Kilworth Memorial Chapel FAQs

Kilworth Memorial Chapel
Frequently Asked Questions (FAQs)

1.      What is the cost of reserving the chapel?

Reservation charges vary with event type. Current University of Puget Sound student-run campus events and community/campus memorials are free of charge. Wedding charges vary with the wedding party’s affiliation to the university. Wedding ceremony reservations are typically 4 hours long.

Current Students $200
Faculty/Staff $400
Alumni $500
Relative or Friend of One of the Above $600
Community Member (no affiliation) $700

(For questions specific to Wedding reservations, please consult the Wedding Reservation Tips and Reminders or contact the Kilworth Memorial Chapel office at kilworthchapel@pugetsound.edu or
253-879-2751.)

Pricing for off-campus community events is $100 for the first hour and $50 for every hour thereafter. 

2.      Are there additional costs beyond the rental fee associated with reserving the chapel?

There are no other costs associated with the chapel rental unless you choose to extend your reservation. Please note that charges for photographers, florists, officiants, etc. are separate from the chapel rental and should be arranged between the wedding party and the vendor directly.

Reservation Extensions: If you would like to extend your reservation, you may do so with advanced notice and payment of $50 per extra hour. 

3.      When is payment due?

For Weddings: We are happy to tentatively reserve a day and time for your wedding for up to two weeks free of charge. To make the reservation official, the full payment, reservation form, and contract are required before the tentative reservation expires.

Reservation Extensions: If you choose to extend your reservation, payment is due at the time of booking.

For Off-Campus Community Events: We are happy to tentatively reserve a day and time for an off campus community event for up to two weeks free of charge. To make the reservation official, the full payment and contract are required.

4.      What does the cost include?

For Weddings: A 4 hour rental, 1.5 hour rehearsal (usually held the day before), a Chapel Assistant to manage the building and run audio/visual equipment, use of audio/visual equipment/altar/piano and a few other chapel items, and table and chair setup and breakdown.

For Memorials/Celebrations of Life: Rental time, a Chapel Assistant to manage the building and run audio/visual equipment, use of audio/visual equipment/altar/piano and a few other chapel items, and table and chair setup and breakdown.

For Off-Campus Community Events: Rental time, a Chapel Assistant to manage the building and run audio/visual equipment, use of audio/visual equipment/altar/piano and a few other chapel items, and table and chair setup and breakdown.

5.      What forms of payment do you accept?

We accept Visa/MasterCard or checks and money orders made out to University of Puget Sound.

6.      What are your cancellation policies?

All payments are final and non-refundable. You are welcome, however, to change the date and/or time of your reservation as often as you need.

7.      How do I make a reservation?

To make a tentative or official reservation, contact the chapel office at kilworthchapel@pugetsound.edu or
253.879.2751. If you are tentatively reserving a date for your wedding, you may also use our wedding online reservation form at the following link. Chapel staff will be in touch within 24-72 hours of the request.

Reservations may be made for any day of the week between 9am-10pm, depending on availability. If you need to book your reservation outside the normal hours, please contact the chapel office.

8.      How soon do I need to make my reservation?

The earliest reservations can be booked is one year out. If you are within the year requirement, it is best to make your reservation as soon as possible. 

9.      How do I schedule a tour?

To schedule a tour, contact the chapel office at kilworthchapel@pugetsound.edu or 253.879.2751. Chapel tours may be scheduled any day of the week between 9am-8pm, depending on chapel staff availability.

10.  How many people can the chapel hold?

Capacity varies with each space.

  • The Sanctuary =               300 people
  • The Lounge =                   175 standing, and 100 sitting
  • Gail Day Chapel =            30
  • Multifaith room =             20

11. Is the Chapel wheelchair accessible?

The chapel itself is accessible via a ramp. In the sanctuary, there is space for wheelchair user seating in the front pew. The chancel is accessible via wheelchair lift, which can be operated by the chapel staff if needed. There is also an elevator that goes from the main floor to the lounge. Unfortunately, the Gail Day Chapel and Mildred Collins Bennett Dressing Room upstairs are not accessible.

