethical standards of journalism. If your work does not represent a good-faith effort or is submitted more than five days past the deadline, Arches has the right to reject the work and to withhold a kill fee.

Revision and editing
Writers are expected to cooperate with the editing and fact-checking process, which may involve several revisions. You may be requested to provide Arches with sources and research materials used in preparing the work, including documents, notes, transcripts and recordings. Arches has the right to alter the spelling, grammar, style, and content of any work to conform to our standards. You will have the opportunity to review final changes before publication. If you do not make requested revisions or cooperate with the editing and fact-checking process, Arches may reject the work and withhold a kill fee.

Accuracy
All work published in Arches is thoroughly fact-checked using secondary sources. It is routine for us to share articles with subjects to check for accuracy of personal facts and quotations, and to ensure that subjects are comfortable with the way they are being portrayed. 

Photography
Arches uses both stock and assigned photography. We prefer high-quality, high-resolution digital images. We like a variety of images to choose from (two or three dozen), both vertical and horizontal, as well as varying viewpoints and framing. While we often use stock photography to illustrate articles, we have very specific requirements. You are welcome to submit a portfolio; however, please contact us first to let us know it’s coming. Pay varies according to how a photograph is used, and at what size.

 

GUIDELINES FOR CLASSMATES

We publish Classmates information in both the print edition of Arches and on the Web in the online version. It is our policy not to publish pregnancy or engagement announcements, or candidacies for political office. However, we are happy to print news of births, marriages, and elections to office. Classmates submissions are edited for style, clarity, and length. We put a lot of effort into making sure entries are accurate, but sometimes we slip up. Please let us know if you see incorrect information published in Classmates.

Scrapbook
High-resolution digital photos or prints preferred. Kindly identify alumni in the snapshot. Also, please, for baby pictures, include alumni parents in the photo.

Publication deadlines
Aug. 15 for autumn
Nov. 15 for winter
Feb. 15 for spring
May 15 for summer

To submit a class note, obituary, or scrapbook photo, send us an email at arches@pugetsound.edu.


EDITORIAL POLICIES

  1. Arches strives to enhance the image of the university in the eyes of its alumni, donors, and friends, while at the same time following ethical standards of journalism. 
  2. The editor shall have discretion in making editorial changes. Revisions are often requested.
  3. Arches’ Classmates section publishes news and accomplishments of Puget Sound’s 40,000 alumni. In reporting these important events, Arches does not judge news based on an individual’s religion, gender, race, ethnicity, or sexual orientation. The following policies apply to class notes:
    • Arches will not publish marriage engagements, announcements of expected births, or candidacy for political office. These events will be reported after they take place.
    • Death notices will be printed only if they have been received as a verifiable letter from the family or when an obituary has appeared in a newspaper.
    • Arches will not publish direct funding or services solicitations unless for a university-sponsored group or event.
    • In general, information reported in Arches that was accurate at the time of publication will not be removed from the online archive of the magazine after personal circumstances of subjects have changed. For example, it is our policy not to remove from Class Notes the report of a marriage after a couple has divorced. However, in the rare instance when information reported might compromise the safety of the subject or others, the editors will consider removing previously reported information.

 

PHOTOS AND ILLUSTRATIONS

Images in the pages of Arches that purport to depict reality must be genuine in every way. No content may be added, rearranged, reversed, distorted, or removed from a scene, except for the recognized practice of cropping to omit extraneous outer portions. As to the digital manipulation of photos, the following standards apply:

  1. Photos in Arches are often color-corrected, sharpened, light-adjusted, or retouched for dust and scratches. All are run through software that adjusts ink coverage to match the capabilities of the press on which they will be printed. Since these are standard pre-production processes they are not considered photo manipulation.
  2. If, at the discretion of the editor, an item in a photo is added, moved, deleted, or significantly altered, then the image becomes photo fiction, and the credit must read “photo illustration by” and the names of the photographer and digital artist given.

 

ENVIRONMENTALLY FRIENDLY PRINTING PRACTICES

  1. Arches is printed with soy-based inks on paper that contains at least 10 percent post-consumer waste. The paper is certified by SmartWood to Forest Stewardship Council standards, and it is manufactured 20 miles from where Arches is printed and mailed.
  2. Arches is printed using a computer-to-plate (CTP) process. This process has several environmental advantages over the old film-to-plate technology.
    • CTP work flow generates no film to make plates or to produce proofs. That means that we no longer produce eight layers of 30” x 40” film to print each 16-page form of the magazine, and we no longer generate four layers of acetate for every eight pages of proofs. So no chemicals to make and develop the film, and no film going to the landfill.
    • Corrections in a CTP work flow require no film, stripping base, or overlay proofing materials.
    • Plates made using a CTP work flow are more precise, which means make-ready times are much shorter, and less paper, ink, and solvents are consumed during make-ready.
  3. Printing plates are aluminum, and they are recycled.
  4. Inks are soy-based rather than petroleum based, and all leftover inks are recycled.
  5. The printing plant has a recovery system in place that captures ink and solvent gasses and redirects them to the press’ heat-set ovens. This burning not only eliminates the release of VOCs into the air, it also reduces the amount of natural gas the plant uses to heat the ovens by about 60 percent.
  6. The plant launders fabric shop rags rather than using a consumable product.
  7. In the plant, all paper waste is shredded and baled for recycling.
  8. On campus, finished magazines not distributed are recycled.
  9. The paper Arches is printed on is 100 percent recyclable.

 

ARCHES ONLINE TAKE-DOWN REQUESTS

Persons who have questions or who believe that their copyrights have been infringed upon by the posting of content on this website, may contact the administrators at: Arches, Office of Communications, University of Puget Sound, 1500 N. Warner St. #1041, Tacoma, WA 98416-1041. Email inquiries may be directed to arches@pugetsound.edu.