Study Abroad

General Eligibility Requirements for Study Abroad

Students must be approved by Puget Sound in order to study abroad. To seek approval, students must
submit a Puget Sound Application to International Programs by the application deadline. Simply submitting
an application does not guarantee the University of Puget Sound’s approval to study abroad. The approval
process is competitive and students must make a compelling academic argument for their interest in
studying abroad.

In order to study abroad through the University of Puget Sound, a student must meet the following
requirements.

  1. Good academic standing - (not on any type of academic sanction at the time of application or program
    departure).
  2.  Good judicial standing.
    A.  Students on Conduct Probation Level II (CP II) are not allowed to represent Puget Sound, and
    no waivers are permitted. Students may not apply for study abroad, nor may they participate in a
    study abroad program while on CP II.
    B.  Students on Conduct Probation Level I (CP I) are not allowed to represent Puget Sound, unless
    they obtain a waiver for specific purposes. A student wanting to apply to study abroad may
    petition for a waiver by following the process outlined by the Student Dean’s Office. If a waiver is
    granted, the IEC may consider the student’s application, or may consider allowing the student to
    study abroad.
  3. Freshman may study abroad during the summer following their freshman year if they have earned at
    least 7 units.
  4. Be at least a second-semester sophomore in order to study abroad for a semester.
  5. Students must meet the GPA requirement for their program (2.50 and above).
    A.  If a student does not meet the required GPA, the student may still apply for the program if he/she
    has received a GPA at or above the GPA requirement for the program during a minimum of two
    previous semesters.
    B.  Students with a GPA lower than 3.00 are required to write an additional essay as part of their
    Puget Sound application.
  6. Students must be on campus the semester when applying (spring) and the semester before going
    abroad (fall or spring).
  7.  Students must have completed one year on campus at Puget Sound before studying abroad.
  8. Students must have a cumulative GPA of at least 2.00 and a term GPA of at least 2.00 for the
    semester prior to studying abroad.
  9. Must be approved by the University of Puget Sound to Study Abroad.
  10. Must apply to a program on the Puget Sound Approved Study Abroad Program List, which is available
    on the website for International Programs.In all instances, Puget Sound reserves the right to approve, retract or deny a student’s participation in study abroad. Once students are approved by Puget Sound, they must also complete their program specific application by the deadline set by Puget Sound.

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Application for Study Abroad
In order to provide the best service to students planning to study abroad, and to ensure that students make
normal progress toward their degree, students should follow these steps to prepare to apply to study abroad:

  1. Attend a Pre-Advising Session in Howarth Hall, room 215.
  2. Meet with a Study Abroad Advisor in International Programs
  3. Meet with their Academic Advisor.
  4. Meet with a Student Financial Services Consultant. 
  5. Complete a Puget Sound Study Abroad Application by the application deadline (check the International Programs website for the deadline).
  6. Attend an application meeting (check the International Programs website for meeting dates).
  7. Complete the Study Abroad Course Evaluation Form by the deadline (check the International Programs website for the deadline).
  8. Complete a program specific application by the deadline (check the International Programs website for the deadline).

The University of Puget Sound has a policy for cancellation or withdrawal of approval of study abroad programs based on security and/or health risks. Students should check with the Office of International Programs for details of the policy.

Selection Criteria

  1. Good academic standing - (not on any type of academic sanction at the time of application or program
    departure).
  2. Good judicial standing.
    A.  Students on Conduct Probation Level II (CP II) are not allowed to represent Puget Sound, and
    no waivers are permitted. Students may not apply for study abroad, nor may they participate in a
    study abroad program while on CP II.
    B.  Students on Conduct Probation Level I (CP I) are not allowed to represent Puget Sound, unless
    they obtain a waiver for specific purposes. A student wanting to apply to study abroad may
    petition for a waiver by following the process outlined by the Student Dean’s Office. If a waiver is
    granted, the IEC may consider the student’s application, or may consider allowing the student to
    study abroad.
  3. Students meet their selected program requirements.
  4. Highest priority: students going on Puget Sound sponsored programs (e.g. Dijon, Oaxaca, etc.),
    students with majors that require study abroad, and students in language immersion programs.
  5. Student essay(s) – priority given to students who provide strong and detailed academic, linguistic, and
    cultural connections in their responses.
  6. Faculty recommendation.
  7. Students may be limited to a single program (semester or year) taken on a case by case basis.
  8. Preference to rising seniors who have not previously studied abroad, then rising juniors, then
    sophomores.
  9. Grade point averages will be considered. Students with below a 3.00 GPA may have lower priority.
    The final decision regarding acceptance rests with the Director of International Programs and the
    International Education Committee. In all instances, Puget Sound reserves the right to approve, retract or deny a student’s participation in study abroad.