12.  Is there a place I can get ready for my wedding?

Yes! The entire chapel is booked when you make your official reservation. You are welcome to use Gail Day Chapel and the Mildred Collins Bennett Dressing Room on the second floor to get ready as well as the Multifaith room and lounge on the basement level to get ready also.

13. Is there a green room available for non-wedding reservations?

Though the Chapel does not have a "green room" per se, we are happy to open any of the 2nd floor or basement level rooms, provided they are available, to serve as a "green room". 

14.  What audio/visual capabilities does the chapel have?

We have a variety of audio/visual capabilities including microphones (standing, wireless, and lapel) with mic cords, a data projector and screen in both the main chapel and the lounge, sound system with CD and IPOD capability in both the main chapel and the lounge, laptop, DVD player, and direct input box. Chapel guests are welcome to use the chapel audio/visual equipment free of charge. Chapel staff will be assigned to run all audio/visual equipment.

14.  Where can food and (non-alcoholic) drinks be served and consumed?

Food and non-alcoholic drinks are only permitted in the lounge and lounge foyer. For weddings, we will allow small snacks to be eaten in the Mildred Collins Bennett Dressing Room on the second floor. Alcoholic drinks of any sort are not permitted anywhere within the chapel or on chapel grounds unless previously granted by the chapel office. For more information on our alcohol policy.

It is strongly suggested to use University of Puget Sound Dining & Conference Services for your catering needs. Please contact them at catering@pugetsound.edu or 253.879.2785 for menus, pricing, and availability. If you would like to self-cater or cater through another company, please contact the chapel office at kilworthchapel@pugetsound.edu or 253.879.2751 for more information about requirements for doing so and approval.

Please note we do not have a kitchen available or public use.

16.  Is alcohol allowed in the Chapel?

The use and distribution of alcohol is prohibited anywhere on the grounds or inside the facility of Kilworth Memorial Chapel unless authorized by the Use Agreement and chapel office, and then only in compliance with the further limitations stated in the Kilworth Memorial Chapel Alcohol Policy. More information here

17.  I would like some time to decorate for my wedding. Would there be a time in which I may do so?

We have a couple of options for scheduling time to decorate, provided the chapel is available. You are welcome to extend your reservation at a rate of $50 an hour to include decoration time or you may think about enlisting the help of friends and family to decorate during your rehearsal time. Decorations can be left in the chapel overnight provided that there are no other reservations between your rehearsal and wedding times. In addition, the wedding party must understand that chapel staff is not responsible for lost or stolen items.

18.  What decorations are permitted in the chapel?

It is important to contact the chapel office to see if your decoration ideas will fit with the chapel requirements. We do not allow tacks, staples, nails, tape, push pins, and so forth to be put into the walls or chapel doors to hang anything. You are welcome to hang some items on the pews, provided they have pew clips. Real candles can be used on stage or in the lounge, with a protective cover, but you will need to use battery-operated, flameless candles within the aisle and windows. Silk flowers are permitted, but if you are using real flowers, they must have a protective covering to catch any water. Any real flowers/petals used down the aisle, must be used in association with an aisle runner.

19.  Can you recommend an officiant?

Yes, the University Chaplain is always happy to talk with our wedding couples about officiant services he offers as well as connect couples to other recommended clergy in the community. Please contact the chapel office at 253-879-2751 to connect with him.

20.  May I have an outdoor ceremony?

At this time, we do not permit outdoor ceremonies on the chapel grounds.

21. Do you have a wedding rehearsal dinner and/or reception space? 

Yes, it is possible to host your rehearsal dinner and/or reception at the Chapel. Please contact the Chapel office for more information and pricing. 

22.  Can my University of Puget Sound club hold meetings in the chapel?

Yes! Student-run clubs on campus are welcome to use spaces in the chapel for meetings, provided that they schedule with the chapel office directly (kilworthchapel@pugetsound.edu or 253.879.2751) and in advance. All spaces in the chapel are available for use and free of charge for student-run club meetings. 

 

For any other questions, please contact the chapel office at kilworthchapel@pugetsound.edu or 253.879.2751.