Election Timeline and Important Dates

Election Timeline and Important Dates

The application process is now closed for the RSA Executive Board for the 2017-2018 year.

RSA Executive Appointment

Each spring, the current RSA Executive Board slates a new RSA Exec Team to take the helm beginning in August. This slated team is presented to the General Council for approval. Below you will find important information about the appointment process for the 2017-2018 academic year.  

Timeline:

March 3: Applications available online
March 31: Applications due
April 3 through April 7: Individual interviews
April 20: General Council approval

University of Puget Sound students who live in campus residences are charged with approving the best candidates for each of the five Resident Student Association executive positions:

The process will work as follows: application materials will be submitted to and reviewed by the Executive Board. Each applicant will then have an interview with the Executive Board and RSA Advisor. The Executive Team will then nominate the five candidates it sees most fit to sit on the Executive Board. These nominations will be presented to the General Council for approval. As with all voting done in the General Council, each hall will be given 1 electoral vote for every 25 students living within that residence hall.  RHAs are charged with accurately representing the preferences of their constituents.  This means that all of Trimble’s votes could go toward approving the candidate selected by the Executive Board, or it could mean that their votes are given to a different candidate that Trimble believes would be better suited to fill the position.

Votes Allocated to Each Hall Based on Fall 2017 Occupancy:

            Oppenheimer/Smith              5

            Anderson/Langdon                6

            Todd/Phibbs                           8

            Reg/Sew                                 8

            Schiff/Harrington                   6

            Trimble                                   7

 *At this point in time, Thomas Hall and Campus Houses do not have active residential boards 

Appointment Confirmations will held in late April in the Trimble Forum during the General Council meeting.  Every candidate who applied, RHA exec members, and any student interested in attending will come together to hear the Executive Board’s appointment and the General Council will be asked to vote to approve the Executive Board.

 

Minimum Requirements

 The following requirements must be met in order for a candidate to be considered eligible for election:

  •  Elected officials must live on campus (including on-campus houses and Greek houses) for the entire academic year following the election (2017-2018). 
  • Candidates must hold a minimum 2.5 GPA throughout the elections process and their term as an executive officer.
  • Elected officials cannot be a member of the Residence Life student leadership team (RAs, RCCs or GHCs) during the year in which they serve their term.

RSA seeks candidates who show an expressed passion for and commitment to enhancing the residential experience at Puget Sound. Due to the training commitments of these positions, Candidates who are or will be on Residence Life team (including RAs, RPAs, RCCs, or GHCs) and students selected to work during  fall orientation (i.e. Passages and Perspectives leaders) are ineligible to apply.

 

RSA Position Descriptions

President

Compensation: Half room remission

The position description for the President position reads as follows: The President shall preside over all the General Council meetings, construct committees and appoint their Chairs, act as the spokesperson for the RSA, and be the voting member of the RSA Executive Board. The President may sit on any committees that will affect the RSA constituency, which may include meetings with the President of the Associated Students of the University of Puget Sound, the Residence Life Professional staff, and the Dean’s Council. The President also is responsible for checking and responding to emails sent to the RSA email account, rsa@pugetsound.edu.

Essentially, the President serves as the voice and face of the group.  It is the President’s responsibility to run meetings and this individual should be present at all RSA sponsored events and recruitment efforts. 

 

National Communications Coordinator (NCC)

Compensation: Quarter room remission

The position description for the NCC position reads as follows: The NCC shall reserve the right to call RHA (Residence Hall Association) programmer meetings and shall advise all RHA programmers to ensure the implementation of campus programs. The NCC shall assume the duties of President in the absence of the President at General Council and Executive meetings each week. The NCC shall be responsible for administrating participation in and attendance at all conferences deemed prudent by the Executive Board. The NCC will serve as the liaison between Regional and National Hall organizations. In addition, the NCC will help with the planning and implementation of programs and events throughout the year. The NCC will keep the Executive Board informed and aware of conference information and materials, including award bids.

The NCC serves as the Parliamentarian for the RSA, meaning they are responsible for fielding questions regarding Parliamentary Procedure used for voting, and running meetings. The NCC will also serve as the public relations officer for the organization and serve as the RSA representative on any interdepartmental or event committees that the President and Executive Board deem appropriate.

 

Director of Administration and Recognition

Compensation: $500 per Semester

The position description for the Director of Administration and Recognition position reads as follows: The DAR shall keep an accurate record of the General Council and Executive Board Meetings, keep a running record of all the RSA activities, distribute minutes, oversee the residence hall Potty Press newsletter, and write thank you notes. The DAR shall take attendance at all General Council meetings. The DAR shall preside over all National Residence Hall Honorary (NRHH) meetings; head all committees responsible for selecting NRHH members, and serve as the liaison between the National and Regional NRHH boards. The DAR shall attend all conferences deemed prudent by the Executive Board. The DAR shall be responsible for coordinating a monthly Of the Month (OTM) committee. The DAR shall be responsible for facilitating RSA participation in the end of the year awards ceremony.

The DAR is the secretary and record keeper of RSA, and is also responsible for overseeing the operation of the NRHH chapter. In addition, the DAR assists with the planning and implementation of programs and events throughout the year.  The DAR serves as the head advertising officer and provides support for other positions as things get busy.  The DAR is traditionally also responsible for creating the agenda for the RSA General Body Meetings.

 

Director of Business Services

Compensation: $500 per Semester

The position description for the Director of Business Services position reads as follows: The DBS shall keep an accurate record of all the RSA finances, monitor individual residence hall finances, act as a liaison between the RSA and external business services, provide financial instruction to the Executive Board, prepare a budget at the beginning of each year, make a treasury report to the General Council every week, and process all disbursement and deposit requests relating to the RSA account. The DBS shall advise and assist in the training of all RHA treasurers.

The DBS is the financial manager of RSA, and is responsible for processing all funding requests submitted to the RSA by RHAs, RA/RPA/RCCs, or other student groups, including those on the General Body agenda for voting.  This position requires attention to detail, and the duties are often carried out on one’s own time. The DBS position is a highly flexible position, with transferable skills to many different career and leadership opportunities.

 

Director of Publicity

Compensation: $500 per Semester

The position description for the Director of Publicity position reads as follows: The DP works closely with the President to generate and manage a positive public image of RSA through the use of social media and university publicity resources. The DP shall work with the RHA Publicists to ensure positive media coverage for their respective RHAs and make them visible to the residential community. The DP shall also be responsible for continually maintaining a positive online image of RSA on social networks and giving RSA coordinated events a public image, and can work with the advisor to keep the RSA webpage updated.

 

The DP role is a highly collaborative role, and one that requires the skill set to effectively work with various social media sites and on campus groups. This position requires good organizational skills and the ability to work well with technology. The DP is especially important in maintaining a good image of RSA as a whole, and for overseeing the public images of all of the individual RHAs. These skills will be extremely useful for several different career opportunities outside of campus as well.