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Deputy Director Positions
Position descriptions are found below
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Questions or concerns? Contact our Vice President at asupsvp@pugetsound.edu.
The Deputy Director of Budget (DDB) will assist the Director of Business Services (DBS). They are responsible for recording and monitoring various ASUPS budgets and carrying out budget related initiatives.
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The Deputy Director of Budget (DDB) is a full fee-paying member of ASUPS.
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The DDB is hired by the Vice President in consultation with the Director of Business Services.
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The DDB has the following powers and responsibilities:
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Assist the Director of Business Services, including but not limited to:
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Providing courteous and expeditious customer service to the student body and ASUPS Cabinet.
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Assuming management responsibility for assigned budget-related activities, as directed by the Director of Business Services. This includes but is not limited to:
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Monitoring the ASUPS budget.
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Processing and retaining records for ASUPS organizational stipends.
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Maintaining records of procurement cards.
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Working with and providing all external auditors with information regarding financial transactions.
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Reconciling ASUPS accounts with the financial records kept by each ASUPS organization.
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Coordinating and developing the activities related to the preparation of the ASUPS’ annual budget.
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Reviewing departmental stipends and developing internal stipend audits.
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Participating in budget hearings to provide support to the Director of Business Services, when asked to do so.
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Assisting in the development of the Budget Task Force presentation.
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Monitoring, recording, and tracking club expenditure and revenue activity.
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Providing adequate financial instruction for ASUPS organizations, on behalf of the Director of Business Services, when called upon to do so.
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Tracking and maintaining an updated inventory of all ASUPS physical assets.
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Observing the Financial Code.
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Be accessible to the student body and Director of Business Services through regular office hours, to total a minimum of three hours per week throughout the term.
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Meet weekly with the Director of Business Services to provide necessary input and information.
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Meet with the President and Vice President when called upon to do so.
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The Deputy Director of Services (DDS) will assist the Director of Business Services (DBS). They are responsible for handling finance related requests and performing financial services for the student body and ASUPS Cabinet.
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The Deputy Director of Services (DDS) is a full fee-paying member of ASUPS.
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The DDS is hired by the Vice President in consultation with the Director of Business Services.
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The DDS has the following powers and responsibilities:
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Assist the Director of Business Services, including but not limited to:
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Providing courteous and expeditious customer service to the student body and ASUPS Cabinet.
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Assuming management responsibility for assigned budget-related activities, as directed by the Director of Business Services.
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Assisting in the development of the Budget Task Force presentation.
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Overseeing ASUPS sponsored services, including but not limited to:
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Monitoring and tracking the ASUPS vending machine and logging transactions into the ASUPS budget.
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Processing disbursement requests and logging them into the ASUPS budget.
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Handling deposit forms and communicating them to the Office of Finance.
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Tracking and maintaining an updated inventory of all ASUPS physical assets.
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Observing the Financial Code.
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Be accessible to the student body and Director of Business Services through regular office hours, to total a minimum of three hours per week, throughout the term.
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Meet weekly with the Director of Business Services to provide necessary input and information.
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Meet with the President and Vice President when called upon to do so.
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The Deputy Director of Medias and Technology (DDMT) will assist the Director of Medias and Technology Services (DMTS). They are responsible for making website edits, carrying out technology related initiatives, and supporting ASUPS’ media organizations.
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The Deputy Director of Medias and Technology (DDMT) is a full fee-paying member of ASUPS.
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The DDMT is hired by the Vice President in consultation with the Director of Medias and Technology Services.
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The DDMT has the following powers and responsibilities:
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Assist the Director of Medias and Technology Services, including but not limited to:
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Updating and maintaining the ASUPS website.
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Answering internal technology inquiries.
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Carrying out internal technology-related initiatives.
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Supporting the media organizations, including but not limited to:
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Attending weekly Student Media Board meetings as a non-voting guest.
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Recording minutes for weekly Student Media Board meetings.
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Answering general inquiries from media heads.
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Be accessible to the student body and Director of Medias and Technology Services through regular office hours, to total a minimum of three hours per week throughout the term.
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Meet weekly with the Director of Medias and Technology Services to provide necessary input and information.
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Meet with the President and Vice President when called upon to do so.
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Media Head Positions
The Editor in Chief (EiC) of Elements is the manager of the publication. They are responsible for leading the publication’s team of writers, editors, photographers, and illustrators to ensure the magazine publishes biannually.
- The Elements Editor in Chief (EiC) is a full fee-paying member of ASUPS.
- The EiC is hired by the Vice President in consultation with the Director of Medias and Technology Services.
- The EiC is free from prior restraint and review.
- The EiC has the following powers and responsibilities:
- Attend Student Media Board meetings and interact with ASUPS’ governing bodies on behalf of Elements.
- Make hiring recommendations to the Vice President for Elements student leaders.
- Conduct weekly team meetings.
- Track progress of magazine production to ensure smooth and timely production of the magazine.
- Delegate editing responsibilities to editors as appropriate.
- Work closely with editors and writers throughout the editing process.
- Advise on layout and design of the magazine with the Elements Design Editor.
- If there is no Design Editor, supervise the design process.
- Inform the Director of Medias and Technology Services if an Elements student leader’s contract needs to be terminated.
- Oversee and manage the budget.
- Oversee all other administrative aspects of Elements.
Media Head Powers and Responsibilities
- Maintain full-time undergraduate enrollment status and a cumulative grade point average of 2.0 or higher.
- Establish and implement sound editorial/broadcast, advertising, fiscal, production, and personnel policies.
- Assume responsibility for the editorial/broadcast content of the designated media organization.
- Select all staff members.
- Supervise the daily operations of the designated media organization.
- Prepare and submit a budget to the Budget Committee during the spring semester.