Career and Employment Services Committee

1. About the CES Committee

2. Checklists

3. Frequently Asked Questions

4. Contact Lists

5. Templates

 


 

About the CES Committee

Committee Charge

The Career and Employment Services Committee of the University of Puget Sound Alumni Council is a group of Puget Sound alumni who foster a culture in which alumni are readily available to assist current students with career issues and students readily draw on alumni support.  Working in conjunction with the Office of Career and Employment Services, committee members supplement and complement the Office of Career and Employment Services (CES) by creating and maintaining a system of proactive services to give all students access to opportunities and to support them in securing successful and fulfilling employment.  Service on the Career and Employment Services Committee is a three-year commitment.

Ongoing Committee Duties

Members of the CES Committee serve as ambassadors for the University of Puget Sound, by representing the university to alumni, students, and potential employers. In doing so, committee members:

  • Serve as the face of the ASK Network. Foster and sustain a culture where students ask for and alumni share career support through the Alumni Sharing Knowledge (ASK) Network.  
  • Promote the potential of Puget Sound students for internships and part-time, full-time, or summer jobs.
  • Participate in the ASK Network and recruit other alumni to join the network.
  • Participate actively in Career and Employment Services Committee activities and events.
  • Provide consultation on specific career and employment issues as identified by CES.
  • Provide CES with quotes, tips, and alumni profile suggestions for their promotion and education use.

Specific Committee Projects

On a regular basis, committee leadership and committee members:

  • Assist CES staff with ASK Network enhancements to develop the full potential of this vital source for cultivating student-alumni connections.
  • Develop and promote a summary of practical alumni engagement opportunities.
    • Lead the effort to engage current members and to recruit new ones.
    • Reach out to those with questions or concerns.
    • Author marketing or other correspondence (social media, promotional messages).
    • Potentially, host events for students during a school break period to introduce them to area ASK volunteers.
  • Participate in CES events and programs (e.g. serve as Panelist for “Careers In…” series about specific careers, write a blog post about the value of the ASK Network, etc.
  • Help bring key employers to campus.
  • Engage alumni within your organization and encourage them to join the ASK Network and participate in CES activities.
  • Facilitate meetings between alumni in your area and students on a job interview or graduate school visit.
  • To participate in programs, recruiting events, and career fairs.
  • To post part-time, full-time, summer, and internship opportunities.

CES Committee structure
The CES Committee has two levels of committee membership:

The CES Committee Chair provides orientation and coaching for committee members. This volunteer also provides insight to the Office of Career and Employment services about advantageous ways to engage alumni in assisting students in their search for internships, jobs, and graduate school mentorship. The CES Committee chair also holds a position on the Alumni Council Executive Committee (ACEC). This position requires attendance at two (2) Alumni Council Meetings, one (1) ACEC meeting, and periodic ACEC conference calls and CES Committee conference calls.  Monthly commitment: 5-6 hours.

CES Committee members assist the committee chair and the Office of Career and Employment Services to promote the ASK Network and help connect students with alumni. These volunteers actively participate in monthly meetings, contributing insights about applying Puget Sound experiences in various career fields. These volunteers attend two (2) Alumni Council meetings, as well as monthly committee conference calls. Monthly commitment: 2-4 hours.

 


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Checklists
To help you in your volunteer role please refer to the appropriate checklist below. Checklists are intended to simplify tasks that the committee is charged with, and create a strong, robust and action-oriented committee.

All committee volunteers are expected to:

  • Sign a confidentiality agreement and return it to the Office of Alumni and Parent Relations.
  • Register for LOGGER[net], Puget Sound’s online Alumni Community.
  • Be an active member of the ASK Network
  • Ensure their addresses (email and mailing address) are up-to-date with the university.

Committee Chair Responsibilities

The CES Committee chair provides orientation and coaching for committee members. This volunteer also provides insight to the Office of Career and Employment services about advantageous ways to engage alumni in assisting students in their search for internships, jobs, and graduate school assistance. In collaboration with Alumni and Parent Relations and the Office of Career and Employment Services staff, the CES Committee chair:

  • Plan agendas for and facilitate committee meetings.
  • Provide orientation and coaching for committee members and alumni volunteers.
  • Develop an annual calendar of events/projects to be staffed by alumni volunteers.
    Events to be included on the calendar should include:
    • Office of Career and Employment Services events, held on campus (panels, ASK Night, “Careers in…”programs/blog posts).
    • Office of Alumni and Parent Relations regional alumni events.
      These events are held in various cities around the country and provide the opportunity for CES Committee members to talk with other alumni about the committee, ASK Network, and mentoring students.
  • Send out regular communications to CES Committee members regarding campus events and relevant updates.
  • Send periodic updates on the CES Committee’s work to the Alumni Council Executive Committee.
  • Develop and lead an evaluation process to ensure effective, informed program development.
  • Be available by phone and e-mail to answer volunteer questions.
  • Maintain regular communication with the Office of Alumni and Parent Relations and Office of Career and Employment Services.
  • Participate in 3 Alumni Council meetings per year;  create and facilitate  CES Committee meetings.
  • Prepare quarterly updates for the Alumni Council Executive Committee.

