Off-Campus Work-Study Agreement

Your work-study award is part of your financial aid package and is earned by working in an approved position.  Employers contract with the State of Washington and the University to participate in the program.  Work-study provides an opportunity for you to gain valuable work skills and experience while paying for your education, at a reduced cost to your employer.  Your participation in the program is voluntary, but acceptance of a position and your signature on the Referral/Agreement form provided in your referral appointment establishes your responsibility to perform your duties in the manner agreed upon by you and your supervisor.  Signing the form indicates that you understand and accept the University's work-study procedures and student employment policies, as well as the work-study regulations established by the Washington Student Achievement Council and/or the U.S. Department of Education.  Your employer's signature indicates that he or she understands and accepts these same procedures, policies, and regulations, as well as those stipulated in the employer work-study contract(s).

Your responsibilities include:

PERORMANCE: As a University of Puget Sound off-campus work-study employee, you play an important role in the achievement of the tasks that are essential to fulfill your employer's mission, and you are accountable to fulfill the responsibilities for which you are hired.  You are expected to perform dependably, punctually, efficiently, and cooperatively.

ATTENDANCE:  You and your employer will determine a consistent work schedule.  Adjustments to your work schedule should be arranged in advance with your supervisor in accordance with the employer's established policies and procedures.  Your supervisor provides instructions about procedures to follow if an illness or other unforeseen circumstance impacts your work schedule.

DURATION OF JOB:  You are authorized to work with this position as a work-study employee only for the duration indicated on the Referral form.  Unearned award amounts will not be carried over beyond the final job duration date.  If your financial aid eligibility changes, this job duration may be affected (see "Financial Aid Eligibility Revision" section below).

PAYMENT:  Your employer pays you directly, based on the employer's designated pay period.  Work-study earnings are taxable income, though they are not considered as income for purposes of determining your eligibility for need-based financial aid.  Your earnings are subject to FICA (Social Security) withholding.

TIME SHEETS:  Time sheets can be obtained at Career and Employment Services (CES).  Your work-study time sheet must be filled out completely, signed and dated by you and your supervisor, and turned in to CES within 15 days of the end of the pay period or other specified deadline, whichever is earlier.  At the end of each fiscal year, time sheets for hours worked through June 30 must be received at CES by the deadline established by CES (normally the first week of July).

AWARD AMOUNT AND HOURS OF WORK PER WEEK:  The award amount listed on the Off-Campus Work-Study Employment Referral/Agreement represents your maximum earnings for this program within the listed job duration.  It is your and your supervisor’s joint responsibility to monitor your earnings so that the award is not exceeded.  Earnings in excess of the award amount are not eligible for reimbursement.  If you exhaust your award prior to the end of the job duration, the employer has the option of employing you on a non work-study basis.

To determine the average hours of work per week to earn the full award on a consistent basis through the job duration (not including holidays or break periods), divide the award amount by the applicable number of weeks (31 for the full academic year, 15 for fall term, 16 for spring term, 15 for the full summer) and then divide by your hourly rate of pay.  Typical weekly hours range from 8-10 hours per week. Program guidelines limit maximum average hours to 19 per week while attending classes and no more than 40 hours per week during holiday and break periods.

CHANGES IN EMPLOYMENT:  You must provide two weeks notice to the supervisor and to CES if you anticipate leaving any work-study assignment (except in conditions of eligibility revision).  Your eligibility to be referred to other student employment positions will be determined only after you have provided this notice, and will be based upon a review of the circumstances of your departure from this position.  Employers are required to notify CES prior to any changes in your job assignment, duties, or conditions of employment.

FINANCIAL AID ELIGIBILITY REVISION:  Your continued participation in this program is dependent upon your financial aid eligibility, attendance at the University, and maintenance of satisfactory academic progress.  You and your employer will be notified of award revisions.  Depending on your individual circumstances, such revision may require immediate termination of your work-study employment, although the employer may elect to continue employing you on a non-work study basis.

CAREER AND EMPLOYMENT SERVICES PROGRAM STANDARDS OF CONDUCT:  Your eligibility to participate in this program and to access other student employment resources, including on-campus employment, is subject to change if you engage in misconduct in the workplace.  Misconduct may result in immediate termination of access to on- or off-campus student employment programs and revocation of work-study eligibility.  What form of corrective action is used, or whether any form of corrective action is used prior to termination, will depend on the University's assessment of the seriousness of the situation.  Following are some examples (this list is nonexclusive) of misconduct that may result in corrective action: falsification of work or other employer or University information; theft; misuse of employer or University property; dishonesty; unauthorized disclosure of confidential employer or University information; violation of laws, regulations, employer or University policies (such as the University's Alcohol and Drug policy or Sexual Harassment Policy).  In addition, because your work-study eligibility is dependent upon your role as a member of the University community, misconduct in the workplace that involves a potential violation of student conduct standards as outlined in the Student Integrity Code may also be referred to the Associate Dean for Students for separate and independent adjudication under the Student Integrity Code.