Student Employment Activities Calendar

Supervisors of Student Staff Members, use this calendar to note important dates and deadlines in the student employment annual cycle of activities.

With the implementation of PeopleSoft HR, the Student Employment Activities Calendar will continue to evolve.

2014 Summer Academic Term

May 19—Sept. 1 Start and end dates for summer 2014 student employment.
June 30 End of fiscal year for 2013-2014. All hours worked through June 30 must be approved in the upcoming payroll process.

2014 Fall Academic Term

Aug. 25 First-year student work-study orientation session. Students receive job referrals and will begin contacting supervisors. Students are encouraged to contact supervisors immediately after the session ends at 11:30 a.m.
Aug. 28 Transfer student work-study orientation session. Students receive job referrals and will begin contacting supervisors. Students are encouraged to contact supervisors immediately after the session ends at 11:30 a.m.
Sept. 2 Students who have accepted Job Offers may access their timesheet in PeopleSoft HR and are authorized* to begin working in academic year positions. *Before beginning work as a university employee, all student staff members must complete required employment documents: I-9, W-4, and Payroll Direct Deposit form.
Sept. 5 End of first week of classes. If you have a job open and no student has contacted you yet, notify CES.
Nov. 7 Deadline for notifying Career and Employment Services (CES) of anticipated spring term job opening.
Dec. 19 Last day of work for students with fall-term-only jobs.

2015 Spring Academic Term (Tentative)

Jan. 1 Applications for summer work-study are available for download at the Student Financial Services website. If there are students you would like to employ over the summer, encourage them to apply for summer financial aid. For many students, a summer award does not affect academic year financial aid. Students must meet applicable deadlines, which are earlier than academic year deadlines.
Jan. 20 First day of spring term.
March 31 Preference deadlines for summer work-study applications and for 2015-2016 financial aid applications. More specific information is included on the Student Financial Services website.
March—April Summer 2015, and academic year 2015-2016 student employment allocation requests will be solicited from department heads.

Supervisors review and confirm academic year jobs for student staff members returning to work in their departments

Supervisors submit names of current student staff members for summer job openings.
April Student Employment Month! We encourage you to take time during April to acknowledge your student staff members' significant contributions to the Puget Sound community.
Early April 2015-2016 Work-Study Referral Sessions in Career and Employment Services (CES). Continuing students can apply for available on-campus work-study jobs. Students not returning to work in your department should be encouraged to take advantage of this process to identify other employment options.
Mid-April Referrals begin for Summer 2015, work-study jobs.
May 15 Last day of work for students with 2014-2015 academic year or Spring Term 2015 jobs.

2015 Summer Academic Term (Tentative)

May 18—Aug. 30 Start and end dates for summer 2015 student employment.
June 30 End of fiscal year for 2014-2015. All hours worked through June 30 must be approved in the upcoming payroll process.

April is Student Employment Month!

We encourage you to take time during April to acknowledge your student staff members' significant contributions to the Puget Sound community.