The Human Resources Department maintains personnel files for all current staff members. It is the staff member's responsibility to notify Human Resources within sixty (60) days of changes in legal name, marital status, dependents, emergency contact person, home address, telephone number, and other information necessary to keep benefits status and employment data current and accurate.
Staff members may have access to their personnel files, exclusive of confidential pre-employment reference information. A staff member who wishes to review her or his personnel file should contact the Human Resources Department to schedule a mutually convenient time when the file can be reviewed. The personnel file cannot be removed from the Human Resources Department. However, staff members may request copies of documents in the file. If the staff member identifies file information that he or she believes to be irrelevant or incorrect, the staff member can request that the file information be removed or can prepare a rebuttal or corrective statement for the personnel file.
The personnel file is the property of the university. A staff member's file may be reviewed by his or her supervisors.
Origination Date: 1996