Clearly defined expectations, timely feedback, and opportunities for professional development are essential to the mutual success of student staff members and supervisors. CES supports this win-win relationship with resources to help you Prepare, Connect & Mentor, and Recognize your student staff members. Preparing, Connecting, and Recognizing enhances the student employment experience, improves job performance and motivation, and prepares students for future career success:
Familiarize yourself with the timelines for Student Employment Activities
Interview smartly: Interviewing Strategies
Prepare for your student staff members to start their employment: Orientation Checklist
Train your student staff members so they are prepared for success
Connect with your student staff members through Conversation Starters
Be available as a mentor to students and refer them to Career Development Resources they need.
You are an important part of the professional networks your student staff members are building. You can connect them with and introduce them to other professionals you know in their field of interest—to help each student expand their network through Informational Interviews.
Acknowledge student staff members' contributions: Recognition ideas
Prepare to describe student staff member's contributions to others: Tips for serving as a Reference
Attention to the details and deadlines associated with campus recruiting and payroll is an important aspect of overseeing student staff members. The following tools can help you meet the administrative expectations of your supervisory role.
Mark your calendar! Students are paid twice per month. Note the dates highlighted in purple—these are the deadlines to verify and approve your student staff members' timecards.
Student Job and Earnings
View vital information about student staff members. Once a student completes the PeopleSoft HR hiring process, information about their on-campus position becomes available on the Student Job and Earnings page. The current version of the page is viewable by Hiring Managers (Primary Supervisors) and the student staff member's Timesheet Approver.
To access Student Job & Earnings, log into myPugetSound. Select HR - Manager Self Service > Student Job & Earnings.
Use this tool to monitor earnings and ensure students do not exceed their maximum Earnings Limit. When the Earnings Limit is reached, authorization to continue working in the position ends, even if the job duration has not expired.
Unlawful Harassment Prevention
Student staff members have access to this training course through their myPugetSound HR-Self Service menu. All new student staff members need to complete the training as part of their work. Returning/continuing students do not need to re-complete the course if they’ve done so already, whether in your or a previous campus department. (If needed, they can visit the training course link through myPugetSound to re-print their completion certificate.) Certificates of completion for all current student staff members should be retained for the duration of employment in your department files.