Costs associated with hosting an overnight program at Puget Sound generally fall into three categories: lodging, food service, and facilities. These categories are outlined below, along with information on local sales tax and common additional charges. Please reach out to Conference Services at 253.879.3483 or email@example.com if you have any questions!
The rates listed are current for Summer 2023.
For more information about lodging accommodations, please see our lodging overview. Lodging rates are not subject to state or local sales tax. Groups must have a minimum of 20 resident participants, with each resident staying a minimum of two nights.
Lodging rates also include 24/7 emergency response from Security Services, which can be reached from any cellular phone or campus phone.
Traditional Residence Halls, per person/per night
|Single Occupancy, with linen||$50.00|
|Multiple Occupancy, with linen||$42.00|
|Single Occupancy, without linen||$37.00|
|Multiple Occupancy, without linen||$27.00|
Deluxe Accommodations (linen included), per person/per night
|Trimble or Thomas Hall||$65.00|
Food Service Rates
Overnight programs are required to purchase a meal plan for each participant for the duration of their stay on campus. The prices below reflect the cost of all-you-care-to-eat meals in The Diner, located in Wheelock Student Center. Event planners may opt to replace a meal in The Diner with a meal provided by Catering Services, which would be priced separately. Contact us for more information.
Cost Of Meal, per person/per meal
Commuter Meal Costs, Non-Residential Guests
Sales tax is applied to all foodservice charges at the current local rate of 10.3%.
Puget Sound is proud to provide excellent facilities for guests, which is made possible by charging a Facilities Use Fee. While there are a few spaces with more expensive upkeep that require an additional cost, the Facilities Fee covers the vast majority of needs while on campus. For more information about the facilities at Puget Sound, please read about our Meeting Spaces.
The Facilities Fee includes rental of conference rooms, classrooms, meeting rooms, banquet rooms, a movie theater, and non-athletic green space as available. It also includes free parking across campus, wireless internet in every building, most audio/visual equipment, most set-ups and take-downs, and signage that will point your participants to registration and check-in. In addition, the Facilities Fee allows your individual guests to access Puget Sound's Fitness Center and Wallace Pool during open hours at no charge!
Conference Services is also happy to provide 24/7 on-call assistance as part of the Facilities Fee. Whether you lock yourself out of your room at 2 p.m. or forget a Mac adapter for your 8 pm class session, we'll be there to help as soon as possible.
Facilities fee, per person/per day
Facilities Fees apply to all your program participants, whether they are residing on campus or commuting for a day. There is no state or local sales tax on the Facilities Fee.
Event Support Charge
If you would like Puget Sound staff to be present through the duration of an event, we require a $27.50 per hour Event Support Charge as well as written notice two weeks before the first day of your program. While the Facilities Fee allows Puget Sound staff to respond 24/7 to your needs on an on-call basis, we cannot guarantee an immediate dispatch of staff without prior notice. Booking Event Support guarantees that a staff member will be present to troubleshoot with you and help you feel comfortable in our facilities.; However, our staff is not expected to aid with programmatic support (setting name cards or hanging decorations).
Please note that Schneebeck Concert Hall always requires Event Support, and Kilworth Memorial Chapel requires Event Support whenever Puget Sound's AV system is in use. In addition, the use of Athletic Facilities in the Memorial Fieldhouse often requires Event Support in early mornings, evenings, and weekends.
Premium Facility Rental
Schneebeck Concert Hall, capacity 500, is $200 per day to reserve and requires Event Support (see above).
Athletic Facilities Fee of $1 per person per day is required if your program wants to reserve any Athletic Facilities at Puget Sound. It includes the Tennis Pavilion, Warner Gym, Main Gym, Wallace Pool, and athletic fields. It applies to each participant in your program, but only when you utilize Athletic Facilities. Also, individual participants are always welcome to use the Tennis Pavilion, Fitness Center, or Wallace Pool with a free guest pass, as this fee only applies to the exclusive rental of those spaces.
If you wish to make copies on-site, Conference Services will charge 10 cents per black and white copy (25 cents for color) to your program. Other printing services are available and cost varies based on product.
Lost metal room keys incur a $25 charge and lost building swipe cards incur a $25 charge, per occurrence. If the on-site event coordinator loses a specially issued key, that may carry a higher charge.