When adding people to your course, and any time you engage in any course-related activity that may expose student information, it is critical to be aware of FERPA guidelines. The Family Educational Rights and Privacy Act (FERPA) of 1974 protects the privacy of students’ education records. Generally, the guidelines mean that the University and its employees may not release or share a student’s educational records, or information from a student’s education records, unless it has the student’s written consent to do so. It is important that you understand when it is appropriate and allowable to release information from students’ education records to third parties, such as guest lecturers, course/lab assistants, writing advisors or subject tutors.
Please complete the form below to request that a campus community member be added to your Canvas course.
Who can be added to my LMS course?
Users can only be added to an LMS if they are part of the Campus Community and employed by the university. Writing advisors/subject tutors and course/lab assistants must be employed with the CWLT or the academic department to be given editing/viewing access to your LMS course. Librarians and department assistants must also be employed by the university to be given access.
Co-teachers with University affiliation can be added to Canvas courses but must first be officially listed in the course as a teacher. The department or program chair can email the Office of the Registrar to request that a teacher be added to a course in their department or program.
If you have a non-Campus Community member who needs access to your LMS course, please contact the Associate Deans Office, to request information on this process.
Selecting Appropriate Access Level
When giving access to your course, it is important to select the appropriate level of access in order to protect students’ privacy rights. For course guests who do not have a clear educational purpose for having access to student data (names or grades), choose from the more restricted roles of guest teacher, librarian or observer.
Note: Designers are not listed in the course People page.
Adding Users to Canvas
Users are not sent a course invitation until the course start date. (The start date is commonly the term date, unless the term is being overridden by a specific course or section date in Course Settings.) Additionally, courses must be published for students to receive course invitations.