Faculty Services

Collins Library is an integral part of teaching and learning at the University of Puget Sound. Librarians work in partnership with faculty to further the University's mission and to promote life long learning.

This Web page is intended to acquaint faculty with some of the library's services. We hope you will take advantage of what we have to offer, and we welcome your suggestions for how we may better assist you and your students. Send comments to Peggy Burge.

Liaison Program

Each department or program has a designated librarian who serves as a contact for information about library programs, resources, and services. Faculty are urged to contact their liaison librarian to discuss information needs in their field.


Instructional Services

The library offers a wide variety of instructional services to support classroom teaching, including course integrated instruction, departmental workshops, library related assignments, new faculty orientation, and handouts on resources and research techniques. Working with the faculty member, the liaison librarian tailors instruction to the specific content of the class. Sessions are generally held in the library's electronic classroom (Lib 118) which is equipped with computers, video projection, and Internet access. Contact the department's liaison librarian for more information or to arrange a session.


Selection of Library Materials

Acquisitions Department

Faculty may order library materials from department allocations administered by the Library Director, at the discretion of the department chair.

Book, video, and music compact disk orders may be via email or campus mail to your liaison librarian.

Requests for new journals can be submitted year round by faculty. New subscriptions will be considered during the Periodicals ADD/DROP Season which begins approximately January 15. Final decisions will be made by the end of Spring semester and the new titles will begin arriving the following calendar year.

All new faculty in a tenure-track position may request a $2,000 New Faculty Fund from their liaison librarian. These monies are provided to help mend any collection inadequacies in your field of expertise in which you will be teaching.

For more information about the acquisitions process, please review the FAQ page.


Research Support

Reference Service
Reference Service provides help and guidance in using library resources effectively, in locating materials, in suggesting sources for further study and research, and in connecting users with information outside the library. Assistance is available at the Learning Commons Information desk on the main floor, by telephone (253.879.3669) or e-mail. You can also make an appointment with your liaison librarian for consultation on presentations, papers, or other research projects.


Interlibrary Loan & Document Delivery

Interlibrary Loan (ILL)
When items are not available through Summit, you may submit an interlibrary loan request. Books, copies of periodical articles, dissertations, conference proceedings, and other materials needed for research may be borrowed from other libraries around the world. To submit an interlibrary loan request, use your Tipasa account.

Document Delivery
If you need an article quickly and there is no time to get it on interlibrary loan, the library offers a document delivery service. Journal articles can be delivered within 1 to 3 working days, depending on the journal title. The service cost is $2 per article, which may be charged to your department.

Interlibrary Loan and Document Delivery may be requested directly from many database ILL links or from your Tipasa account.



To check-out materials, faculty must present a valid University picture I.D. card at the Circulation desk. Cards are issued through the Conference & Dining Services office in the Wheelock Student Center.

Faculty may also designate a proxy to will be authorized to check out on their behalf.

Faculty loan limits and fines

  • Faculty have no limit on the number of individual items they may borrow from Collins Memorial Library.  
  • Regular books checked out ON or AFTER 2/16/15 will have a 12 Month check out with one 6 month renewal.  
  • Regular books checked out BEFORE 2/16/15 will adhere to the policy in place at the time of check out.  **If you are unable to renew any regular books checked out before 2/16/15, you will need to physically return the items as you have reached the maximum number of renewals allowed.  
  • You will receive overdue notices for materials not returned, but will not be fined overdue fees for Puget Sound materials, including short-term loans like media, reserves, popular books, and print journals.
  • Faculty will be billed for the replacement cost of items held longer than 18 months. This amount is waived, or refunded if already paid, once materials are returned if the library has not yet purchased a new copy.
  • You may renew most items, by accessing your library account via Primo.  Summit items cannot be renewed.  If you still need the Summit item, we suggest you request a 2nd copy a week before the original copy is due.
  • Summit and ILL overdue fines are $1 per day per item.
  • Replacement costs for lost Summit items are $90 per item. 
  • Replacement costs for lost ILL items vary by lending institution.
  • Items recalled by a Puget Sound library user will be subject to fines of $1 per day.

Print Journals

  • Bound and current journals may be checked out for 1 week. 


  • DVDs and videos may be checked out for 6 days.
  • CDs may be checked out for 1 week.

Faculty Spouses, Domestic Partners, and Children
Spouses, domestic partners, and children of current University faculty are eligible to use library resources and must be accompanied by the faculty member the first time of use for library account creation.  The loan period for regular UPS books is 6 weeks with a 10 book limit.


Reserve Collection

The reserve collection is designed as a centralized point from which assigned readings are placed on short term loan at faculty request. Its purpose is to make a limited number of copies readily available to all members of a class. Most items are loaned for a three hour period, but overnight, three days, and one week are other options. Electronic reserve is also available for some items. Please note that it is the responsibility of the faculty to secure copyright permission if needed.

To put an item on reserve for a course, you have two options: You can use our web form (UPS items only) to list the items and specify the conditions of the loan and other reserve information (we'll retrieve the items for you) OR you can bring the items to the Circulation desk and fill out out printed form specifying the conditions of the loan.  Articles that need to be placed on reserve must be copied by faculty.  If an item is not owned by the library and a personal copy has not been supplied by the faculty, the library will order a copy (if available) with RUSH status. It will be purchased with departmental funds. Summit and Interlibrary loan materials may not be placed on reserve.

To find out what is on reserve, consult Primo Search, the library's online catalog. Reserves are searchable by faculty name or course. The titles of reserve materials are listed along with call numbers and check-out status. Faculty can obtain a report of reserve circulation statistics by contacting their liaison librarian.


Faculty Access to the University of Washington

Faculty may borrow materials from the University of Washington through Summit.

If you would like to borrow materials while on the UW campus, you must obtain a UWNet ID. Go to the UW Cashier's Office and show your current UPS ID. A card will be issued to you. For more information, contact the UW Cashier's Office at 206. 543.1174 or email libcash@u.washington.edu. The University of Washington Tacoma will also issue a UWNet ID.


View Your Account

You can view your library account in Primo Search to see what you checked out, have on hold, or borrowed through Summit. Sign in with your Puget Sound email and password.


Booking DVDs/Videos

DVD/Video booking is a service available to faculty who need a DVD/video for a classroom showing on a specific date. Course Reserve for videos is recommended if students are expected to view a video on their own, outside the classroom.

To book a video, locate the title in Primo Search. After you've found the title, fill out the information on our Bookings Web Form. Requested videos will be sent to you via campus mail. If your viewing date is on a Monday or Tuesday, the video will be sent to you on the previous Wednesday. If your viewing will be on a Wednesday, Thursday, or Friday, it will be sent the previous Friday. For questions about video bookings, contact Chris Dowd (253.879.3618).



Room Reservations

The library has three rooms available for University-related meetings, group presentations and events. See Library Conference Rooms for more information.

For the rooms in the Technology Center, contact TS at x8585.


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