Transfer Students
Transfer students must complete one year in residence before studying abroad for a semester and must be
enrolled on campus the semester when applying and the semester before going abroad.

Study Abroad Finances

Fall and Spring Programs
Regardless of the program, all students are charged:

  1. Puget Sound tuition.
  2. Puget Sound housing (exception: St. Olaf Budapest program).\
  3. Puget Sound student government fee.
    If the program provides a meal plan, the student will also be charged Puget Sound board. For example,
    if the student lives with a host family who provides two meals a day, the student would be charged 2/3 of
    the Puget Sound board fee.
    Puget Sound students do not pay the program price or tuition directly to the international university or
    program provider. Students are billed by Puget Sound.

Federal and State Financial Aid
For eligible students, this aid may be used for Puget Sound study abroad programs. Work study does not apply.

Puget Sound Scholarships and Grants
Available for use on study abroad programs to students who demonstrate financial need.

  1. Students who complete the Free Application for Federal Student Aid (FAFSA) and demonstrate financial need may use, in conjunction with federal and state aid, their Puget Sound scholarships and grants up to their level of financial need. 
  2. Students who do not complete the FAFSA or do not demonstrate financial need are not eligible for Puget Sound scholarships during their semester abroad. Students should consult with Student Financial Services to determine the amount of Puget Sound scholarships and grants available for study abroad.

Determining Financial Need
Student financial need is determined by subtracting Expected Family Contributions (EFC) from the cost of
attendance.


Summer Study Abroad Programs
All students participating in summer study abroad programs will be billed for their program costs through
Puget Sound. Students will pay:

  1. The cost of the program (listed on the provider’s website).
  2.   A $500 administrative fee.
    The payment deadline for summer study abroad programs is the first day of Summer Term.
  3. Deposit deadlines, tuition, and terms for each program will be detailed on the student’s International
    Programs Financial Agreement.

If the summer study abroad program is worth two or more academic units, students may be eligible
to borrow up to 1/3 of their federal loans for the academic year. No institutional aid is available for
summer study abroad.To apply for summer financial aid, complete the Summer AFA (found on the Office
of International Programs website and the Student Financial Services website).

Study Abroad Transfer Credit
In order to determine the credits a student may receive from a study abroad program, students must
complete a study abroad course evaluation form. Official transfer credit decisions are made by the Transfer
Evaluator in the Office of the Registrar (Jones Hall, room 13). Faculty advisors can give students quality
academic and vocational advice, but final transfer credit determinations for any particular study abroad class
will be provided in writing from the Transfer Evaluator after the student submits a Study Abroad Course Evaluation Request form. Students should submit a completed form to the Transfer Evaluator well in advance of the program start date and on or before the deadline listed on the International Programs website.
Students are encouraged to talk to their faculty advisor and can meet with the Transfer Evaluator if they
have further questions.

Extending Study Abroad
Students wanting to extend their study abroad program must request approval for an extension in writing
and have the extension request reviewed by the International Education Committee. Requests for an
extension will be reviewed on a case-by-case basis.

Study Abroad Withdrawal and Cancellation
Student Withdrawal:

  1. Prior to the program’s departure date, written notice (by letter or e-mail) of withdrawal must be submitted to International Programs. Students may be eligible for a refund of charges, less a $100 cancellation fee and any non-recoverable costs charged to Puget Sound by the provider. 
  2. After the program’s departure date, no adjustments will be made to tuition, fees, or room and board charges. The financial aid award will be evaluated to determine whether any portion of a student’s financial aid must be returned in accordance with institutional policy and/or federal and state regulatory requirements.

Cancellation of Program:
In the event a program is canceled, students may be eligible for a refund less any non-recoverable costs, pro-rated based on the date of the program cancellation. Puget Sound and the program provider will work together to offer alternate arrangements for continuation of your studies.

After the last day to add classes at Puget Sound, students cannot return to Puget Sound to start the
semester. Also, student loan repayments may begin if a student is not enrolled for a period of time longer
than 6 months.

