Office Hours: MondayFriday, 8:30 a.m.–5 p.m. 

Remote appointments upon request. Please wear a mask and observe social distancing when entering the building.

Contact Us: finance@pugetsound.edu or 253.879.3224

With the doors of Jones Hall locked at this time, how do I access the Office of Finance?
Please contact the Office of Finance at ext. 3224 before coming to Jones Hall, or when you arrive at one of the doors. Let our office know which door you will be entering, or are at, and we will meet you there to open the door for you.

Deposits

How do I submit deposits?
  • Credit Card only deposits
    If you have credit card deposits involving no cash or checks, please scan the deposit forms along with the backup documentation, including the credit card merchant deposit statement, and email to finance@pugetsound.edu.
  • Cash and check deposits
    We recognize that many departments still have cash and check deposits. If you need to drop off a deposit in-person, please call the Office of Finance at ext. 3224 ahead of your arrival to be let into Jones Hall.
  • Please note that Office of Finance staff are in the office on a limited, rotating basis, therefore processing deposits currently takes place only 2x per week.

 

Accounts Payable

How do I submit invoices and disbursement requests?
  • Please email your invoices and disbursement request forms to your approver first, and ask that person to forward the attachments to finance@pugetsound.edu, indicating their approval in the body of the email. Please note that purchases require direct confirmation of approval from the individual with disbursement authority, and simply copying the approver on an email to the Office of Finance is not sufficient.
  • Manually-signed paper requests delivered via campus mail to Jones 018 (mail stop #1075 or #1042) are also acceptable. However, at this time, we encourage electronic submission whenever possible. Submitting invoices and disbursement requests electronically will result in faster processing times, as Office of Finance staff are physically in the office on a limited, rotating basis.
How do I arrange for a petty cash payment?
  • Please make arrangements with the Office of Finance to set a date & time convenient to picking up your funds by calling ext. 3224 or by emailing finance@pugetsound.edu.
How do I pick up a check that is on hold?
  • Please make arrangements with the Office of Finance to set a date & time convenient to picking up your check by calling ext. 3224 or by emailing finance@pugetsound.edu.
How do I check the status of my payment request?
  • On your myPugetSound homepage, please access the Purchasing & Payables Inquiry link, which is located in the Staff Dashboard on the left-hand side of the screen under “Financials”.
    • You can enter various search parameters and click links for more detail.
    • If no results are returned, your request has not been entered yet.
    • If the Payment Date is blank, your request is not paid yet.
    • If the Payment Date shows a date, your request has been paid and you can click on the date for a breakout of use tax, if applicable.
    • There is also functionality available to enter your own notes specific to the transaction.

 

Budget

How will I receive budget training?
  • Send a request to finance@pugetsound.edu, and we will schedule a virtual training, which will be led by one of our Office of Finance team members.

 

P-Cards

How do I submit my original p-card statement receipts?
  • After reconciling your monthly p-card statement, if you are unable to send your original receipts to the Office of Finance, please email scanned or photographed receipts to finance@pugetsound.edu. Hold your original receipts until you are able to send the original receipts to the Office of Finance CMB 1075 in the white p-card envelope.
  • If you are unable to scan & upload your monthly statement receipts, please contact the Office of Finance at: finance@pugetsound.edu.
How do I submit a p-card application or p-card maintenance form?
  • Please see our Office of Finance webpage: Procurement Card Resources to access the forms.
  • Once the form is completed and signed by the cardholder, they must obtain approval from the Budget Manager or primary approver. An email stating approval is acceptable. Once approval has been obtained, it can be forwarded along with the application or maintenance form to finance@pugetsound.edu for processing.
How will I receive my p-card?
  • Once the new card arrives, the Office of Finance will get in touch with the cardholder to schedule a remote p-card training session.
  • After the training session, the Office of Finance will coordinate with the cardholder to schedule a pickup time.

 

Procurement

Where should home office supplies for faculty and staff be purchased from?
  • Discounts are available to the university from Office Depot, Complete Office, Amazon Business and Staples. In order to access the discounts, please contact procurement@pugetsound.edu for set-up and instructions. Our team will also answer any questions you may have on home vs. on-campus deliveries.
  • If your department head has approved spending for office equipment (other than technology equipment), please contact procurement@pugetsound.edu to inquire about the most competitive pricing available.
What are other ways I can save money using Puget Sound’s discounts?
  • Please see our Procurement webpage for information on negotiated relationships with suppliers and group purchasing organizations. Please reach out to procurement@pugetsound.edu with any questions.
How can I receive PeopleSoft purchase requisition training?
  • Send a request to finance@pugetsound.edu, and we will schedule a virtual training, which will be led by one of our Office of Finance team members.