Annual Notification to Students of Rights under The Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their
education records. They are:
- The right to inspect and review the student’s education records within 45 days of the day the university
receives a request for access.
Students should submit to the Registrar, head of the academic department, or other appropriate
official, written requests that identify the record(s) they wish to inspect. The university official will
make arrangements for access and notify the student of the time and place at which the records may
be inspected. If the records are not maintained by the university official to whom the request was
submitted, that official shall advise the student of the correct official to whom the request should be
- The right to request the amendment of the student’s education records that the student believes are
inaccurate or misleading.
Students may ask the university to amend a record that they believe is inaccurate or misleading.
They should write the university official responsible for the record, clearly identify the part of the
record they want changed, and specify why it is inaccurate or misleading.
If the university decides not to amend the record as requested by the student, the university will
notify the student of the decision and advise the student of his or her right to a hearing regarding the
request for amendment. Additional information regarding the hearing procedures will be provided to
the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s
education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with
legitimate educational interests. A school official is a person employed by the university in an
administrative, supervisory, academic or research, or support staff position (including law enforcement
unit personnel and health staff); a person or company with whom the university has contracted (such
as an attorney, auditor, or collection agent); a person serving on the board of trustees; or a student
serving on an official committee, such as a disciplinary or grievance committee, or assisting another
school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education
record in order to fulfill his or her professional responsibility.
Upon request the university discloses education records without consent to officials of another
school in which a student seeks or intends to enroll.
The university may also disclose education records without consent to government officials
entitled by law, to a third-party evaluating a federal- or state-supported education program as
designated by a federal or state authority, or to a state authority in connection with statewide
longitudinal data systems
The right to file a complaint with the United States Department of Education concerning alleged
failures by the university to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-4605
The university’s Education Records Policy explains procedures used by the institution for compliance with the provisions of FERPA. Copies of the policy are available in the Office of the Registrar (Jones Hall, Room 013; 253.879.3217).
Public Notice Designating Directory Information
• Enrollment Status.
• Class Schedule.
• Dates of Attendance.
• Class Standing.
• Program of study to include major, minor, or emphasis.
• Honors and awards to include Dean’s List.
• Degree(s) conferred and graduation date(s).
• Attendance at other educational institutions.
• Participation in officially recognized sports or activities.
• Physical factors of athletes.
• Date and place of birth.
• Local address.
• Permanent address.
• Telephone numbers.
• Email addresses.
While such information may be disclosed by the university at its discretion, currently enrolled students
have the right to withhold the disclosure of directory information and may exercise that option through
the Office of the Registrar. In honoring a request to maintain directory information as confidential, the
university cannot assume responsibility for contacting a student regarding permission to release directory
information in circumstances not necessarily anticipated by a student. Additionally, regardless of the effect
upon the student, the institution assumes no liability as a consequence of honoring a request to withhold
Official transcripts can be ordered from the Office of the Registrar. This must be done on a transcript
request form available from the Office of the Registrar or by signed letter, giving full name, birth date,
student number, and date of last attendance at the University of Puget Sound. Allow three days to process
the request and to provide the transcript.
Unofficial transcripts may be issued to students for their personal use. Unofficial transcripts may be
requested by visiting the Office of the Registrar to complete the request form or by sending a letter of
request to the Office of the Registrar. Allow three days to process the request and to provide the transcript.
Transcripts are not released to students (or their parents) who have financial accounts in arrears.
NOTE: The time required to process a transcript request may be extended during the two-week grade recording period at the end of each semester.