Pre-departure Orientation
Prior to studying abroad, all Puget Sound students must attend a pre-departure session and submit all
required forms and documents.

Student Housing While Studying Abroad
All Puget Sound students, on any program, must stay in program-approved housing. Students are not
permitted to find their own accommodations or independent housing while abroad. Some programs allow
students to seek their own accommodations outside the housing provided by the study abroad program
either at the beginning of the program of after completing some portion of the program. This is not
permitted for Puget Sound students.

Student Code of Conduct Abroad
All Puget Sound students sign a student agreement before studying abroad. Students must abide by the
student agreement. Violation of the student agreement will result in removal from the program. Consistent with the educational objectives of these programs, student participants are expected to  exhibit sensitivity to host culture, to respect and observe local laws, and to conduct themselves in ways that demonstrate a high regard for the intellectual and cultural experience in which they are engaged. The University of Puget Sound or its agent reserves the right to dismiss any participant for reasons of unacceptable personal behavior or inadequate academic participation. Such dismissal will be without refund, return transportation will be at the student’s expense, and the student’s parent/guardian may be informed of the student’s dismissal.

Adding a Program to the Approved Program List
If a desired program is not a Puget Sound Approved Program; the student must first discuss procedures and the timeline for adding a program in advance with the Director of International Programs. The student should then consult with a faculty member whose field of expertise aligns with the central purpose of the desired program or of the student’s prospective foreign study. The student should expect to do background research on the program and should be prepared to make a case to the faculty member for adding the program to the university’s approved list. A faculty member may also propose a program in her or his areas of expertise without a specific student request. Either a student or a faculty member may contact the Director of International Programs at any time for details about the process of proposing a new program. The application deadline is October 1 the year prior to participation in the study abroad program. In all cases, proposals for adding a program to the approved list must be completed and approval granted before any student undertakes study in that program.


Upon receiving a positive recommendation from an appropriate faculty member and any accompanying
materials, the Director of International Programs will request a report from the Office of the Registrar on
the program. The Director may consult with appropriate department chairs or others knowledgeable about the quality of study abroad programs. The Director will then make a recommendation for approval or non-approval to the International Education Committee (IEC) and the Associate Dean, pointing out any particular strengths or concerns.   Any foreign language or literature instruction course in the proposed study abroad program must have the approval of the Foreign Languages and Literature Department.
The IEC and the Associate Dean will review the proposal and the program, applying the following
criteria:

  1. The program is of strong academic merit and consistent with the liberal arts mission of Puget Sound.
  2. Summer programs must offer at least six weeks of instruction. The IEC and Curriculum Committee may approve shorter programs that are compatible with the university’s educational goal and meet its academic standards
  3. The program is non-competitive with a current Puget Sound study abroad program.
  4. Facilities for the program, including housing, classrooms, and on-site or local libraries, must be adequate to permit a successful academic experience and to ensure the health and safety of the students.

When evaluating a proposed study abroad program the IEC will consider, wherever possible, qualifications of instructors and the director of the program, course syllabi and other curriculum documents, the accrediting institution, facilities, opportunities for interaction with the host culture, and health and safety issues.

 

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Residence Credit and Study Abroad
Students graduating from the University of Puget Sound must satisfy residence requirements to include
the completion, in residence, of at least 16 total units, the last 8 units, 4 units in a major, and 3 units in
a minor. Students participating in approved study abroad programs may apply their approved program
courses to university residence requirements. Some majors and minor, however, have published
restrictions in the Bulletin on the amount of transfer credit applicable to a major and minor.

All students going on study abroad programs are required to attend a pre-departure session during the
semester prior to studying abroad.

In the spirit of providing our students with the most comprehensive information on our study abroad
programs, and recognizing the invaluable perspectives possessed by program participants, the university
requires all returning study abroad students to complete an evaluation of their program. These evaluations
not only serve as valuable resources to prospective study abroad students as they research their options,
but they also provide essential information to the Office of International Programs for monitoring the
quality of these programs. For these reasons, returning study abroad students are required to submit an
evaluation of their program to the Office of International Programs the semester they return to campus.
If the evaluation is not received by mid-term of the semester following the return to campus, the Director
of International Programs may request of the Registrar that a hold be placed on the student’s registration,
academic record, or diploma.

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