about arches

Arches Editor Chuck Luce and Assistant Editor Cathy Tollefson '83 P'17 dressed to kill for our annual Staff Recognition Luncheon.On this page:
Arches staff and contact information
Frequency and circulation
Arches mission
Environmentally friendly printing practices
Guidelines for contributors
Editorial policies
Take-Down Requests

Chuck Luce, editor

Cathy Tollefson ’83, P'17, associate editor, Classmates

Julie Reynolds, designer

Ross Mulhausen, photographer

Barbara Weist, Web manager

Frequency: Quarterly.
Circulation: 44,000 worldwide, concentrated in the western United States

Arches is published mainly for alumni, but also for students, parents, faculty, staff and friends of the University of Puget Sound. Its mission is to foster communication among these constituencies and with the university by reporting on issues of importance to both.

1. Arches is printed with soy-based inks on paper that contains at least 10 percent post-consumer waste. The paper is certified by SmartWood to Forest Stewardship Council standards, and it is manufactured 20 miles from where Arches is printed and mailed.

2. Arches is printed using a computer-to-plate process. This process has several environmental advantages over the old film-to-plate technology.

  • CTP work flow generates no film to make plates or to produce proofs. That means that we no longer generate eight layers of 30” x 40” film to print each 16-page form of the magazine, and we no longer generate four layers of acetate for every eight pages of proofs. So, no chemicals to make and develop the film, and no film going to the landfill.
  • Corrections in a CTP work flow require no film, stripping base, or overlay proofing materials.
  • Plates made using a CTP work flow are more precise, which means make-ready times are much shorter, and less paper, ink, and solvents are consumed during make-ready.

3. Printing plates are aluminum, and they are recycled.

4. Inks are soy-based rather than petroleum based, and all leftover inks are recycled.

5. The printing plant has a new recovery system in place that captures ink and solvent gasses and redirects them to the press’ heat-set ovens. This burning not only eliminates the release of VOCs into the air, it also reduces the amount of natural gas the plant uses to heat the ovens by about 60 percent.

6. The plant launders fabric shop rags rather than using a consumable product.

7. In the plant, all paper waste is shredded and bailed for recycling.

8. On campus, finished magazines not distributed are recycled.

9. The paper Arches is printed on is 100 percent recyclable.

Thank you for your inquiry about writing for Arches.
In many ways, Arches is a distillation of the university itself: It is a digest of university news. It is a means of stimulating thought and advancing ideas. It keeps readers informed about the accomplishments of students, faculty, and graduates. And it is a conduit for dialog, allowing alumni to become partners in discussions about issues concerning the university.

Arches facilitates the continued intellectual engagement of its readers, not by promoting Puget Sound but by exemplifying it. It publishes stories that provoke thoughtful people, engage the heart and mind, inform and stimulate debate, and document activities and progress at the university.

Our readers are sophisticated, well-read people, most of whom have, of course, been to college. They number 40,000 alumni, 2,500 parents, 1,500 friends of the university and other influential people, and 2,000 people on campus and in the neighborhood.

While a large portion of Arches is written by staff and regular contributors, we encourage freelance authors to submit query letters for features and departments.
Please note that it’s rare for a writer new to Arches to land a feature assignment. Direct your efforts toward establishing a working relationship with us via department assignments first.

Writing for a university magazine is different than writing for a newspaper or commercial magazine. The stories in Arches are closer in conception and execution to thoughtful essays than to news features. They should involve the reader, awaken the imagination, and have take-away value. We accept only authentic, well-researched, well-crafted stories (see the section on accuracy, below).

As with any magazine, you should carefully review several issues before submitting a query. Major departments are as follows:

Features of between 1,500 and 2,500 words on people, places, or ideas related to the university. These are usually assigned by the editor, but queries and spec stories are considered.

Alumni Profiles, several per issue, 300-600 words, appear interspersed among Classmates. We choose subjects not because they are rich and famous but because they are interesting or inspiring.

In Their Own Words, personal stories told in the first person.

Zeitgeist, short campus news items, sports, and potpourri, often surprising, off-beat, or humorous.

An assignment letter is signed by the editor and writer before work begins. Arches buys first North American periodical rights. Payment is made when the article is deemed publishable by the editor.

Once an article is accepted, it normally moves steadily through the editing process and is printed in the issue for which it was scheduled. However, requirements of the magazine can change, and occasionally an article is reassigned, postponed, or killed. If your story was accepted for publication but dropped, you will be paid in full. If the story does not meet our requirements, you will be paid 50 percent of the agreed fee.

We prefer to receive submissions via e-mail or on CD.

Arches prides itself on providing readers with reliable information. In general we require confirmation of all facts and figures used within an article from a primary source. You should be aware that it is routine for us to share articles with subjects to check for factual accuracy.

