Office Hours: Monday–Friday, 8:30 am–5:00 pm

Remote appointments upon request. Please wear a mask and observe social distancing when entering the building.

Contact Us: finance@pugetsound.edu or 253.879.3224

If Jones Hall is locked, how do I access the Office of Finance?
Please contact the Office of Finance at ext. 3224 before coming to Jones Hall, or when you arrive at one of the doors. Let our office know which door you will be entering, or are at, and we will meet you there to open the door for you.

Deposits

How do I submit deposits?
  • Credit Card only deposits
    If you have credit card deposits involving no cash or checks, please scan the deposit forms along with the backup documentation, including the credit card merchant deposit statement, and email to finance@pugetsound.edu.
  • Cash and check deposits
    Please drop off cash and check deposits during business hours 8:30 am-5:00 pm. If Jones Hall is locked, please call ext. 3224.
  • Please note that Office of Finance staff are in the office on a rotating basis. Therefore, processing deposits currently takes place 2 to 3 times per week.

 

Accounts Payable

How do I submit invoices and disbursement requests?
  • Please email your invoices and disbursement request forms to your approver first, and ask that person to forward the attachments to finance@pugetsound.edu, indicating their approval in the body of the email. Please note that purchases require direct confirmation of approval from the individual with disbursement authority, and simply copying the approver on an email to the Office of Finance is not sufficient.
  • Manually-signed paper requests delivered via campus mail to Jones 018 (CMB #1075 or #1042) are also acceptable.
How do I arrange for a petty cash payment?
  • Petty cash payments are available for pickup in Jones 018 during normal business hours. You can call ext. 3224 first to ensure authorized staff is onsite. Please also bring a photo ID.
How do I pick up a check that is on hold?
  • Checks are available for pickup in Jones 018 during normal business hours. You can call ext. 3224 first to ensure authorized staff is onsite. Please also bring a photo ID.
How do I check the status of my payment request?
  • On your myPugetSound homepage, please click the Purchasing & Payables Inquiry option from the Financials & Annual Budget tile.
    • You can enter various search parameters and click links for more detail.
    • If no results are returned, your request has not been entered yet.
    • If the Payment Date is blank, your request is not paid yet.
    • If the Payment Date shows a date, your request has been paid and you can click on the date for a breakout of use tax, if applicable.
    • There is also functionality available to enter your own notes specific to the transaction.

 

Budget

How will I receive budget training?
  • Send a request to finance@pugetsound.edu and we will schedule a virtual training, which will be led by one of our Office of Finance team members.

 

P-Cards

How do I submit my original p-card statement receipts?
  • After reconciling your monthly p-card statement, scan & upload your receipts online AND insert your original receipts into the large, white p-card envelope and send either via campus mail to CMB #1075 or by dropping off in Jones 018.
  • If you are unable to send your original receipts to the Office of Finance, please email scanned or photographed receipts to finance@pugetsound.edu.
  • If you are unable to scan & upload your monthly statement receipts, please contact the Office of Finance at: finance@pugetsound.edu.
How do I submit a p-card application or p-card maintenance form?
  • Please see our Office of Finance webpage: Procurement Card Resources to access the forms. 
  • Once the form is completed and signed by the cardholder, they must obtain approval from the Budget Manager or primary approver. An email stating approval is acceptable. Once approval has been obtained, it can be forwarded along with the application or maintenance form to finance@pugetsound.edu for processing.
How will I receive my p-card?
  • Once the new card arrives, the Office of Finance will get in touch with the cardholder to schedule a remote p-card training session.
  • After the training session, the Office of Finance will coordinate with the cardholder to schedule a pickup time.

 

Procurement

Where should home office supplies for faculty and staff be purchased from?
  • Discounts are available to the university from Office Depot, Amazon Business and Staples. In order to access the discounts, please contact procurement@pugetsound.edu for set-up and instructions. Our team will also answer any questions you may have on home vs. on-campus deliveries.
  • If your department head has approved spending for office equipment (other than technology equipment), please contact procurement@pugetsound.edu to inquire about the most competitive pricing available.
What are other ways I can save money using Puget Sound’s discounts?
How can I receive PeopleSoft purchase requisition training?
  • Send a request to finance@pugetsound.edu and we will schedule a virtual training, which will be led by one of our Office of Finance team members.