Concert Hall Use Guidelines

These guidelines provide details on policies and procedures related to use of the Concert Hall. Questions about any of the details therein should be directed to the Concert Hall manager, Nicole Mulhausen (room 201, music building; 253.879.8564; nmulhausen@pugetsound.edu).

Reservations

  • A University of Puget Sound department or administrative office must sponsor all Concert Hall events.
  • Reservations should be made as far in advance as possible (see also Priority). Tentative reservations may be placed by phone at 253.879.8564 or via nmulhausen@pugetsound.edu.
  • Students wishing to reserve the hall for any reason must have a faculty signature.

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Priority

Requests for reservations will be accepted from university faculty, staff, and students. Every effort will be made to honor valid and, if required, approved requests for the Concert Hall. Should a conflict arise and no agreeable compromise reached, requests will be honored in the following priority:

  1. School of Music large ensembles and annual university events (e.g., academic convocation, President’s fall and spring family weekend events)
  2. Jacobsen Series performances
  3. President’s or Dean’s office
  4. School of Music concerts in the following order: faculty ensembles and/or recitals (to include festivals, workshops, etc.), required student recitals, and guest master classes
  5. UPS offices and departments
    • Office of University Relations 
    • Admission
    • ASUPS 
    • Other departmental events
  6. Community Music Department
  7. Other School of Music events (faculty master classes, classes/sectionals/lessons/other

Staffing for events is prioritized according to the above list. Under unusual circumstances, exceptions may be made to the above-prioritized order. The Concert Hall Manager determines whether a request for use of the Concert Hall is appropriate. If contested, the request may be referred first to the Director of the School of Music and, if necessary, to the Academic Vice President.

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Recitals

Length

  • Required School of Music Junior Recitals are to be split, lasting no longer than 70 minutes, including intermission.
  • Required School of Music Senior Recitals will be limited to 60 minutes in length, including intermission.
  • All other School of Music student recitals shall adhere to the same time limits: 60 minutes, including intermission, for a single recital, and 70 minutes for a split recital.
  • All other concerts shall be no longer than 90 minutes.

Performance times are to be uniform: Monday through Saturday evenings at 7:30 p.m. and Sundays at 2 p.m.

Note: Due to staffing and usage limitations, both the Concert Hall Manager and the Director of the School of Music must approve any exceptions to these policies.

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Windows/Rehearsals

Note: When a window is in place (tech week for a large ensemble, typically Monday or Tuesday through the Friday/Saturday performance), no one will be allowed to alter the stage set up for any reason.

  • Students will be guaranteed one hour of rehearsal time prior to a recital. A second rehearsal hour is contingent upon space availability.
  • Unless unusual circumstances warrant it, faculty rehearsals will be limited to a total of eight hours for any given performance.
  • The Concert Hall is not to be viewed as a rehearsal space. Rehearsal times are limited to performance preparation and must be scheduled within three weeks of a performance.
  • Rehearsal times will be booked on a first come, first served basis. Please note: Concert Hall availability is very limited at the end of semesters. Advance reservation is strongly encouraged.

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Lights

Note: The use of performance lights will take place only during a performance.

  • Work lights will be used for rehearsals and set-ups.
  • Additional lighting needs (including access to the control room light board) must be cleared through the Concert Hall Manager at least three weeks in advance of the event.
  • Unauthorized changes or damage to the stage lighting will require contracted services to remedy the situation that will be charged to the responsible party.

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Recordings

Schneebeck Concert Hall Shared Drive for Audio Recordings

 What is in the shared drive?

Audio recordings of large ensemble, student chamber ensemble, student recitals, and Jacobsen Series concerts & Faculty recitals.

Who can access the drive?

Recordings are available to university affiliated performers—faculty and students. These recordings are for private, educational use only and are not to be shared. If you performed in an ensemble or recital and are registered for that class, you will automatically have permission to access the file folders holding your recordings.

How do I log in?

To access these file shares you will need to be on campus, using the Virtual Private Network (VPN), or using vDesk. Instructors will provide students with a link to the folder for their ensemble. For any questions, contact Nicole Mulhausen. 

I went to the file and can’t find my recording!

When the edited recording is available, the Schneebeck staff will contact performers—typically within a week of the performance. 

After they are edited and dropped into the folder, recital recordings will be available for seven days or until the Saturday following the seven-day period. All other recordings are available for thirty days, or until the Tuesday following.

What about video recordings?

Video recordings are available upon request, for educational purposes only.

  • For licensing and / or legal reasons, some concerts in Schneebeck are not recorded. Please check with the concert hall staff prior to a performance if you are unsure about whether a video recording will be available.
  • If requested, faculty will receive video recording of performances on a flash drive or SD card that must be returned to the Schneebeck staff.
  • Student performers must arrange to collect their video recordings on their own device in MUS 201, either during posted, scheduled office hours, or at another time, arranged by contacting the staff at schneebeckrecordings@pugetsound.edu.

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Audio/Visual Equipment

Note: The Concert Hall Manager must clear use of all audio and visual equipment at least one week prior to the event.

Concert Hall audio equipment is limited to microphones, speakers, and a portable PA system. Should audio and/or visual needs exceed the capacity of the equipment in the Concert Hall or the expertise of the staff, the Concert Hall Manager will contact Media Services. In this case, at least three weeks notice is required for advanced technical needs. Some situations may also require approval from the Director of the School of Music.

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Keyboards

  • The Steinway New D piano is available only for required student recitals by piano performance majors, Jacobsen Series concerts and other faculty recitals, guest artist performances, and the concerto/aria competition.
  • Tanya Stambuk must approve all requests for use of the Steinway New D piano.
  • For events other than those listed above, the Chism piano is available.
  • To secure the use of a harpsichord or the forte piano, please contact Nicole Mulhausen at least three weeks prior to your event.

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Access

Note: All non-Concert Hall reservations (for receptions, classes, etc.) should be made through the School of Music office at 253.879.3700.

Access to the Concert Hall Control Room is limited to Concert Hall staff. In unusual circumstances, and with the approval of the Concert Hall Manager, access may be granted, but only when a Concert Hall staff person is present.

Note: Room 104 (backstage storage room) will not be used as a warm-up space or as a stage entrance.

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Other

  • Due to the limited capacity of the lobby, the house will open 45 minutes prior to a performance.
  • It is the exclusive responsibility of the Concert Hall staff to move the Towers.
  • Storage of equipment and props is not allowed in Concert Hall facilities after the reserved time has ended.
  • The University of Puget Sound is not responsible for lost, damaged, or stolen items.
  • Food and drinks may not be consumed or served in the Concert Hall or the Concert Hall lobby. Exceptions to the use of the lobby for receptions may be made on rare occasions with the approval of the Concert Hall Manager and the Director of the School of Music.

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