Welcome to the 25Live Implementation Updates Page

The University of Puget Sound is undertaking the process of implementing a web-based scheduling program created specifically for colleges and universities’ reservation needs. This will be used campus-wide to request space for academic and non-academic purposes across campus including classes, exams, meetings and conferences.

The purpose of its implementation and goals are:

  • To allow event and academic schedulers to search and schedule resources within a single system
  • Maximize coordination with auxiliary offices
  • Improve utilization of university spaces
  • Develop and communicate overarching framework, policies and protocols regarding space reservation/use and event/meeting services
  • Provide a central clearinghouse and information resource for meeting and event scheduling and streamline the process for requestors and departments that provide meeting/event support services
  • Improve service and response time to space requestors and maximize coordination with offices responsible for the bookable spaces
  • Prevent space request bottlenecks and conflicts
  • Support safety and emergency management

 

Below is a rough timeline of the project;

DONE

  • Assemble Core Project Team 
  • Kick-off Meeting (Nov 2017)
  • Business Process Review Team meets with supplier to conduct 3-day on-site analysis of organization needs (Dec 2017)
  • Project Lead will assemble a committee to collect data related to spaces on campus (Jan 2018)
  • Data collection by the committee and one-on-one meetings with Approvers and users as deemed appropriate (Jan-Feb 2018)
  • Supplier builds and customizes the program with Puget Sound’s data (Feb-March 2018)
  • Business Process Review Team is trained and tests program (Summer 2018)
  • Select users invited to be trained to test program from various perspectives (Summer 2018)
  • Academic Training for Registrar's office
  • Approver training sessions
  • Import academic classes from PeopleSoft for 2018-2019 academic year

CURRENT

Import of existing reservations from various Outlook calendars

If you want to make an event request, go to 25live.pugetsound.edu using your regular Puget Sound login credentials. A downloadable tutorial is available via the link on the right of this page.

NEXT

  • Ongoing user training
  • Import of existing reservations from various Outlook calendars
  • Import of academic classes for Summer 2019
  • Campus-wide rollout

 

Core Project Team                                                                  

  • Tanya Goodall, Director of Scheduling and Event Services, Facilities Services
  • Lindsay Morris, Director of Project Management, Technology Services (maternity leave covered by Stephen Dawson) 
  • Michael Pastore, Registrar, Registrar’s Office
  • Bob Kief, Associate Vice President, Facilities Services
  • Jeremy Cucco, CIO and Associate Vice President, Technology Services
  • Jamie Daniel, Deputy - CIO Enterprise Information Services/Network and Server Systems, Technology Services
  • John Hickey, Executive Director of Community Engagement and Associate VP, Business Services

 

Business Process Review Team

  • All of the above plus
  • Tasha Helton, Business Services Systems Analyst, Business Services
  • Kathleen Campbell, Assistant Registrar, Registrar’s Office
  • Doris Acosta, Schedule Coordinator, Registrar’s Office
  • Terry Halvorson, Director of Dining & Conference Services, Dining & Conference Services
  • Sabrina Shepherd, Manager of Scheduling and Event Services, Facilities Services

 

User and Approver Training
Initial trainings have been targeted to Approvers, or users who approve the the use of a Location or Resource. The first round of training sessions took place early October and a second in November. Training sessions for users will take place during January's PDEC;  Monday January 7 at 11am, and Thursday January 10 at 1pm. Both sessions are full.

A standing training session will take place in McIntyre 324 the last Monday of the month at 11:00 am; January 28, February 25, and March 25. If you wish to attend, please advise Tanya Goodall as the room is limited to a maximum capacity of 20.

 

FAQ

  1. When will we (as a campus) start using the program?
    See timeline.
  2. How can I get involved in the building and planning?
    A core team has been established which includes representatives from various areas of the campus community. 
  3. How do I find out about what’s happening with the rollout?
    Check out this page in the first instance since it will be the first place updates will be announced.
  4. Can I see what’s going on around campus?
    Sure! Look at the Event Calendar on the Puget Sound website.
  5. I want to book an event, room, meeting, and space. What do I do?
    Attend a training session and/or download the tutorial available on this page to learn how to make a request.