Documentation Needs

Below is a list of information and items both you and your student should have access to in case a situation arises while they are studying abroad. A majority of this information and items should be kept in a safe place that no one else has access to.

Contact information for:

  • the on-site Resident Director or Program Director
  • home office of your student's program, including the 24-hour emergency number
  • Puget Sound Study Abroad Office & Security Services number
  • your student's doctor's office
  • Embassy or Consulate location nearest your student’s study abroad location
  • U.S. State Department Office of Overseas Citizen Services
  • Insurance policy numbers and how to submit claims
  • student’s credit card numbers
  • student’s passport number
  • Duplicate lost passport kit containing:
    1. two passport photos
    2. official copy of their birth certificate
    3. photocopy of passport’s photo, signature, and visa pages (if applicable)
  • Arrival and departure dates of program, including any planned excursions.

* Adapted from CIEE Study Abroad