Welcome to the information page for the university's transition to Gmail.  You will find updated information as well as the list of participants in the Gmail Steering Group.

 Organization, Goals, and Timeline

Jeremy Cucco TS Project Lead
Kevin Kirner TS Deployment
Jared Hoover TS Technical Expert
Adam Smith Faculty/LMIS Faculty Liaison
Jennifer Hastings Faculty/LMIS Faculty Liaison
Hilary Robbeloth Staff/Staff Liason
Chris Kendall Faculty/Faculty Senate Faculty Liaison
Faithlina Abeshima TS Advisor
Margot Casson TS Advisor
Paul Monaghan TS Advisor
Armando Guzman TS Technical Expert
Barton Janes TS Technical Expert

 

Goal:

Deliver the Google Mail (Gmail) suite to the campus effectively cutting over from the Microsoft Exchange service by the end of summer, 2022.  
 

Timeline and Major Milestones:

Kickoff Meeting - Oct 2021

Initial communication
Design of rollout
Initial technical exploration
Development of initial web documentation

Town Hall Presentation - Dec 2021

Incorporate feedback from town hall
Build initial test environment
Begin testing
Update FAQ

Pilot Test - Feb 2022

Decision point - should all new staff/faculty/students from this point on be in new environment?
Identify success criteria of pilot
Collect feedback from pilot
Make modifications to environment based on feedback 
Determine final roll-out schedule

Roll Out - May - Aug 2022

Publish finalized self-help documentation
Setup service desk with necessary equipment to transition users
Establish schedule of transitions
Survey campus for feedback and results

Note:

Because of both personnel issues within TS and COVID challenges, this project experienced significant delays. As we move forward, we will refine this timeline.

 

Communication Plan

All general campus communications will be posted to a prominent website on TS’s main page at https://www.pugetsound.edu/ts
Initial messaging and final messaging will be completed using an all-campus message while mid-term communications will be conducted over TS blog.
Direct communications will be held with constituent bodies in accordance with the standard communications protocols for each group.

Faculty

Updates through LMIS subcommittee of the Faculty Senate
Regular communications by way of Faculty Comms

Staff

Update to Staff Senate as requested by Staff Senate
Regular communications by way of Staff Comms

Students

Coordination with ASUPS for their preferred governance communication structure 
Student messaging

Additional messages will be sent out as all-campus messages as appropriate. These messages will be sent out in a manner so as not to inundate mailboxes and will as such only be sent out for the following purposes:

Announcement of re-engagement of work
Announcement of completed testing and plans to move forward
Announcement of roll-out

 

Roles and Responsibilities

The purpose of this committee is to provide guidance and assistance in the overall rollout and deployment of Gmail as the defacto email service for the entirety of the university population with the exception of alumni for now.

Members will:

Provide feedback to the technical implementation team
Serve as a bidirectional conduit for communication with your respective constituencies
Assist in testing and evaluation
Provide substantive feedback to documentation, roll-out plans, and communications
 

FAQ - GMAIL TRANSITION