Facility Use and Information Guidelines for Weddings
I. Reserving Kilworth Memorial Chapel
The chapel is available for weddings throughout the year, with the exception of:
- Memorial Day Weekend
- University of Puget Sound Graduation Weekend (usually 2nd or 3rd weekend in May each year)
- July 4th Day/Weekend
- Last two weeks of August
- Labor Day Weekend
- Last two weeks of December & first two weeks of January
Kilworth Memorial Chapel is pleased to offer a few varieties of reservations to best meet the range of needs couples have expressed. At present, the University continues to function with carefully limited capacity in response to the COVID-19 pandemic, and to adjust for this unfortunate time we currently offer two options:
- Elopement Package: This was developed at the request of couples who were seeking a lower-cost, shortened reservation due to the impact of the ongoing limitations imposed by the pandemic. The Elopement Package at present includes one hour of time in the Chapel and very limited staff/technology support.
- Full Package: This is our COVID-era adapted version of our usual Full wedding package. It includes one hour for rehearsal and up to three hours of facility access on the day of the wedding. It includes regular A/V resources, up to two Chaplaincy staff providing facility management and support, and use of dressing rooms for both parties. The maximum attendance is currently set at 50 guests/participants/vendors, but will be adjusted as State, County, and Campus guidelines evolve.
- For information about these options and current pricing, please contact the Kilworth Memorial Chapel office at 253.879.1825 or firstname.lastname@example.org.
Forms may be submitted via email to email@example.com or by mail to:
University of Puget Sound
1500 N. Warner St., CMB 1069
Tacoma, WA 98416-1069
II. Chapel Tours
Tours are scheduled and guided by our talented Chaplaincy Assistants! Please email firstname.lastname@example.org for more information or to schedule a chapel tour.
III.Chapel Address for Directions & Invitations
Kilworth Memorial Chapel
3410 North 18th Street
Tacoma, WA 98416
IV. Chapel Capacities
Kilworth Memorial Chapel: 300 guests
* 36 pews, 18 on either side of the aisle (55’x5’) (wheelchair accessible)
* Chancel/stage (wheelchair accessible)
* Windows: 16 total, 5 on either side of the pews, 1 above either exit door, and 2 on either side of the stage. Width – 3 feet, 9 inches
Lounge: 175 guests standing; 100 guests seated (wheelchair accessible)
Gail Day Chapel: 30 guests
V. Food & Drink
Food and non-alcoholic beverages may only be served and consumed in the chapel lounge and lounge foyer (the basement).
VI. Alcohol and Smoking Policies
Smoking is prohibited inside and within 25 feet of the chapel. Any person exhibiting behavior consistent with substance use must be turned away by the responsible party.
The use and distribution of alcohol is prohibited anywhere on the grounds or inside the facility of Kilworth Memorial Chapel unless authorized by the Use Agreement and chapel office, and then only in compliance with the further limitations stated within the Kilworth Memorial Chapel Alcohol Policy.
*The Bethel Schneebeck Organ
The organ in Kilworth Chapel is named in honor of Bethel Schneebeck. Ms. Schneebeck has generously enriched the artistic and cultural life of the University of Puget Sound and the community in many ways - including her support of this amazing instrument.
Organists must be approved by the University of Puget Sound to perform on the Schneebeck Organ for any services. If you are interested in including the Organ in your service, please ask the Chaplaincy team for approved names and contact information. If you have your own organist in mind, please contact us as far in advance as possible to begin the approval process.
Please note that while there is no cost to include the use of the Organ in your ceremony, any payment for the organist is strictly between the musician and the wedding party.
VIII. Ceremony Regulations
- The Use Fee must be paid in advance according to the instructions on the Use Permit. The fee is not refundable. The Use Fee does not include payment of an officiant. Couples should make financial arrangements with their chosen officiant.
- Candles, with exception to battery-operated candles, are not permitted in the aisle or windows. Please inform your florist of this fire regulation. If candles are used on the altar, there must be a protective barrier underneath them.
- Decorations may only be attached to the chapel pews by plastic pew clips. Nothing may be taped, pinned or nailed to the pews. The florist should be notified of this regulation by the bridal party so that pew clips are attached to the prepared arrangements. You may purchase pew clips from a florist or floral supply company. The chapel also provides pew clips if needed.
- The use of rice or birdseed is not allowed in or around the chapel. Acceptable substitutes for outdoor use only are bubbles or real flower petals.
- The pipe organ and grand piano are available for use in the chapel. Only organists from the approved list may play the organ. It is the responsibility of the bridal/ceremony party to contact and make arrangements with an approved organist.
- Setup needs (i.e. tables and chairs, audio/visual, parking, etc.) must be submitted to the chapel office at least one week in advance of the ceremony. With exception to the rehearsal itself (in which you will have an opportunity to refine your setup needs for the ceremony), any setup needs or changes submitted within a week of the ceremony are not guaranteed.
IX. General Use Regulations
The University of Puget Sound is a private educational institution and use of its facilities is similar to any use of private property. These privileges of use are extended by the university under a Permit for a Fee, which approximates the cost to the university for such use. Any use of the facilities is subject to prior agreement and payment of the permit fee. Failure to comply will result in the cancellation of your reservation.
Any function not specified by and for Puget Sound students, any non-university related group, or any program imposing charges (including, but not limited to, a registration fee, tuition, or donation) will be subject to both the permit fee and approval of the use.
Use of university facilities is subject to the following terms, conditions, and limitations. All rules and regulations regarding public meeting places must be observed. In addition, the university imposes the following regulations:
- Damage to, or destruction of, the building or any fixtures, equipment or furniture therein which may result from the operation of the user shall be promptly repaired or replaced by the user to the satisfaction of the university, or, in lieu of such repair or replacement, the user shall pay to the university an amount of money sufficient to compensate for the required repair or replacement at the time the facility is vacated.
- The user of university facilities agrees to save harmless, indemnify and defend the university from any and all claims that may arise as a result of the user's use of the facility. The University of Puget Sound is not responsible for lost, damaged, or stolen items. Users are encouraged not to leave personal belongings unattended.
- The University of Puget Sound is not to be associated or advertised in any manner as a sponsor or endorser of activities generated by the user.
- Absolutely no alcohol is allowed on the premises unless pre-approved and permitted by the chapel office and alcohol policy requirements are met. Any person exhibiting behavior with alcohol use and use in the alcohol in the chapel lounge/foyer was not pre-approved/permitted must be turned away by the responsible party.
- In accordance with the state "No Smoking" regulation (WAC 248-152-030), there is to be no smoking allowed in university classrooms, lecture halls or in the chapel.
- Food and drink may only be served or consumed in the chapel lounge and lounge foyer (the basement).
- Only licensed service animals are permitted inside the chapel. If a service animal will be attending the event, please notify chapel staff at 253.879.2751.
- Persons using campus facilities during the academic year are expected to observe campus traffic and parking regulations as stipulated by Security Services.
- The university reserves the right to establish additional and/or special restrictions on facility use according to need.
- Violations of these aforementioned requirements shall be grounds for the cancellation of permit privileges at the university.