Note: UEC grants cannot be charged to p-cards, but faculty who receive UEC grants will receive information in their grant award letter about the possibility of an advance.
Deadline: Applications for trips within the current fiscal year are due by May 15, and must be completed at least two weeks prior to travel.
Description
Funds are provided annually for the purpose of supporting faculty travel to professional meetings in which a faculty member is a participant.
Professional meetings are defined to be meetings attended substantially by one’s professional peers. Fundable participation in professional meetings may take several forms. A faculty member may receive 100% funding (of allowable expenses up to $1,550) to give a formal presentation of original scholarly work at a professional meeting. (In the arts, a performance or exhibition will be regarded as the equivalent of a presentation of original scholarly work.) The method of presentation may vary among disciplines, but the presentation will be considered for 100% funding if the material presented is equivalent in depth and scope to the standard research presentation in the discipline.
A faculty member may receive funding at 60% for participation in a professional meeting that involves a different form of participation that is recognized in the program (e.g., service as a commentator, respondent, or discussant; serving as a chair of a session; organizing a symposium; serving as a meeting organizer; or serving as a member of the executive committee of the sponsoring organization). Funding in these additional categories will be contingent on presentation of evidence of substantial prior preparation for the session in question and of an explanation of the scholarly content of planned participation. A petition to the Enrichment Committee may be made for 100% funding if the faculty member is engaged in other forms of significant work that the faculty member believes warrant funding.
Presentation of substantially the same paper or performance will be funded only one time. Multiple Puget Sound authors of a presentation will be funded to a maximum of $3,100 for all co-authors combined.
Percentages and limits will be set annually based on expected requests and funds available. Funds may be reserved but will not be distributed until the final report is submitted by the faculty member and the criteria have been met.
Eligibility
These funds are intended for the use of full-time faculty members (teaching five units or more in the academic year) for conferences occurring during the fiscal year of their employment. Faculty on sabbatical leave will be eligible for funding on a least-cost basis either from Tacoma to the meeting place or from the sabbatical location to the meeting place. Please see the policy statement and documentation required for university support of travel outside the United States.
Application
Apply here at least two weeks prior to the date of travel.
The following should be included in the initial request for conference participation funds:
- a completed Conference Participation Travel Funding Request form;
- an abstract or copy of the paper or other scholarly work to be presented;
- verification of the paper’s acceptance. The Committee may approve a conference participation grant on the basis of the first two requirements subject to receipt of the official acceptance of the paper.
- Foreign Travel Waiver, if applicable.
Allowable Expenses
Professional meeting funds may be used to cover only these allowable expenses:
- Registration fees (including organization membership fees when required for a lower registration rate)
- Lodging during the meeting
- Meals during the conference and while traveling to and from the meeting
- Transportation expenses to and from and during the meeting (e.g., flight, train, mileage, public transportation, taxi or ride-sharing)
- Parking fees related to meeting transportation (e.g., airport parking during the meeting)
Deadline
Applications for first trips are acted upon in the order received, and they must be received by May 15 for consideration in the current fiscal year. Funding of second trips occurs on May 16 if any funds remain in the travel pool. If the amount of money remaining is insufficient to fund all approved second trips fully, second trips will be funded partially, with a funding differential of approximately twenty percent favoring the applications of untenured tenure-line faculty. For example, depending on the amount of money in the pool, applications of untenured tenure-line faculty might be funded at 80% and others at 60%, or the former might be funded at 60% and others at 40%. The percentages actually used will vary from year to year, depending on funding. Second trip requests should be submitted as early as possible but will not be funded prior to May 16. Third trips will not be funded.
Reporting
Grant recipients shall provide the following reports to the University Enrichment Committee at enrichment@pugetsound.edu, within ten days of the meeting:
- Reasonable evidence of participation at the conference, such as a copy of the final conference program or a copy of the paper/scholarly work.
- A completed Reimbursement Request form.
Additional Forms:
If applicable, please complete these additional forms and upload them with your application.
- Foreign Travel Waiver - if your research involves travel outside of the United States
- Special Travel Waiver - if your travel includes countries on the Department of State’s Travel Warning List or the Centers for Disease Control’s Travel Health Warning List