This page provides instructions on how to set up your university Gmail account on a Windows computer with Microsoft Outlook. Be mindful that certain features of Gmail may not work when utilizing third-party mail clients such as Outlook.

For the best experience, Technology Services recommends accessing Google Mail and Calendar through a web browser like Chrome or Firefox.

Prerequisites

  • An active University of Puget Sound Gmail account
  • A computer running Microsoft Windows 10 or above
  • Microsoft Office 2013 or above installed on your computer
  • Administrator permissions on your computer

Instructions for Configuring Outlook

  1. If Outlook is open, fully close the Outlook application before beginning
  2. Go to https://tools.google.com/dlpage/gssmo and click Download GWSMO
  3. Launch googleappssyncsetup.exe (check your Downloads folder) and install
  4. Enter your Puget Sound email address and click Continue
    enter email for gwsmo
  5. A browser window should open. Log in with your Puget Sound credentials if prompted.
  6. You may be asked to verify your account. If your Puget Sound email address is displayed, click Continue.

    • If a personal @gmail.com email address is displayed, click I don’t recognize this account and enter your Puget Sound email address instead.

  7. Select your @pugetsound.edu account to proceed.

  8. You will be prompted to allow Google Workspace Sync for Microsoft Outlook to access your Google Account. Click Allow. You should see a message that authorization was granted successfully.

    allow gwsmo
  9. In the setup window, click Create profile.

    create profile for gwsmo
    • IMPORTANT: do not select the option to import data to avoid duplicate items as Technology Services has imported your existing mail, calendar, and contacts.

    • If you do not see the setup window, look for the GWSMO icon on your taskbar and click Continue.

  10. You should receive a message that setup is complete. Click Start Microsoft Outlook.

  11. Outlook should create a new mail profile. Click Options and check the box to Set as default profile. Click OK.

    new profile in outlook for gwsmo
  12. Wait for the synchronization to complete. (Note: the synchronization status window will be displayed each time you launch Outlook. If you do not want to see this, uncheck the box "Open this window when Microsoft Outlook starts.")

    GWSMO synchronization status
  13. OPTIONAL: click ^ in the system tray, click the GWSMO icon , then click Set mailbox size limit.

    set mailbox size limit
  14. Select the desired size to store on your local computer then click OK. Setting it to "Unlimited" allows offline access to all your mail items in Outlook.

  15. You are ready to start using Outlook with Google Mail and Calendar!