Clearly defined expectations, timely feedback, and opportunities for professional development are essential to the mutual success of student staff members and supervisors. Career and Employment Services (CES) supports this win-win relationship with resources to help you Prepare, Connect & Mentor, and Recognize your student staff members. These actions, paired with your own Growth as a supervisor, enhance the student employment experience, improves job performance and motivation, and prepares students for future career success:
Campus Supervisors
Resources to Support Supervisors of Student Staff Members
Know your supervisor roles & responsibilities
Familiarize yourself with the timelines for Student Employment Activities
Interview smartly: Interviewing Strategies
Prepare for your student staff members to start their employment: Orientation Checklist
Train your student staff members so they are prepared for success
- Point students to the Resources for Student Staff Members
- Ensure they are aware of their Student Employment Responsibilities and Procedures
- Provide a written job description and follow up with verbal instructions on typical duties. A well-written job description can set the stage for a smooth and efficient work experience and provide a format for training and evaluation.
- Explain office policies and procedures (including dress code, process if a student must be absent, and other expectations). Share when and how work performance will be evaluated.
- For more suggestions, review the Orientation Checklist and feel free to reach out directly to the Associate Director of Student Employment Programs, Training, and Development (ewormsbecker@pugetsound.edu) to discuss development of your orientation and training plan.
Use Compass Puget Sound conversations to help your students reflect and connect their employment experiences with life, classroom, and career
Connect with your student staff members through Conversation Starters
Be available as a mentor to students and refer them to Career Development Resources they need.
You are an important part of the professional networks your student staff members are building. You can connect them with and introduce them to other professionals you know in their field of interest—to help each student expand their network through Informational Interviews.
Celebrate success throughout the year and during Student Employment Month
Acknowledge student staff members' contributions: Recognition ideas
Prepare to describe student staff member's contributions to others: Tips for serving as a Reference
Join your community of campus supervisors to Strengthen your supervisory skills
Watch for the annual Gathering of the Supervisors! Join supervisors from across campus to enjoy food together, celebrate the work you do to support students, exchange ideas, and learn.
Attend monthly Gather{Round} discussions on first Thursdays to share stories and dig into a topic that supervisors have suggested. See the schedule of topics and let us know if you'll be able to attend.
Strengthen your skills and learn new or better ways to support your student staff members. Visit our Professional Development for Supervisors of Student Staff members page to see the types of sessions that are regularly offered.
Career and Employment Services’ Student Employment Team members are also available for consultation and support should you have any opportunities or challenges related to supervision that you'd like to discuss. Reach out to ces@pugetsound.edu to be connected.
- Payroll
Mark your calendar! Students are paid twice per month. Note the dates highlighted in purple—these are the deadlines to verify and approve your student staff members' timecards. -
Student Job and Earnings
View vital information about student staff members. Once a student completes the PeopleSoft HR hiring process, information about their on-campus position becomes available on the Student Job and Earnings page. The current version of the page is viewable by Hiring Managers (Primary Supervisors) and the student staff member's Timesheet Approver.-
To access Student Job & Earnings, log into myPugetSound. Select HR Manager Resources > Student Job & Earnings.
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Use this tool to monitor earnings and ensure students do not exceed their maximum Earnings Limit. When the Earnings Limit is reached, authorization to continue working in the position ends, even if the job duration has not expired.
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Harassment and Discrimination Prevention
Student staff members have access to the Compliance Training - Students and Student Staff tile at login.pugetsound.edu. All new student staff members need to complete the training as part of their work. Returning/continuing students need to re-complete the course annually. A student who has recently been hired in your department and has completed the training during the past year can download their certificate of completion from their “Training History” page in the training system. Certificates of completion should be retained (either physically or digitally) in your department files for the duration of a student’s employment.
- Non-disclosure and Confidentiality Agreement
Supervisors of student positions that involve access to confidential information need to have those student staff members read and sign a "Non-disclosure and Confidentiality Agreement" (policy information available) to ensure that they have a clear understanding of their roles and responsibilities. The forms signed by student staff members should be retained in your departmental files. - Campus Job Description Form
When building a new job description or creating a new position, please collaborate with the Associate Director of Student Employment Programs, Training, and Development—ewormsbecker@pugetsound.edu. Use this questionnaire to gather accurate, current job description information.
