Records

Annual Notification to Students of Rights under The Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records within 45 days of the day the University of Puget Sound receives a request for access.

    A student should submit to the Registrar a written request that identifies the record(s) the student wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place at which the records may be inspected. If there are records included in the request that are not maintained in the Office of the Registrar then the Registrar will coordinate with the appropriate University official to arrange access for the student.
  2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading or otherwise in violate of the student's privacy rights under FERPA.

    A students wishes to ask the University of Puget Sound to amend a record should write to the University official responsible for the record, clearly identify the part of the record the student' wants changed, and specify when it should be changed.

    If the responsible official decides not to amend the record as requested, the responsible official will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  3. The right to provide written before the University of Puget Sound discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

    FERPA authorizes the disclosure of education records, without the student's consent to school official with legitimate educational interests.

    A school official is a person employed by the University of Puget Sound in an administrative, supervisory, academic or research or support staff position ( including staff in Security Services and staff in Counseling, Health, and Wellness Services); a person or company with whom the University of Puget Sound has contracted as its agent to provide a services instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee such as the Academic Standards Committee or the Honor Court, or assisting another school official in performing his or her duties.

    A school official has legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.

    Upon request, the University of Puget Sound may also disclose education records without consent to officials of another school in which a student seeks or intends to enroll, or is enrolled.

  4. The right to file a complaint with United States Department of Education concerning alleged failures by the University  to comply with the requirements of FERPA. The name and address of the office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-5901

The university’s Records Policy explains procedures used by the institution for compliance with the provisions of FERPA. Copies of the policy are available in the Office of the Registrar, Jones Hall; room 013.

Public Notice Designating Directory Information
The University of Puget Sound hereby designates the following categories of student information as public or "directory information.” Such information may be disclosed by the University of Puget Sound at its discretion.

  • Category I. Students name and current enrollment.
  • Category II. Students campus, local, and permanent addresses and telephone numbers.
  • Category III. Students date and place of birth, dates of attendance, class standing, previous institution(s) attended, major/minor/program of study, honors (to include the Dean’s List), degree(s) conferred (including date conferred), enrollment status ( full-time, half-time, etc. ) and class schedule.
  • Category IV. Students past and present participation in sports or other activities, physical factors (height, weight etc.) and photograph.
  • Category V. Students electronic mail address(es).

Currently enrolled students may direct that disclosure of any category of information be withheld . To do so, the student must submitted written notification to the Office of the Registrar prior to September 10. Written notice may be sent to:

Office of the Registrar
University of Puget Sound
1500 N. Warner St # 1034
Tacoma, WA 98416-1034

Current students may also complete a form requesting that directory information be withheld and this is available in the Office of the Registrar, Jones Hall, room 013.

The University of Puget Sound will honor a request to withhold directory information but does not assume responsibility to contact the student for subsequent permission to release such information. Regardless of the effect upon the student, the University of Puget Sound assumes no liability as consequence of honoring a students request to withhold directory information.

The University of Puget Sound assumes that failure on the part of any student to request specifically the withholding of categories of directory information indicates approval for disclosure.

Transcript Request
Official transcripts can be ordered from the Office of the Registrar. This must be done on a transcript order form available at the Office of the Registrar or by letter, giving full name, birth date, student number, and date of last attendance at the University of Puget Sound. Allow three days to process the request and provide the transcript.

Unofficial transcripts may be issued to students for their personal use. Unofficial transcripts may be requested by either visiting the Office of the Registrar and completing the request form or by sending a letter of request to the Office of the Registrar. Allow three days to process the request and provide the transcript.

Transcripts are not released to students (or their parents) who have financial accounts in arrears.

Note: The time required to process a transcript request may be extended during the two-week grade-recording period at the end of each semester.