Athletics Committee (Logger Club)

 

1. About Logger Club

2. Checklists

3. Frequently Asked Questions

4. Contact Lists

5. Templates

6. Logger Club By-Laws

 


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About the Logger Club Athletics Committee

Committee Charge

The primary purpose of the Logger Club is to support and celebrate the University of Puget Sound student-athletes to help ensure a quality experience for the men and women who strive for competitive and academic excellence. 

To that end, the Logger Club Strategic Planning Committee has identified the following strategic issues and goals for the Logger Club organization:

  • Support the overall mission of the athletics program and contribute to the University’s strategic plan.
  • Continue to increase the exposure of the Logger Club within the Puget Sound and Tacoma communities to further support student-athletes.
  • Strengthen the relationship with University Relations in the areas of Alumni-Parent Relations and Annual Giving.
  • Utilize the Logger Club Board of Directors, Directors Emeritus and the club membership to further benefit the student-athletes.

Ongoing Committee Duties

Members of the Logger Club Athletics Committee serve as ambassadors for the University of Puget Sound, by representing the athletics program to alumni, students, and the community. In doing so, committee members:

  • Create avenues to increase awareness about Logger Club involvement opportunities.
  • Enhance the communication between the Logger Club and current and former student-athletes.
  • Cultivate donors and increase annual gifts to the athletics department with an emphasis on unrestricted giving
  • Increase the presence and assistance of board members at athletic department functions in the role of program ambassadors
  • Work closely with the university staff to plan and implement Homecoming & Family Weekend programming that is fun, engaging, and reflects the social and intellectual spirit of the University of Puget Sound.

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Specific Committee Projects

On a regular basis, committee leadership and committee members will:

  • Identify and execute special event projects that allow for Logger Club Athletics Committee members to increase the visibility of the committee at various athletics events.
  • Define the role and relationship of the Logger Club Board of Directors within the Alumni Council committee structure and Alumni-Parent Relations Office.
  • Collaborate with Alumni Council committees to share best practices, coordinate events, and news about athletics events.

Logger Club Athletics Committee structure
In addition to general committee membership, The Logger Club Athletics Committee has five(?)levels formal roles for committee members:

The Logger Club Board Chair and President provides general oversight and active leadership for the responsibilities of the Logger Club Athletics Committee. The president coordinates with Logger Club committees, acts as a liaison of the Logger Club to other Alumni Council committees, and serves on the Alumni Council Executive Committee.  This position serves on at least one Logger Club sub-committee and helps to identify, cultivate new members, attend all bi-monthly meetings and contribute annually at least $50.00.

The Logger Club Vice President acts as the liaison to the Student Athletic Advisory Committee and actively participates in meetings and programs of Logger Club sub-committees. The vice president coordinates with the chairs of each sub-committee to complete tasks.

The Logger Club Treasurer manages reports for Logger Club and works with the Athletic Director and the Office of Annual Giving to create financial reports about Logger Club membership.

The Logger Club Secretary is charged with attending all meetings, recording minutes and distributing minutes to all Logger Club members. This volunteer also assists with updating the roster of active volunteers.

As the committee develops, additional roles to support the work of the committee may be helpful. Examples of these roles include (in order or importance for foundational committee work):

  • A communications expert to manage email, social media outreach, and the Logger Club webpage.
  • Outreach coordinator to ensure information about team schedules, traveling, and upcoming games is shared with the Alumni Community to encourage alumni to attend Logger athletics competitions.

 

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Checklists
To help you in your volunteer role please refer to the appropriate checklist below. Checklists are intended to simplify tasks that the committee is charged with, and create a strong, robust and action-oriented committee.

All committee volunteers are expected to:

  • Sign a confidentiality agreement and return it to the Office of Alumni and Parent Relations.
  • Register for LOGGER[net], Puget Sound’s online Alumni Community.
  • Ensure their addresses (email and mailing address) are up-to-date with the university.