If you have not written for Arches before, the best way to start is by writing a long letter to the editors. Tell us what you’ve been reading and writing about, and send at least three samples of your work. Include a SASE if your samples must be returned. We are not responsible for unsolicited artwork, photographs, and manuscripts, so please don’t send originals or anything that you can’t afford to lose.

We will review spec stories but prefer queries over completed works. Allow 6-8 weeks for replies.
Arches uses both stock and assigned photography. Because we use groundwood stock for the magazine, we prefer high-quality color transparencies in any format or high-resolution digital images. We like a variety of images to choose from (two or three dozen), both vertical and horizontal, as well as varying viewpoints and framing. While we often use stock photography to illustrate articles, we have very specific requirements. You are welcome to mail a portfolio; however, please contact us first to let us know it’s coming.

Pay varies according to how a photograph is used, and at what size.

Frequency: Quarterly.
Circulation: 44,000 worldwide, concentrated in the western United States
Leadtime: Six months
Payment: Full payment on acceptance. Buys first North American periodical rights. Byline given. Kill fees.
Photos: Photos reproduced in four-color to illustrate content; usually assigned but spec submissions on topics related to the university or people associated with it considered. Credit given, photos returned, payment negotiated.

1. Arches strives to enhance the image of the university in the eyes of its alumni, donors, and friends, while at the same time following ethical standards of journalism such as those of The Society of Professional Journalists. This includes presenting balanced coverage of controversial issues.

2. Major articles on general subjects of institutional scope should be reviewed in advance by the primary sources for accuracy. The editor shall have discretion in making editorial changes.
3. The University of Puget Sound values communication with alumni and other audiences and Arches welcomes letters from readers. The following guidelines apply:

  • Letters must relate to Arches’ content.
  • Letters must be signed and contain contact information so that their authenticity can be verified.
  • Letters pertaining to Classmates must address a trend or issue of interest to the general readership.
  • Letters may be edited for length or clarity.
  • The editor may decide to publish a representative sample of letters on a subject or limit the number of issues devoted to a particular topic.
  • While universities are places of discussion where people of goodwill do not always agree, letters deemed potentially libelous, that are in bad taste, or that malign a person or group will not be published.
  • Decisions whether to edit or include a particular letter will be made by the editor, who will respond to all letters received.
  • Letters from the same person will not be published more often than once every two years, except at the discretion of the editor.

Op-eds should focus on issues of concern to the university and its alumni. Opinions expressed are those of the signed contributors or the editors and do not necessarily represent the official position of the University of Puget Sound.

4. Arches’ Classmates section publishes news and accomplishments of Puget Sound’s 39,500 alumni. In reporting these important events, Arches does not judge news based on an individual’s religion, gender, race, ethnicity, or sexual orientation. The following policies apply to class notes:

a. Arches will not publish marriage engagements, announcements of expected births, or candidacy for political office. These events will be reported after they take place.

b. Death notices will be printed only if they have been received as a verifiable letter from the family or when an obituary has appeared in a newspaper.

c. Arches will not publish direct funding or services solicitations unless for a university-sponsored group or event.

d. In general, information reported in Arches that was accurate at the time of publication will not be removed from the online archive of the magazine after personal circumstances of subjects have changed. For example, it is our policy not to remove from Class Notes the report of a marriage after a couple has divorced. However, in the rare instance when information reported might compromise the safety of the subject or others, the editors will consider removing previously reported information.

Photos and Illustrations
Images in the pages of Arches that purport to depict reality must be genuine in every way. No content may be added, rearranged, reversed, distorted, or removed from a scene, except for the recognized practice of cropping to omit extraneous outer portions. As to the digital manipulation of photos, the following standards apply:

1. Photos in Arches are often color-corrected, sharpened, light-adjusted, or retouched for dust and scratches. All are run through software that adjusts ink coverage to match the capabilities of the press on which they will be printed. Since these are standard preproduction processes they are not considered photo manipulation.

2. On occasion a photo must be manipulated to communicate its full meaning. For example: The photographer shoots a university staff member signing a card that will be sent to aid workers at the World Trade Center in New York. She is standing in front of a window. The window is covered with a large sheet of paper on which students have written messages. Because of the bright sun behind the window the photographer shoots the scene twice. Once to get the light right for the woman and table in the foreground, and once to get it right for the window in the background. Combining the good parts of the two images for use in print is not perpetrating a visual lie since the manipulation has no bearing on the content and it changes no meaning or nuance. It merely compensates for the technical limitations of the camera and permits the viewer to see the full scene in the same way as someone who was actually there.
3. If, at the discretion of the editor, an item in a photo is added, moved, deleted, or significantly altered, then the image becomes photofiction and the credit must read “photo illustration by” and the names of the photographer and digital artist given.

Persons who have questions, or who believe that their copyrights have been infringed upon by the posting of content on this website, may contact the administrators at: Arches, Office of Communications, University of Puget Sound, 1500 N. Warner St. #1041, Tacoma, WA 98416-1041. Email inquiries may be directed to arches@pugetsound.edu.

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