Appendix G: Collection Development Principles

Resolution of the Library Committee
May 6, 1993

The purpose of this document is to provide guidance and establish priorities for the development of library resources. It is intended to serve as a planning tool and a means of effective communication which (a) enables selectors of those resources to work with consistency toward shared objectives for the collection; (b) informs the university community and others about the scope and nature of the existing collection and plans for its continuing development; and (c) provides information that will assist in this budgetary allocation process.

1. The library collection exists primarily to support the university’s educational and scholarly mission.

2. In this development of a balanced collection, materials of several different kinds will be acquired:

a. Materials that have a direct and major impact upon the instructional program (for example, materials likely to be used by students in their university course work);

b. Materials that serve the educational mission of the university but that may not be discipline-specific (for example, newspapers, reference works an other general-interest items);

c. Materials that have an indirect but substantial impact upon the instructional program (for example, materials used by faculty in preparing their courses and materials used occasionally by students in individual research or study projects);

d. Materials that are unlikely to have an immediate impact upon the instructional program, but that facilitate faculty research or other professional growth (for example, specialized or advanced works unlikely to be used by students in the immediate future);

e. Materials that serve the educational mission of the university but are unlikely to be given adequate attention under categories a, b, c and d (for example, materials in subject areas not covered by the university curriculum).

3. Library acquisitions should be made in a way that ensures a balanced collection, capable of meeting both the immediate and long-term educational needs of the university.

a. A balanced collection must, first and foremost, adequately serve the educational mission of the university. Therefore, the acquisition of materials in categories 2d and 2e must not jeopardize adequate acquisition in categories 2a, 2b and 2c.

b. Materials that are likely to be used only once on a short-term basis and materials in languages not supported by the collection are nor normally good candidates for acquisition.

4. Collection development will be cooperative effort of the faculty, through departments, schools and programs, and the professional library staff. Departmental priorities should be developed by the faculty to assist in this process.

a. Category 2a materials: The professional library staff and the faculty, working in conjunction, are responsible for ensuring the acquisition of a balanced collection of category 2a materials. Faculty will normally be the major selectors.

b. Category 2b and 2e materials: Although faculty and student requests are valuable aids to the acquisition of a balanced collection in categories 2b and 2e, the professional library staff have the major responsibility in this area.

c. Category 2c and 2d materials: The faculty, who provide the necessary expertise in specific disciplines, have the major responsibility for acquisitions in categories 2c and 2d.

5. Languages that are taught at the university will be supported by the collection.

a. In most disciplines, preference will be given to acquisition of English-language materials. Exceptions will be made if an item in another supported language provides and important resource unavailable in English.

b. Academic programs in other languages require a balanced collection of primary and secondary sources in those languages.

c. Materials in languages not taught at the university will not normally be acquired.

6. Normally, preference will be given to acquisition of modern editions of books. Exceptions will be made if an older edition provides significant advantages.

7. Acquisition of out-of -print materials will be sought if they will be useful additions to the collection.

8. Special provision will be made for developing a sound basic collection for newly-approved academic programs.

9. The collection will be reviewed regularly to ensure that it continues to meet the needs of the university. items will be withdrawn that have outlived their usefulness and additions will be recommended that are compatible with the collection development plan. However, items will not be withdrawn without consultation with the faculty who provide the relevant disciplinary expertise.

10. Multiple copies of materials will be acquired when justified by likely use.

11. The professional library staff will recommend the most cost-effective and space-efficient formats of materials in the collection.

12. Government and other public documents will be added to the collection if they are consistent with these collection Development Principles.

13. These collection principles will apply to both print and non-print materials.

14. Collection development will be guided by the principles set down in the Library Bill of Rights and the Free of Read Statement of the American Library Association.