Hearing Procedures

The primary purpose of these procedures is to provide a just, timely and effective mechanism for responding to alleged violations of the Student Integrity Code.  Allegations of violations are addressed as follows:

A. Filing of Complaint
Any member of the university community may file a complaint alleging a violation of the Student Integrity Code with a member of the Dean of Students staff or with Security Services. A particular form for this complaint is not necessary, but the complaint must be in writing.  In instances of a neighbor complaint about seriously offensive or chronically offensive student behavior, a complaint alleging a violation of the Student Integrity Code may be initiated on the complainant’s behalf by a member of the Dean of Students staff.

B. Investigation of Complaint
A member of the Dean of Students staff will conduct an initial review of the complaint.  If the complaint appears to involve a minor violation of the Student Integrity Code the student will be sent a letter, requesting a hearing with a member of the Dean of Students staff or designee. A student may also be sent a letter requesting an investigation meeting with a member of the Dean of Students staff or designee. If, after the initial investigation at the meeting and all other evidence is considered, it is determined that there is sufficient evidence of a major violation of a specific Standard, the student will be informed and scheduled for a major hearing. A member of the Dean of Students staff may determine that a major violation be reduced to a minor violation, and vice versa.

C. Written Notice of a Conduct Hearing or Investigation

1. The student receives written notice of a hearing in a timely manner. This notice is sent electronically and includes (to the extent possible at the time of the notice): 

a.  a scheduled date, time, and venue for a hearing.  If the student wishes to request a change of venue or a change in the scheduled date and time for the hearing, the student may do so in a response outlined below (see section III.D).

b. in the case of a major violation, a statement of the charged violations, citing the specific Standard(s) s allegedly violated;

c.  in the case of a major violation, the possible option(s) of conditional suspension or voluntary withdrawal (see section III.F.6 below) will be included in the student’s letter.

2. The length of time between notice of the charges and the hearing must be sufficient to allow the student a reasonable opportunity to prepare to respond to the charges but no more than 10 working days.

D. Student Response
If the student does not respond within at least one working day before the scheduled hearing or investigation, this indicates agreement with the hearing or investigation as scheduled in the notice. The student may request a change in the meeting date or time.  This request must be received at least one working day before the scheduled hearing or investigation begins. A member of the Dean of Students staff responds to such requests and makes appropriate notification of a change and the reasons for the change. When selecting a change in venue or requesting a change in hearing or investigation schedule, students should be aware that pending conduct cases may restrict their abilities to obtain transcripts, complete registration for classes, apply for study abroad, or be eligible for certain university honors.

E. Conduct Process for Minor Charges
Minor Violations may move forward in one of the following ways:

1. Administrative Hearing with a member of the Dean of Students staff or designee (typically a Resident Director) is the primary hearing venue for minor violations

2. A Peer Board is an alternate hearing venue for minor violations

3. Informal resolution, including mediation, may also be available as an option if there is mutual consent from the parties involved and the informal resolution is acceptable to the Dean of Students staff or designee

F. Conduct Process for Major Charges
Major Violations may be processed in one of the following ways:

1. The Integrity Code Board is the primary hearing venue for major violations. When the student accepts full responsibility or when neither the Honor Court nor the Integrity Code Board is available, a member of the Dean of Students staff has the option of referring cases directly to an administrative hearing. The Integrity Code Board does not ordinarily meet when classes are not in session, or over the summer months. 

2. Administrative Hearing with a member of the Dean of Students staff is available as an alternate venue and is the primary hearing venue for major violations that are heard when classes are not in session, or over the summer months.  

3. Honor Court is available as an alternate venue. The Honor Court does not ordinarily meet when classes are not in session, or over the summer months.  When the student accepts full responsibility or when neither the Honor Court nor the Integrity Code Board is available, a member of the Dean of Students staff has the option of referring cases directly to an administrative hearing. 

4. Informal resolution may also be available as an option if there is mutual consent from the parties involved and the informal resolution is acceptable to the Dean of Students.  Mediation is not an option to address allegations of sexual assault.

5. The Sexual Misconduct Board is the venue for a formal resolution of sexual misconduct allegations.

6. Other Options: The student may also exercise one of the following options:

a. Voluntary Withdrawal:  A request for a permanent voluntary withdrawal from the university, if exercised, must be made in writing before any disciplinary hearing is begun. Voluntary withdrawal may be approved by the Dean of Students.

b. Conditional Suspension:  If a student who is charged with a violation of the Student Integrity Code reasonably believes that either civil or criminal charges may be or have been filed concerning the alleged violation, the student may make a written request before any disciplinary hearing is begun that the student be granted a sanction of suspension as set out in the Student Integrity Code.  Conditional suspension may be allowed by the Dean of Students.

G. Determination
Following a hearing for a major or minor violation, and when all relevant information has been collected and reviewed, a determination of responsibility for any violations of the Student Integrity Code is made and, if the student

 

This excerpt is section III of the Procedures for Implementation of the Student Integrity Code from the Student Integrity Code.