Student Employment Activities Calendar

Supervisors of Student Staff Members, use this calendar to note important dates and deadlines in the student employment annual cycle of activities.

2016 Summer Academic Term

May 16—Aug. 28 Start and end dates for summer 2016 student employment.
June 30 End of fiscal year for 2015-2016. All hours worked through June 30 must be approved in the upcoming payroll process.

2016 Fall Academic Term

Aug. 22 First-Year Student Federal and State Work-Study Orientation Session: Students receive job referrals and will begin contacting supervisors.
Aug. 25 Transfer Student Federal and State Work-Study Orientation Session: Students receive job referrals and will begin contacting supervisors.
Aug. 29 Students who have accepted Job Offers may access their timesheet in PeopleSoft HR and are authorized* to begin working in academic year positions. *Before beginning work as a university employee, all student staff members must complete required employment documents: I-9, W-4, and Payroll Direct Deposit form.
Sept. 2 End of first week of classes. If you have a job open and no student has contacted you yet, notify CES.
Nov. 3 Deadline for notifying Career and Employment Services (CES) of anticipated spring term job opening.
Mid-Nov. Spring 2017 Federal and State Work-Study Referral Sessions in Career and Employment Services (CES).
Dec. 16 Last day of work for students with fall-term-only jobs.

2017 Spring Academic Term

Mid-January Applications for summer financial aid (including Federal and State Work-Study) are available for download at the Student Financial Services website. If there are students you would like to employ over the summer, encourage them to apply for summer financial aid. For many students, a summer award does not affect academic year financial aid. Students must meet applicable deadlines, which are earlier than academic year deadlines.
Jan. 17 First day of spring term.
March 31 Preference deadlines for 2017-2018 financial aid applications. More specific information is included on the Student Financial Services website.
March—April Summer 2017, and academic year 2017-2018 student employment allocation requests will be solicited from department heads.

Supervisors review and confirm academic year jobs for student staff members returning to work in their departments.

Supervisors submit names of current student staff members for summer job openings.
April Student Employment Month! We encourage you to take time during April to acknowledge your student staff members' significant contributions to the Puget Sound community.
Early April 2017-2018 Federal and State Work-Study Referral Sessions in Career and Employment Services (CES). Continuing students can apply for available on-campus Federal and State Work-Study jobs. Students not returning to work in your department should be encouraged to take advantage of this process to identify other employment options.
Mid-April

Student Financial Services notifies students about their eligibility for Summer federal and state work-study.

 

Referrals begin for Summer 2017 Federal and State Work-Study jobs.

May 12 Last day of work for students with 2016-2017 academic year or Spring Term 2017 jobs.
Mid-June Student Financial Services begins notifying continuing students about their financial aid packages (including their eligibility for Federal or State work-study) for academic year 2017-18.

2017 Summer Academic Term

May 15—Aug. 27 Start and end dates for summer 2017 student employment.
June 30 End of fiscal year for 2016-2017. All hours worked through June 30 must be approved in the upcoming payroll process.

 

April is Student Employment Month!

We encourage you to take time during April to acknowledge your student staff members' significant contributions to the Puget Sound community.