 

CES Committee Members
CES Committee members assist the committee chair and the Office of Career and Employment Services to match resources with students and Office of Career and Employment Services’ program. This volunteer actively participates in monthly meetings, contributing insights about applying Puget Sound experiences in various career fields. Members:

  • Promote the potential of Puget Sound students for internships and part-time, full-time, or summer jobs.
  • Identify summer and full-time employment opportunities for students.
  • Participate in the ASK Network and recruit other alumni to join the network.
  • Participate actively in Career and Employment Services Committee activities and events.
  • Recruit other alumni to participate in CES activities and events.
  • Provide CES with quotes, tips, and alumni profile suggestions for their promotion and education use.
  • Participate in monthly conference calls.
  • Attend two (2) Alumni Council meetings each year.
    Meetings are held one day before Homecoming & Fall Family Weekend (Fall) and one day before Reunion Weekend (late Spring).

 

Committee Tasks

  • Keep your ASK profile information up-to-date.
  • Attend Career and Employment Services Committee meetings.
    (typically monthly conference calls)
  • Post job and internship opportunities for students at www.pugetsound.edu/HireStudents.
  • Encourage fellow alumni to join ASK and keep their profiles current.
  • Attend two (2) events per year to engage alumni your region.
  • Keep updated on Career and Employment Services events and career topics through their social media page at http://blogs.pugetsound.edu/cesblogs).
  • Attend two (2) Alumni Council meetings, either on campus or by phone.

 

Alumni Sharing Knowledge (ASK) Recruitment Checklist

  • Recruiting Alumni to Join the ASK Network:
  • Include an invitation to Join ASK in communications with Puget Sound alumni.
  • Actively respond to LinkedIn discussions, Facebook posts, blogs, etc. relating to the promotion of the ASK Network.
  • Promote the ASK Network at alumni functions.
  • During the bi-annual ASK Blitz, invite a minimum of 3-5 alumni to join the ASK Network and/or update their profile each month of the blitz.

Recruiting Alumni to post full-time, part-time, seasonal, and temporary jobs/internships:

  • Include www.pugetsound.edu/HireStudents in communications with Puget Sound alumni.
  • Represent the potential of Puget Sound students by actively inviting professional contacts to post available opportunities.

 


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Annual Calendar

January - MarchDuring these months, the CES Committee participates in a conference call. Rotational Roles emphasis (write a blog, respond to Puget Sound or CES social media, alumni interview)

April-May: During these months, the CES Committee participates in a conference call. ASK Challenge. 

June: Monthly conference call and/or on-campus meeting affiliated with Summer Reunion Weekend/Alumni College. Rotational Roles emphasis (write a blog, respond to Puget Sound or CES social media, alumni interview)

July: During these months, the CES Committee participated in a monthly conference call. Rotational Roles emphasis (write a blog, respond to Puget Sound or CES social media, alumni interview)

August: Monthly conference call. Invite alumni contacts to consider attending ASK Night. Rotational Roles emphasis (write a blog, respond to Puget Sound or CES social media, alumni interview).

September: Monthly conference call. Rotational Roles emphasis (write a blog, respond to Puget Sound or CES social media, alumni interview).

October: Monthly conference call and/or on-campus meeting affiliated with Homecoming/Family Weekend. ASK Challenge

November: Monthly conference call. ASK Challenge

December: Monthly conference call. Rotational Roles emphasis (write a blog, respond to Puget Sound or CES social media, alumni interview)

 

Communication Norms

  • Include www.pugetsound.edu/HireStudents in communications with Puget Sound alumni and professional contacts who may have part-time, full-time seasonal, or temporary jobs/internships to post.
  • Include an invitation to Join ASK in communications with Puget Sound alumni.

 


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Frequently Asked Questions

I don’t hear from students who need assistance. Are people finding my profile on ASK?

The most common manner in which students use the ASK Network is to search and view information in alumni profiles. Virtually all profiles are viewed individually or as part of a general career or major search. Even if you are not contacted by students, an accurate and updated profile is valuable.  You can see how many people view your full profile by clicking on the “My ASK Profile” link. At the top, under profile status, you can see various statistics related to your ASK Network activity.


Is my ASK profile different than my LOGGER[net] profile?

Yes! Your ASK profile, while it contains similar information to what is listed in LOGGER[net], allows you to add more detail related to your career and mentoring interests. Please be sure to keep both profiles up-to-date – the University relies on the information in LOGGER[net] to keep you informed, while students only have access to information in the ASK Network.

 

 


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Templates

The Office of Alumni and Parent Relations created templates to provide you with useful tools when communicating with fellow alumni and to make your work as a Puget Sound volunteer easy.

To view templates, please visit the Alumni Council Template section on the Puget Sound website.