The Logger Club Board Chair and President provides general oversight and active leadership for the responsibilities of the Logger Club Athletics Committee. The president coordinates with Logger Club committees, acts as a liaison of the Logger Club to other Alumni Council committees, and serves on the Alumni Council Executive Committee.  The president:

  • Attends bi-monthly board meetings.
  • Assists/volunteers with special events (e.g., All Sports Celebration, auctions, parent weekends, merchandise sales, Homecoming, etc.).
  • Helps to identify and cultivate new members.
  • Attends Puget Sound games and events.
  • Serves on at least one Logger Club committee (budget & finance, membership, nominations, or special events/activities).
  • Chairs all Board of Directors and Executive Committee meetings.
  • Works to develop meeting agendas.
  • Assists with the preparation of Logger Club written materials (e.g., solicitation correspondence, brochures, etc.).
  • Directs the development and implementation of a strategic plan and annual goals of the Logger Club.
  • Collaborates with Office of Annual Giving, Alumni and Parent Relations, and the Athletics Department on Logger Club activities.
  • Represents the Logger Club on the Alumni Council Executive Committee and chair the athletics committee.

The Logger Club Vice President acts as the liaison to the Student Athletic Advisory Committee and actively participates in meetings and programs of Logger Club sub-committees. The vice president coordinates with the chairs of each sub-committee to complete tasks. The vice president:

  • Serves as vice chair of Board of Directors and Executive Committee meetings.
  • Serves as liaison to the Student-Athlete Advisory Committee.
  • Serves as the liaison to the Chair of the Logger Club sub-committees.

The Logger Club Treasurer manages reports for Logger Club and works with the Athletic Director and the Office of Annual Giving to create financial reports about Logger Club membership. The treasurer:

  • Serves on the Logger Club Board of Directors Executive Committee.
  • Works with the athletics director and the Office of Annual Giving to prepare financial reports of the Logger Club membership.
  • Chairs the Budget and Finance Committee.
  • Reviews special requests for Logger Club funds and make recommendations for board approval.

 The Logger Club Secretary is charged with attending all meetings, recording minutes and distributing minutes to all Logger Club members. This volunteer also assists with updating the roster of active volunteers. The secretary:

  • Serves on the Logger Club Board of Directors Executive Committee.
  • Records and disseminate minutes of Board of Directors and Executive Committee meetings.
  • Assists with the maintenance of board roster.
  • Assists with the distribution and dissemination of minutes/notes from board activities.

Logger Club Athletics Committee Members
Members assist officers with reaching out to alumni and community members to share program developments and athletics news. Members encourage all members of the community to support Logger athletics by attending events, sporting competitions and campus events. Members:

  • Regularly attend Logger Club Athletics Committee meetings.
  • Use email, social media, and conversation to share with the community news about upcoming events, the university, and the Logger athletics.

Committee Tasks: Ensuring Committee Success

  • Attend Logger Club Athletic Committee and Alumni Council meetings.
  • Send updates to Office of Alumni and Parent Relations about upcoming games, tournaments, and events.
  • Coordinate with other Alumni Council committees (notably, Regional Alumni Clubs) to encourage alumni to attend athletic events as teams travel around the country.

 


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Helpful How-To’s: Create Your Online Presence

LOGGER[net]

Each group is asked to create its own Logger Page to post information about the committee,  including contact information, and news about upcoming events. The Logger Club page should include:

  • Welcome paragraph describing the committee.
  • Contact information for Logger Club Athletics Committee officers.
  • Information about upcoming events, including Homecoming and Family Weekend, Reunion Weekend, and any athletics events that alumni are welcome to attend.

Facebook

  • Create a group for Logger Club. Please name your group University of Puget Sound Logger Club.
  • Post an “about us” paragraph to describe the group.
  • Link the group to your Logger Page.
  • Post upcoming event information and pictures.

 


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Frequently Asked Questions

I’d like to volunteer, but I’m unsure about the three-year commitment. Does that mean I can’t volunteer?

Certainly not! We welcome your assistance in a variety of capacities to fit the time that you have available to volunteer. We understand, as other volunteer roles, employment, and family demands change, your availability may change as well. Please keep the Office of Alumni and Parent Relations apprised of your availability. We strive to ensure that your volunteer experience is positive and manageable.

How can we make sure our events are successful? To ensure success, we recommend:

  1. Your group create a page on LOGGER[net] and keep information up-to-date.
  2. Reach out to the widest possible age range of participants.
  3. Maintain regular contact with the Office of Alumni and Parent Relations and provide updates.
  4. Representatives from your committee attend Alumni Council committee meetings

How can we stay connected between planned meetings and events?

