The administrative hearing is an informal meeting to establish the facts of the case. No witnesses may be called (it is a closed hearing), but the student may submit written character references or other written materials pertaining to the circumstances relevant to the incident and/or charges. Both the student and the hearing officer may have an advisor, who is not an attorney, present during the hearing. The student is responsible for presenting his or her own case, and therefore, the advisor is not permitted to prepare or submit documents, present arguments or participate actively in the hearing; his or her sole role is to advise the student. Following the administrative hearing, and when all relevant information has been collected and reviewed, the Associate Dean, or his or her designee, makes a determination of responsiblity for any violations of University policy and, if the student is found responsible, of sanctions imposed. The student is notified in a decision letter.