Work-Study Employment

As part of the campus-wide effort to improve the effectiveness and efficiency of our processes and systems, various aspects of work-study employment placement procedures are currently undergoing transition. As the new system emerges, so will the documentation on these pages. Please watch your email for updates.

Work-study is a need-based financial aid program that assists students by providing an opportunity to earn money while gaining valuable work experience. Over 600 University of Puget Sound students participate in the program each year by working on campus or in the local community. If your Financial Aid Award Notice includes work-study, you are eligible to earn up to the maximum amount listed on the award notice. Because these earnings are subject to a student’s desire and ability to work, Puget Sound cannot guarantee employment or 100% earnings.

After a work-study award is made by Student Financial Services, Career and Employment Services will refer you to a work-study position on campus, or help you arrange an off-campus work-study job. On-campus work-study jobs are available in many departments and encompass a variety of skills and responsibilities. Most first-year students are referred to jobs on campus.  Off-campus, career-related work-study jobs require advanced skills and are suitable for students who have completed one or two years of study. Off-campus work-study jobs are available at select employers, including community service organizations.

Checklist for New Students
Placement for New Students
On-Campus Work-Study Jobs
Checklist for Continuing Students
Placement for Continuing Students
Off-Campus Work-Study Jobs

 

Work-Study Checklist for New Students [ Printable version]

Review placement procedures for new students and student employment responsibilities and procedures.

Complete and submit the required Work-Study Employment Application no later than July 15 in order to be included in the academic year work-study program. Eligible students will be directed to this online form in mid-June. 

Be prepared to complete the required I-9 form—bring the necessary original documents (no copies) with you in the fall. (See page 9 of the I-9 form for a list of acceptable documents.)

Earnings from On-Campus State Work-Study employment are taxable. Review the W-4 form with your parents and know the number of allowances to claim.

Be prepared to enroll in Payroll Direct Deposit—bring your routing and account numbers from your financial institution.

Visit the Work-Study Employment Table on check-in day to complete your I-9, W4, and Direct Deposit set-up form.

Attend a required work-study information session during orientation week in August to receive your job referral.

If you are not interested in participating in the work-study program, notify Student Financial Services.

Placement Procedures for New Students
Freshman and transfer students need to complete and return the required Work-Study Employment Application no later than July 15. In mid-June, notification will be sent to eligible students from Career and Employment Services (CES) granting access to this form on the Web. On the form, students will be asked for information about their skills, work experiences and job preferences. CES staff use this information to provide an on-campus job referral to an available position that best fits with each student's abilities and interests. Students will learn which job they are being referred to at a work-study information session held during orientation week in August.

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Work-Study Checklist for Continuing Students [ Printable version]

Review placement procedures for continuing students and student employment responsibilities and procedures.   

Complete and submit the required Work-Study Employment Application (Previously named the "Work-Study Employment Information Form") no later than July 15 in order to be included in the academic year work-study program. Access to this online form will be granted to eligible students in mid-June.

If you are a Washington State resident and interested in changing from on-campus employment to an off-campus work-study position, please state this preference on the form. Review off-campus work-study jobs.

If you are not interested in participating in the work-study program, notify Student Financial Services.

Placement Procedures for Continuing Students
Continuing students need to complete and return the required Work-Study Employment Application no later than July 15. It is necessary to return the form even if a job has been arranged, so that Career and Employment Services (CES) can confirm the placement.

In mid-June, eligible students will be granted access to this online form.

If a work-study job was held on-campus during the previous academic year, in most cases that position will be renewed unless CES was notified that the student is not returning, or if the student obtained a new position during the Work-Study Referral Sessions in the spring. If the position is not renewed, CES staff will prepare an on-campus job referral to an available position based on the skills, abilities, and job preferences listed on the Work-Study Employment Application.

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On-Campus Work-Study Jobs
Student staff members provide the equivalent of nearly 27% of non-faculty University employees on-campus each year. Their important work and valued contributions are essential to institutional success. Work-study jobs are available in a variety of campus departments and involve work ranging from clerical, technical, service, and maintenance support to advising, supervising, management, and program coordination positions. Most positions are for the entire academic year and require an average of 9-10 hours of work per week. Entry level rates of pay for on-campus jobs range from $9.04 to $9.90 per hour. The rate of pay for each position is determined by the degree of skill, experience, and judgment required for the job.

Students working on campus are required to complete the federal I-9 and W-4 forms. The federal I-9 form requires you to provide original documentation that verifies your eligibility for employment in the U.S. before you begin working. Most students bring to campus a Social Security card, birth certificate, or passport to complete the form.

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Off-Campus Work-Study Jobs
Washington state residents have the opportunity to participate in the Off-Campus Work-Study program. What are the benefits?

The program is designed to provide employment that is related to a student's educational or career interests. Off-campus work-study jobs require an advanced level of training or skills, and are most suitable for upper-class students. Employers include large and small businesses, health sciences organizations, government agencies, arts organizations, social service groups, and others. Over half are local community service providers. Rates of pay are determined by employers and reflect comparable wage rates for the type of work performed. Most students employed through this program work an average of 8 to 10 hours and a maximum of 19 hours while enrolled in classes. Earnings from Off-Campus State Work-Study employment are taxable.

Referrals to Off-Campus State Work-Study jobs begin in mid-August. For a referral appointment, eligible students should call the Career and Employment Services office after August 1. During the referral appointment, students will review available jobs and obtain the necessary referral form. Students continuing in previously-held Off-Campus State Work-Study jobs must also make an appointment. Students with an academic year award are expected to make a nine-month commitment to a job unless other arrangements are made in advance with the employer and Career and Employment Services.

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Required Employment Forms

If you plan to work on or off campus, bring necessary original documents to complete the required federal I-9 form. Most students will need a passport, Social Security card, or birth certificate to demonstrate their work eligibility. For tax purposes students will also need to be prepared to complete the federal W-4 form.

Most continuing students have already completed these forms with the college and are not required to re-complete them. However, if you are a continuing student who has gone abroad or did not work in the previous semester, then you will need to resubmit the I-9.

Work-Study Orientation

New students with work-study eligibility are required to attend the Work-Study Employment Information session during Orientation week.

This is where you'll receive your job referral.

You'll learn important information about the work-study program (how to ensure you receive your paycheck on time), and get tips about how to navigate the work-study hiring process (some departments conduct formal interviews). Don't miss it!

Important Tips:

• Work-study funding is limited, so apply on time!
• Indicate on the FAFSA that you want to be considered for work-study.
• If Student Financial Services requests additional information from you, respond promptly.
• If you intend to continue with your academic year work-study employer over the summer, you must complete the Summer AFA. It’s short and easy to complete!
• Each spring, continuing students have the opportunity to explore employment options for the following academic year. CES invites eligible students to attend Work-Study Referral Sessions to review available jobs, and obtain the necessary referral form.