Inviting an International Visitor

If you are interested in bringing an international visitor to University of Puget Sound, please read through the following information carefully.

Before an international scholar’s arrival

Providing information to International Programs

At a minimum, anytime you would like to invite an international visitor, you should provide name, title, contact information for the international visitor, as well as the dates and purpose of the visit to Eowyn Greeno in the International Programs (Howarth 215). Eowyn can help determine eligibility and visa type.

For a list of visa types and eligibility requirements, visit this website.

If you are hosting a visiting scholar, researcher, or professor, and that individual will be on campus for more than one week (J Visa), please fill out the International Scholar Request Form. The visiting scholar should fill out this J Visa Information Form. J Visas are appropriate for International Scholars who will be at Puget Sound for more than 9 days. J Visas require two to four months advance notice to allow for immigration processing time.

If you are hosting a short-term visiting lecturer (no longer than one week), please notify Eowyn Greeno in International Programs and the Academic Vice President's Office.  The international visitor should complete this form and return to Eowyn Greeno.

Contacting the Academic Vice President or the Associate Dean

Please contact the Office of the Academic Vice President or the Associate Dean to issue a letter of invitation. The letter should state the dates of invitation, the nature of the research or teaching position and the financial support, if any.

Upon an international scholar’s arrival

Escorting international scholar to International Programs to check in

Once an international scholar arrives on campus, the scholar will report to International Programs with the following documents.

B Visa holders or Visa Waiver recipients are requested to bring the items in the checklist below for review:

__ Copy of passport ID page and copy of I-94 card or arrival stamp

__ Letter of invitation from Puget Sound.

__ If not requesting tax treaty coverage: IRS form W-8 BEN

__ If requesting tax treaty coverage: IRS form 8233 (this entitles you to exemption from withholding on any payments made for honorarium) and a copy of Social Security or ITIN Card, or proof of application (If you do not have a U.S. Social Security Number, you may wish to apply for an ITIN before payment for honorarium is made; otherwise your payment will be subject to tax withholding)

J-1 visa holders are requested to bring the items in the checklist below for review:

__ Copy of passport ID page and copy of I-94 card or arrival stamp

__ Letter of invitation from Puget Sound.

__ DS-2019

__ Proof of insurance coverage 

__ If not requesting tax treaty coverage for honorarium or other payments: IRS form W-8 BEN

__ If requesting tax treaty coverage: IRS form 8233 and a copy of Social Security or ITIN Card, or proof of application 

After the scholar obtains a visa that allows payment of honoraria or salary at Puget Sound, he/she will also need to file tax paperwork with the university. It is important to note that federal regulations must be followed so that the university does not put at risk the ability to host international visitors, faculty, and students.

Providing documents verifying financial compensation

All documents verifying financial compensation must be submitted to Allyson Lindsley for review prior to processing for payment by Accounting & Budget Services. Please consult the checklist for honoraria or payments for required documents and check Paying an international visitor for travel reimbursements and additional information.