Union Board

A. Purpose

The University of Puget Sound Wheelock Student Center is the community center of the university serving students, faculty, staff, alumni and friends.

1. Provide a variety of meeting spaces for convening groups from the on-campus and off-campus communities.
2. Enhance leadership and co-curricular opportunities by providing an environment and programs, which stimulate the intellectual, social, cultural, recreational and personal development of individuals and groups within the campus community.
3. Provide access to services, conveniences, amenities, and centralized information.
4. Exhibit and encourage the diversity, vitality, and dynamism, which characterize the university.

B. Powers and Responsibilities

The Union Board will:

1. Initiate and review policies regarding the facilities, services, and activities provided by the Wheelock Student Center.
2. Provide direction and support to the Director of Student Life Operations in the implementation of the plans and policy directives of the Board.
3. Evaluate the changing and diverse needs and interests of the university community in the accessible utilization of the Wheelock Student Center.
4. Create sub-committees by a majority vote of the members of the Board as needed.
5. Encourage facility use by various university community constituencies and offer support and assistance.
6. Encourage the development of new activities and services not currently being offered within the Wheelock Student Center.
7. Approve the annual hiring of a Student Wheelock Student Center Art Curator who oversees the curation of student and Union Board art exhibits in the Wheelock Student Center.
8. Approve use of the Union Board Budget.
9. Perform any other such duties as may be delegated by the Constitution, Bylaws, Financial Code, or the Senate.

C. Membership

1. ASUPS Director of Business Services, chair.
2. ASUPS Vice President.
3. One ASUPS Senator.
4. One student-at-large. Appointed by the President.
5. One ASUPS Programmer.
6. KUPS General Manager or their Core Staff designee.
7. One Media Board Representative, (can rotate between Media Heads, excluding the KUPS General Manager).
8. Information Center Student Manager (can rotate between managers).
9. Diversions Café Student Manager (can rotate between managers).
10. Cellar Student Manager (can rotate between managers).
11. One staff member, preferably student staff, representative from Counseling, Health, and Wellness Services (can rotate).
12. The Chief Risk Management Officer.
13. Director of Student Programs.
14. Vice President of Student Affairs or their designee.
15. Director of Dining and Event Services or their designee.
16. Bookstore Manager.
17. Mail Services Coordinator.
18. Wheelock Student Center Art Curator, non-voting member.
19. Associate Vice President for Facilities Services, or their designee.
20. ASUPS Operations Coordinator, non-voting member and also takes minutes.

D. Meetings

The Board meets once a month in regular sessions during the academic year. Other scheduled meetings are arranged by the chair as required. Special meeting of the Board may be called by the chair, the Director of Student Union Programs or their designee, or by one-third (1⁄3) of the voting membership of the Board by submitting a request to the Secretary of the Board. All meetings are open unless the Board chooses to go into executive session to discuss personnel or contractual business. A two-thirds (2⁄3) majority vote is required.

E. Reporting

The Vice President for Student Affairs, or their designee, bears the primary responsibility for ensuring the effective coordination of Wheelock Student Center's programs and facilities. Periodic reports to the ASUPS Senate and the Board of Trustees Academic and Student Affairs Committee on the status of the Union will be provided as needed by the Vice President for Student Affairs, or the designee.

1. The Assistant Director of Student Activities for the Wheelock Student Center will provide monthly reports to the Union Board regarding the use of the building.

F. Special Circumstances

1. Artwork. As the Union Board purchases artwork for permanent installation in the building, any requests to remove such pieces must be discussed and voted on by the Union Board. Any vote to remove artwork must carry a two-thirds (2/3) majority vote.
2. To be considered official, actions recommended by the Union Board must be adopted by a majority vote at a formal Senate meeting.

G. Revisions

Any further alteration of the Union Board section of the Bylaws must be sent in writing to the Board of Trustees' Academic and Student Affairs Committee members for review and receive approval by the full Board of Trustees.