The Office of Alumni and Parent Relations encourages groups to stay connected with fellow alumni and volunteers. To do so, you can:

  • Create monthly or quarterly updates about your Logger Club.
  • Post information on Facebook or other social media sites.
  • Post new information (or pictures!) on your LOGGER[net] webpage.

 


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Templates

The Office of Alumni and Parent Relations created templates to provide you with useful tools when communicating with fellow alumni and to make your work as a Puget Sound volunteer easy.

To view templates, please visit the Alumni Council Template section on the Puget Sound website.

 

 

Logger Club By-Laws

CONSTITUTION AND BY-LAWS

UNIVERSITY OF PUGET SOUND LOGGER CLUB

As amended:   September 2004

PREAMBLE

THE LOGGER CLUB IS A BOOSTER ORGANIZATION DEDICATED TO HELPING IMPROVE THE QUALITY OF THE UNIVERSITY OF PUGET SOUND INTERCOLLEGIATE ATHLETICS PROGRAM.  FOUNDED IN 1967, THE LOGGER CLUB, THROUGH MEMBERSHIP CONTRIBUTIONS AND FUND-RAISING EVENTS, ANNUALLY RAISES MONEY TO BUILD THE LOGGER CLUB FUND.  INDIVIDUAL LOGGER CLUB MEMBERS, BECAUSE OF THEIR CLOSE INVOLVEMENT WITH THE ATHLETICS PROGRAM, PROVIDE INDIVIDUAL SUPPORT THROUGH MEMBERSHIP CONTRIBUTIONS, PURCHASE OF SEASON TICKETS, VOLUNTEER SERVICE, TRAVELING TO AWAY CONTESTS, AND ACTING AS AMBASSADORS BY PROMOTING THE LOGGERS IN THE GREATER TACOMA COMMUNITY.

This organization has been formed exclusively for religious, charitable, scientific, literary or educational purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code.

Notwithstanding any other provisions of these articles, the organization shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code.

Upon the winding up and dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to a non-profit fund, foundation, or corporation which has established its tax exempt status under Section 501 (c) (3) of the Internal Revenue Code.

 

ARTICLE I

Name

The name of this club shall be the University of Puget Sound Logger Club, 1500 North Warner #1044, Tacoma, Washington, 98416-1044.

ARTICLE II

Members

Section 1.     Membership in the Logger Club is open to all persons who desire to help improve the quality of the University of Puget Sound (UPS) athletics program, to parents of current and former UPS students, alumni, and friends.

 

Section 2.        A minimum annual membership contribution shall be established by the Board of Directors.  Members must donate no less than the minimum amount on an annual basis to be considered an active Logger Club member with full entitlement to benefits.

ARTICLE III

Board of Directors

Section 1.     The business of the Logger Club shall be conducted by a Board of Directors.

Section 2.     The Board of Directors shall consist of 32 members, with eight being elected annually.

Section 3.     Each Director shall maintain a current Logger Club membership status.

Section 4.    The term of office for a Director shall be four years, unless s/he is elected to complete an unexpired term.  Said terms shall begin on the date a Director is elected.

Section 5.     The term of office will be a renewable term with no predetermined limit on the number of terms a Director may serve.  Directors must remain in good standing with membership requirements in order to serve as a Director.

Section 6.     At the regular May meeting of the Directors, the Nomination Committee, after obtaining a commitment from each prospect to accept nomination, shall submit a slate of candidates for nomination as Directors. Nominations from the floor shall be permitted.

Section 7.     The Nominations Committee may present candidates for nomination as Directors at any regular meeting when the number of board members is not at is maximum of 32.

 Section 8.       Election of Director(s) shall be by majority vote of a quorum of the Board of Directors at a regular business meeting.  The board shall receive advance notice of nominations to be presented for election.

 Section 9.     Any member of the Board of Directors who has served two or more terms and does not seek an additional term as a Director shall be given the status of Director Emeritus and shall enjoy all the rights and privileges of a Director, with the exception of the right to vote.

Section 10.    Any past President of the Logger Club shall have the status of President Emeritus, with the full rights and privileges of a Director, with the exception of the right to vote.

Section 11.   The Athletics Director of the University of Puget Sound and the Development Office liaison shall have the position of Ex-Officio Director and, with the exception of the right to vote, shall enjoy the full rights and privileges of a Director.

