Dear Members of the Campus Community,

This is a reminder that starting on January 4, 2023, at 7 a.m., all students, faculty, and staff will need to access their email and calendar by clicking on the “Google Mail” and “Google Calendar” app tiles on login.pugetsound.edu. 

When should I stop using Microsoft Exchange? 
On January 4, 2023, at 6 a.m. your current email setup will not be able to send or display new emails. 

When should I start using Google Mail and Calendar? 
Starting January 4, 2023, at 7 a.m. university email will be accessible via Google Mail and Calendar from webmail.pugetsound.edu, mail.google.com, and login.pugetsound.edu.

Will email be unavailable on January 4 at any point in time? 
Yes. Email will be unavailable from 6-7 a.m. while Technology Services completes the migration from Microsoft Exchange to Google Mail. Email received between 6-7 a.m. will appear in Google Mail. 

Technology Services will move all non-archived mail, calendar items, tasks/to-do items, and contacts to Google for individual user accounts. Email addresses ending in @pugetsound.edu will retain the same address. As a reminder, you will no longer be able to send or receive emails from email addresses ending in @ups.edu. 

How can I prepare for the transition?

  • Google Calendar
  • Google Mail 
  • Shared Email Accounts
    • Review documentation on our Google Groups page
    • Please note that Technology Services will not create new shared email accounts or distribution groups until after the transition to Google Mail
  • Mobile Devices: Install the Gmail and Google Calendar apps on your mobile device(s)
  • If you receive emails to an @ups.edu email address, please notify your contacts as they will need to email you at your @pugetsound.edu email address moving forward
  • Delete unnecessary files from Google Drive and Google Photos 
  • Attend an upcoming training session

What will I need to do on January 4?

  • Access Google Mail and Calendar from webmail.pugetsound.edu, mail.google.com, or login.pugetsound.edu
  • Recreate your Puget Sound branded email signature: A template from the Office of Communications will be provided on January 3
  • Enable browser notifications for new email and calendar reminders
  • Add your Google account to your Gmail and Google Calendar apps on your mobile device(s)
  • Review settings for Google Calendar and Google Groups
  • Remove your Microsoft Exchange account on any mail client where it was previously configured

To support our community and ensure a successful transition, virtual training sessions will be available throughout the spring.  

Register for one of the following campus-wide trainings: 

  • Tuesday, January 3; 11 a.m.-Noon (Emphasis on Google Groups)
  • Tuesday, January 3; 1-2 p.m.(General overview)
  • Thursday, January 5; 10-11 a.m. (Emphasis on Google Mail)
  • Thursday, January 5; 2-3 p.m. (Emphasis on Google Calendar)
  • Friday, January 6; 10-11 a.m. (Emphasis on Google Calendar)
  • Friday, January 6; 2-3 p.m. (Emphasis on Google Mail)
  • Additional training will be available after January 6 through Human Resources professional development opportunities

To view frequently asked questions, submit feedback, and to view updates to the project, please visit the Google Mail and Calendar Transition webpage: https://www.pugetsound.edu/gmail-transition. 

Thank you, 

Matthew Link | Interim CIO & AVP Technology Services