There are three template agreements for guest presenters, artists, musicians, performers, speakers, and American Sign Language interpreters (“Guests”). Use the guidance below to choose a form of agreement appropriate for your arrangement.
- For all arrangements, to use one of the template agreements below (or the Guest’s form of agreement) and to pay your Guest through accounts payable, your Guest may not be a current Puget Sound student or a current, recent, or pending faculty or staff member and preferably should have other clients or employment. If the Guest is a Puget Sound student or a current, recent, or pending faculty or staff member, s/he will likely need to be paid through payroll. Before making any commitment, consult with Career and Employment Services for students or Human Resources for everyone else.
- You are welcome to use the “Letter for Guest Presenters/Artists in Academic Settings” template agreement if #1 above and all of the following are true:
- an honorarium of less than $1,000 will be paid (not including travel expenses, which may be in addition to the honorarium payment);
- the Guest is a guest presenter/artist in an academic settings (class or other academic presentation); and
- the Guest is presenting fewer than five (5) times per semester or ten (10) times per year (more frequently that this suggests s/he should be hired as part-time faculty, in which case please contact the Associate Deans Office).
- Letter for Guest Presenters/Artists in Academic Settings (DOC)
(class or other presentations)
- Checklist for completing Guest Presenter/Artist/Musician/Performer/Speaker Agreements (DOC)
- Sample Academic Guest Presenter Agreements (PDF)
- Letter for Guest Presenters/Artists in Academic Settings (DOC)
- Use the “Simple” Speaker/Performer Agreement if #1 above and both of the following are true:
- payment will be $5,000 or less (not including travel expenses, which may be in addition to this amount); and
- the event or activity is not expected to involve “higher risk” (see #5 below).
- Use the Speaker/Performer Agreement if #1 is true and one of the following is true: Note: The speaker/performer template agreement can be modified to create a “main agreement” with multiple “statements of work” (one for each event or performance). This may streamline the process and save time if a performer will provide services frequently. Contact contracts@pugetsound.edu for more information.
- payment will be greater than $5,000; or
- the event or activity involves “higher risk” (see 5 below).
- “Higher risk” events, activities, presentations, or performances include those with increased risk of:
- accidents or physical injury;
- damage to or loss of Guest or university property;
- ownership or use legal risks associated with making and using recordings of presentations and performances;
- legal action by third parties (e.g. person or subject matter is controversial or material infringes on ownership rights of others);
- reputational, legal, or financial risks if the event does not occur or something goes wrong with or at the event.
- If a recording of the presentation will be made for the Puget Sound archives or other university or third-party use, a “Recording Agreement” is also needed.
Please follow the guidance above to select the template agreement that is appropriate for your guest presenter/artist/musician/performer/speaker arrangement, including American Sign Language interpretation services.
Questions?
Staff and faculty please direct questions to contracts@pugetsound.edu or contact the Office of University Counsel at extension 2735. Students please contact the ASUPS Office Manager at dhope@pugetsound.edu.