As of August 2020, all faculty and non-temporary staff of the university have a professional Zoom license. Meetings will support up to 300 active participants and include options for breakout sessions, chat, and more.
Current students will have basic Zoom accounts with limited features. Students may also use Google Meet: https://meet.google.com.
Using Zoom application
- Launch Zoom
- Select the option to Sign In with SSO.
- Enter pugetsound-edu in the "Company Domain" field then click Continue.
You will be taken to the university login page. Log in using your Puget Sound username and university password.
- Note: if you are already signed in to login.pugetsound.edu, you will automatically be signed in Zoom at this point. You are ready to use Zoom!
- Click Launch Zoom to open the Zoom application.
Using your browser
- Log in to login.pugetsound.edu.
- Click on the Zoom application tile.
If you had previously set up a personally-owned Zoom account using your @pugetsound.edu email address, please follow these steps to convert your personal Zoom account into a university Zoom account. University-related business should not be conducted using a personal Zoom account.
- In a browser, go to https://pugetsound-edu.zoom.us/.
- Click Sign In.
- You will be redirected to the university login page. Enter your Puget Sound credentials and click Sign In.
- Click Confirm your email address.
- Click I Acknowledge and Switch.
- You will receive a message to your Puget Sound email from email@example.com. Within 24 hours, open the email and click Switch to the new account to complete the process.
- You should then receive a message that the change was successful. You will now be able to log in with SSO (single sign-on) to the Zoom app using your Puget Sound credentials.
If you would like the ability to schedule meetings using Zoom directly from Google Calendar, you will need to install the Zoom for Google Workspace add-on. Once the add-on is installed, create a new event then click the dropdown next to "Add Google Meet video conferencing" and click Zoom Meeting. Zoom Meeting info will then be added to the event.
If you would like the ability to schedule meetings using Zoom directly from Outlook, you will need to install the Zoom Plugin for Microsoft Outlook from Zoom's Download Center. Note: this is not supported for MacOS Catalina. See the full tutorial and system requirements here.
Once it is installed, close and re-open Outlook. You will see new options to Schedule a Meeting or Start Instant Meeting in the Outlook ribbon.
To schedule a meeting
- Click Schedule a Meeting.
- Select the Zoom settings for your meeting then click Save.
- Meeting ID - "Generate Automatically" will create a new Zoom meeting link whereas "Personal Meeting ID" will use your own Zoom Room which has a static ID and link.
- It is highly recommended to enable "Passcode" and "Waiting Room" options for enhanced security
- Video - select whether the video is on by default for the meeting. Participants will have the option to turn video on or off during the meeting regardless of the selected setting.
- The Outlook calendar invite will auto-populate with the Zoom link in the "Location" field and include details on how to join the meeting in the body of the message. In the "To" field, invite attendees as normal then click Send. The appointment will be added to your calendar and you will be able to modify the calendar appointment in Outlook if you need to change the meeting time.
It is strongly recommended to use a quality headset for an optimal meeting experience. The computer microphone may tend to pick up ambient noise in the environment and can degrade audio quality.
Zoom recommends the following headsets (see link, "Headsets"), which are available from most major technology and online retailers.
Due to prohibitive cost, Zoom cloud-based recording is disabled. Instead, save the file locally then upload to Google Drive. Google’s cloud is extremely robust and Google Drive’s cloud-based storage is available to all university staff and faculty.
To save and make your Zoom recordings available:
- Click the Record button during the part of the meeting you wish to record.
- When the meeting concludes, the recording is saved inside of the Zoom folder of the Mac or Windows Documents directory.
- Upload the file to your Google Drive. Numerous sharing options exist within Google Drive to suit your needs.
To learn more about saving Zoom recordings:
To learn more about Google Drive and sharing:
Share files from Google Drive
You can participate in multiple Zoom meetings at the same time while using the Zoom desktop client. To join an additional meeting, enter the join meeting URL in your browser. Note: you cannot host more than one meeting at once.
Technology Services will not be able to integrate any non-standard applications at this time.
Please do not purchase your own copy of Zoom for university-related work. Using a personal, or department-purchased copy of Zoom may be in violation of regulations like FERPA and HIPAA. Please use only your pugetsound.edu account for all university-related Zoom interactions.