ARTICLE IV

Officers

 

Section 1.   The officers of the Logger Club shall be a president, a vice president, secretary, and a treasurer.  These officers shall perform the duties of their offices as prescribed by these by-laws and in accordance with Roberts' Rules of Order.

Section 2.   At the regular May meeting of the Directors, the Nomination Committee, after obtaining a commitment from each prospect to accept nomination shall submit a slate of candidates for nomination to each office. Nominations from the floor shall be permitted.

Section 3.    At the regular May meeting officers shall be elected by ballot, unless otherwise                                          requested, to serve a term of one year, or until a successor is elected.

Section 4.    If an officer is unable to fulfill the appointment prior to the May meeting, the board may elect an Interim successor for the remainder of the term.

Section 5.   The officers, the most recent past president, the chairpersons of the Standing Committees, the Athletics Director, and the Development Office liaison shall constitute the Executive Board of the Logger Club.

 

ARTICLE V

Meetings

 

Section 1.     The Executive Board shall meet on the Tuesday prior to the week the Board of Directors meeting is to be held.  The Executive Board may meet at other times at its discretion.

 

Section 2.     The regular meetings of the Board of Directors shall be held bi-monthly during the academic year on the third Wednesday of the month.

 

Section 3.   A quorum at a Board of Directors meeting shall consist of 50% of the incumbent members entitled to vote as Directors.

 

Section 4.    Special meetings of the Board of Directors can be called by the President, the Executive Board, the Directors, or 10 members of the Logger Club whose annual membership contributions are current.  The purpose of the meeting shall be stated in the call.  Except in cases of emergency, at least seven days notice shall be given.

 

Section 5.    Any Director missing three Board of Directors meetings in one program year (September through May) shall have his or her name referred to the Executive Board to review his or her commitment to the Logger Club organization.  The Executive Board shall decide whether or not to keep the person in question as a Director.  Any Director with two unexcused absences in one program year shall be notified by the Secretary or the President.

 

ARTICLE VI

Committees

Section 1.    The Executive Board shall appoint the chairperson and members of the Nomination Committee, Membership Committee, and the Special Events and Activities Committee.

 

Section 2.    The Chairperson of the Budget and Finance Committee shall be the Treasurer of the Logger Club.  The Committee members shall be appointed by the Executive Board.

 

Section 3.   Logger Club members who are not Directors may also serve on any committee at the invitation of the chairperson and approval of the Executive Board.

 

Section 4.   The Nomination Committee shall actively and continuously seek to identify prospective directors.  At the regular May Directors' meeting (or as otherwise needed), the Committee shall submit a slate of candidates for nomination as directors.  At the regular May Directors' meeting, the Committee shall submit a slate of candidates for the offices of President, Vice President, Secretary, and Treasurer.

 

Section 5.   The Membership Committee shall assist in the identification and cultivation of new Logger Club members and shall develop programs to encourage current members to increase their contributions as well as to serve as volunteers.

 

Section 6.  The Special Events and Activities Committee shall assist the Department of Athletics in the planning and administration of special events and/or projects to promote Logger Athletics.  The activities may involve solicitation of ticket sales, sponsorship, and other fund and “friend” raising projects designed to support the needs of the sport programs and to increase attendance and spirit at Logger home event.

 

Section 7.  The Budget and Finance Committee shall develop and oversee the budget of the Logger Club.  The Committee shall monitor the record keeping for the Logger Club fund, with regard to income and expenses and shall make recommendations on contributions levels and associated benefits.

 

Section 8.  Each Committee chairperson shall be prepared to present a report at each regular Directors' meeting unless otherwise instructed by the Executive Board.  A written outline of said report shall be submitted with each oral presentation.  Motions from the Committee shall be written out and be part of the report outline.

 

ARTICLE VII

Parliamentary Authority

 

Section 1. The rules contained in the current edition of Roberts' Rules of Order shall govern the Logger Club in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order the Logger Club adopt.

 

Section 2.   The Secretary of the Logger Club shall maintain and have in his or her possession a copy of Roberts' Rules of Order Revised, and a copy of the Logger Club by-laws for each meeting.

 

ARTICLE VIII

Amendment of the By-laws

 

These by-laws can be amended at any regular Logger Club Directors' meeting by a 2/3rds vote, provided the proposed amendments have been submitted in writing at the previous meeting.

 

Logger Club/Misc./By-laws/LC-97/Rev6/2004

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