How do I transfer my G Suite content if I'm leaving the university?

Before you graduate or leave the university, follow the steps below to migrate your Puget Sound G Suite content into a personal account.

Please read "What can and can't be copied?" before you begin this process to understand how the transfer process works.

If you're using a Google Account through your school, you can copy and transfer your files to another Google Account. This process lets you:

  • Back up your files from time to time
  • Keep important files when you graduate, switch schools, or leave for another reason

Copy & transfer your files

Each time you copy files from your school account, a new set of copies is created in your Google Account.

Create an account

If you haven't already, create a Personal Google Account. Your new email address will be your username@gmail.com.

Prepare your files

To copy content that other people have shared with you, add those files to My Drive.

Start the copy process

  1. On your school account, go to Transfer your content.
  2. Enter the email address of the Google Account where you want to copy your content.
  3. Select Get code.
  4. On your Google Account, check your Gmail inbox for a confirmation email from Google. In the email, select Get confirmation code. A new tab will open with a code.
  5. On your school account, go back to the "Transfer your content" page. Enter the code, then choose Verify.
  6. Choose the content you'd like to copy, then select Start transfer.

Details about the copy process

  • The copy process usually happens within a few hours, but it can take up to a week.
  • Copied files might appear in batches on your Google Account during the copy process.
  • When your files are finished copying, you'll get an email at your Gmail address.

Download files that aren't copied

To save your content from other Google products, you can download your data.

For example, you can download your Gmail contacts, your YouTube videos, and your photo albums in Google Photos.

See your copied files

To see the files you've copied, sign in to Gmail or Google Drive with your Google Account.

  • Gmail: Copied content will have a label with your school account name and the date you started the copy process.
  • Drive: Copied content will be in a folder labeled with your school account name and the date you started the copy process.

There are a few important changes that happen on files copied from Google Drive:

  • You automatically become the file owner of all copied files. (The owners of the original files remain the same.)
  • Copied files aren't shared with others. (You can always choose to share them.)
  • Comments are copied, but revision history isn't.