Campus Supervisors

CES has developed the following resources to support you and help you excel in your various roles and responsibilities as a Campus Supervisor:

• Coach, Mentor, and Professional Role Model
  OAR Strategy and tools
• Administrator
  Calendars and tools, forms, training guides
  

Excel as a Coach, Mentor, and Professional Role Model

Clearly defined expectations, timely feedback, and opportunities for professional development are essential to the mutual success of student staff members and supervisors.  CES supports this win-win relationship with the comprehensive OAR (Orient—Approach—Recognize) Strategy. OAR enhances the student employment experience, improves job performance and motivation, and prepares students for future career success:

Orient
Conduct interviews with orientation outcomes in mind: Interviewing Strategies
Prepare to orient and train new student staff members: Orientation Checklist

Approach
Address progress, growth, and opportunities: Conversation Starters
Get to know CES and refer students when career-related topics come up: Career Development Resources  
Adopt Compass Puget Sound reflective conversations in your work with students: Learn more about Compass Puget Sound

Recognize
Acknowledge student staff members' contributions: Recognition ideas
Celebrate success throughout the year and during Student Employment Month
Prepare to describe student staff member's contributions to others: Tips for serving as a Reference

Excel as an Administrator

Attention to the details and deadlines associated with campus recruiting and payroll is an important aspect of overseeing student staff members. The following tools can help you meet the administrative expectations of your supervisory role.

Calendars and Tools

• Student Employment Activities
  Familiarize yourself with timelines for student employment activities.
• Payroll
  Mark your calendar! Students are paid twice per month. Note the dates highlighted in purple—these are the deadlines to verify and approve your student staff members' timecards.
• Student Job and Earnings
  View vital information about student staff members. Once a student completes the PeopleSoft HR hiring process, information about their on-campus position becomes available on the Student Job and Earnings page. The current version of the page is viewable by Hiring Managers (Primary Supervisors) and the student staff member's Timesheet Approver.
• To access Student Job & Earnings, log into myPugetSound.  Select HR - Manager Self Service > Student Job & Earnings.
• Use this tool to monitor earnings and ensure students do not exceed their maximum Earnings Limit. When the Earnings Limit is reached, authorization to continue working in the position ends, even if the job duration has not expired.

Tutorial and Forms

• Non-disclosure and Confidentiality Agreement
  Supervisors of student positions that involve access to confidential information need to have those student staff members read and sign a "Non-disclosure and Confidentiality Agreement" to ensure that they have a clear understanding of their roles and responsibilities. The forms signed by student staff members should be retained in your departmental files.

• Unlawful Harassment Prevention
  Student staff members have access to this training course through their myPugetSound HR-Self Service menu. All new student staff members need to complete the training as part of their work. Returning/continuing students do not need to re-complete the course if they’ve done so already, whether in your or a previous campus department. (If needed, they can visit the training course link through myPugetSound to re-print their completion certificate.) Certificates of completion for all current student staff members should be retained for the duration of employment in your department files.

• Campus Job Description Form
  Questionnaire to gather accurate, current job descriptions.

Training

• Hiring Manager Guide to the Interview Evaluation
• PeopleSoft Timekeeping