Concert Hall Use Guidelines

These guidelines provide details on policies and procedures related to use of the Concert Hall. Questions about any of the details therein should be directed to the Concert Hall Technical Director Greg Hearns (Music Building 111, 253.879.8564; ghearns@pugetsound.edu).

Reservations

  • A University of Puget Sound department or administrative office must sponsor all Concert Hall events.
  • Reservations should be made as far in advance as possible (see also Priority). Rehearsal times will be booked on a first come, first served basis. Please note: Concert Hall availability is very limited at the end of semesters. Advance reservation is strongly encouraged. Tentative reservations may be placed by phone at 253.879.8564 or via ghearns@pugetsound.edu.
  • Students wishing to reserve the hall for any reason must have a faculty signature.
  • Hall Layout can be viewed here, and Stage Layout here.

Back to Top

Priority

Requests for reservations will be accepted from university faculty, staff, and students. Every effort will be made to honor valid and, if required, approved requests for the Concert Hall. Should a conflict arise and no agreeable compromise reached, requests will be honored in the following priority:

  1. School of Music large ensembles and annual university events (e.g., academic convocation, President’s fall and spring family weekend events.
    1. Featured large ensembles concerts of a particular week has priority in the space and priority stage setup, but additional events or rehearsals can be set up as directed by the Concert Hall Technical Director.
  2. Jacobsen Series performances
  3. President’s or Dean’s office
  4. School of Music concerts in the following order: faculty ensembles and/or recitals (to include festivals, workshops, etc.), required student recitals, and guest master classes
  5. UPS offices and departments
    • Office of University Relations
    • Admission
    • ASUPS
    • Other departmental events
  6. Community Music Department
  7. Other School of Music events (faculty master classes, classes/sectionals/lessons/other)

The Concert Hall is not to be viewed as a rehearsal space. Rehearsal times are limited to performance preparation and must be scheduled within three weeks of a performance. Staffing for events is prioritized according to the above list. Under unusual circumstances, exceptions may be made to the above-prioritized order. The Concert Hall Manager determines whether a request for use of the Concert Hall is appropriate. If contested, the request may be referred first to the Director of the School of Music and, if necessary, to the Academic Vice President.

Back to Top

Recitals

Length

  • Required School of Music Junior Recitals are to be split, lasting no longer than 70 minutes, including intermission.
  • Required School of Music Senior Recitals will be limited to 60 minutes in length, including intermission.
  • All other School of Music student recitals shall adhere to the same time limits: 60 minutes, including intermission, for a single recital, and 70 minutes for a split recital.
  • All other concerts shall be no longer than 90 minutes.
  • Students will be guaranteed one hour of rehearsal time prior to a recital. A second rehearsal hour is contingent upon space availability.

Performance times are to be uniform: Monday through Saturday evenings at 7:30 p.m. and Sundays at 2 p.m.

Note: Due to staffing and usage limitations, both the Concert Hall Manager and the Director of the School of Music must approve any exceptions to these policies.

Back to Top

Lights

Note: The use of performance lights will take place only during a performance.

  • Work lights will be used for rehearsals and set-ups.
  • Additional lighting needs (including access to the control room light board) must be cleared through the Concert Hall Manager at least three weeks in advance of the event.
  • Unauthorized changes or damage to the stage lighting will require contracted services to remedy the situation that will be charged to the responsible party.

Back to Top

Recordings

All Schneebeck Concert Hall video Recordings are stored on a Shared Drive, access given upon request to ghearns@pugetsound.edu or instructor. Audio recordings available upon request. These recordings are for private, educational use only and are not to be shared.

What is in the shared drive?

Recordings of large ensemble, student chamber ensemble, student recitals, and Jacobsen Series concerts & Faculty recitals.

Who can access the drive?

Recordings are available to university affiliated performers—faculty and students. If you performed in an ensemble or recital and are registered for that class, you will automatically have permission to access the file folders holding your recordings.

I went to the file and can’t find my recording!

When the edited recording is available, the Schneebeck staff will contact performers—typically within a week of the performance.

After they are edited and dropped into the folder, recital recordings will be available for seven days or until the Saturday following the seven-day period. All other recordings are available for thirty days, or until the Tuesday following.

Additional Information

  • For licensing and/or legal reasons, some concerts in Schneebeck are not recorded. Please check with the concert hall staff prior to a performance if you are unsure about whether a video recording will be available.
  • If requested, faculty will receive video recording of performances on a flash drive or SD card that must be returned to the Schneebeck staff.

Back to Top

Audio/Visual Equipment

Audio/Visual equipment is for use in the Hall only, and set up by the technical team. Any equipment that needs to be borrowed can be borrowed from Media Services. Contact the Concert Hall Technical Director for additional questions.

Back to Top

Keyboards

  •  

Back to Top

Access

All non-Concert Hall reservations (for receptions, classes, etc.) should be made through the School of Music office at 253.879.8564.

Access to the Concert Hall Control Room is limited to Concert Hall staff. In unusual circumstances, and with the approval of the Concert Hall Manager, access may be granted, but only when a Concert Hall staff person is present.

Note: Room 104 (backstage storage room) will not be used as a warm-up space or as a stage entrance.

Back to Top

Other

  • Due to the limited capacity of the lobby, the house will open 30 minutes prior to a performance.
  • It is the exclusive responsibility of the Concert Hall staff to move the Towers.
  • Storage of equipment and props is not allowed in Concert Hall facilities after the reserved time has ended.
  • The University of Puget Sound is not responsible for lost, damaged, or stolen items.
  • Food and drinks may not be consumed or served in the Concert Hall or the Concert Hall lobby. Exceptions to the use of the lobby for receptions may be made on rare occasions with the approval of the Concert Hall Manager and the Director of the School of Music.

Back to Top