Inviting an International Visitor

If you are interested in bringing an international visitor to University of Puget Sound, please read through the following information carefully. If you are planing to make any payments or reimbursements to an international visitor it is important to note that federal regulations must be followed, both for the sake pf the visitor themselves as well as the university.

Before an international scholar’s arrival, please do both of the following:

1. Provide information to International Programs

Anytime you would like to invite an international visitor to campus, you should provide the visitor's name, title, country of citizenship and country of residency (if different then citizenship), contact information, visit dates and purpose of the visit to Eowyn Greeno, in the International Programs Office (Howarth 215, ext. 2513). Be sure to indicate if you plan to provide an honorarium, reimbursement or any other payment(s) to the international visitor. Eowyn can help determine payment eligibility and appropriate visa type. 

If you are hosting a visiting scholar, researcher, or professor, and that individual will be on campus for more than one week we will likely invite the individual to participate in the Exchange Visitor Program (J Visa). Eowyn will provide you with two J-visa request forms - one that needs to be completed by the Puget Sound  host, and one that needs to be completed by the visitor. J Visas typically require two to four months advance notice to allow for immigration processing time.

If you are hosting a visiting lecturer (no longer than one week), please notify Eowyn Greeno in International Programs and the Provost's Office.  If any payments are being made to the visitor they will need to complete a short one page form and supply scans of important travel documents to Eowyn prior to finance processing the payment request. Please note that one of the required documents can not be collected until the visitor is the U.S. and thus payments may not be immediately available for the day of the visitor's lecture/performance/etc. Once you inform Eowyn of your visitor, she will provide you will more details and will work with you to gather the appropriate form and documents from the visitor. 

2. Contact the Provost or the Associate Deans

Please contact the Office of the Provost or the Associate Deans to issue an official letter of invitation for your visitor. The letter should state the dates of invitation, the nature of the visit (lecture/performance/etc.), research or teaching position and the financial support, if any. 

After an international scholar’s arrival

International Programs check in

Please schedule a time with Eowyn Greeno in advance so that once an international scholar arrives on campus, the scholar can report to International Programs with the following documents:

B Visa holders or Visa Waiver recipients are requested to bring the items in the checklist below for review:

__ Passport

__ Copy of I-94 print out or arrival stamp

__ If not requesting tax treaty coverage: IRS form W-8 BEN

__ If requesting tax treaty coverage: IRS form 8233 (this entitles you to exemption from withholding on any payments made for honorarium) and a copy of Social Security or ITIN Card, or proof of application (If you do not have a U.S. Social Security Number, you may wish to apply for an ITIN before payment for honorarium is made; otherwise your payment will be subject to tax withholding)

J-1 visa holders are requested to bring the items in the checklist below for review:

__ Passport ID page

__ Copy of I-94 print out or arrival stamp

__ DS-2019

__ Proof of insurance coverage 

__ If not requesting tax treaty coverage for honorarium or other payments: IRS form W-8 BEN

__ If requesting tax treaty coverage: IRS form 8233 and a copy of Social Security or ITIN Card, or proof of application