Quick Reference Guide

Student Responsibilities

  • Communicate a need for accommodations in a timely manner to the Office of Student Accessibility and Accommodations.
  • Provide documentation to the Office of Student Accessibility and Accommodations.
  • Be aware of Office of Student Accessibility and Accommodations policies and procedures 
  • Plan ahead! You cannot request accommodations in retrospect.

Getting Started

  1. Ensure your documentation of disability form or psycho-educational evaluations have been received by the Office of Student Accessibility and Accommodations.
  2. Schedule an intake meeting with the director, Peggy Perno, to register and discuss your accommodation needs. Appointments can be made by calling 253.879.3395 or in person with the administrative assistant, Ruby Collins, or the CWLT administrative assistant, Sherry Munson.
  3. Continually assess how the accommodations are assisting your academic progress and report it to the Office of Student Accessibility and Accommodations staff.

Remember that accommodations must be formally requested for each class, every semester...

Steps for Requesting Accommodations

  1. At the beginning of each semester, when your schedule is set, complete a Student Accommodation Request Form and return it to the Office of Student Accessibility and Accommodation, in Howarth 105.
    • These forms are also available at the front desk (Howarth 105).
  2. Within two days, you will receive an email notifying you of further action to your request for accommodations. For instance, if you have requested extended time on tests, you will be notified to pick-up your completed Exam Accommodation Forms at the Office of Student Accessibility and Accommodation to distribute to your professors.
  3. Schedule meetings with your professors to discuss your accommodations and/or alternative test arrangements (if applicable).

Additional Steps for Test Taking Accommodations

  1. When meeting with professors to discuss your accommodations and have your forms signed, clarify the steps needed before each exam, including timeline, to remind them of your exam accommodations. This is especially important if you intend to take a test in the Office of Student Accessibility and Accommodations (SAA). Clarify how each test will be delivered to our office.
  2. Have your professors complete and sign all forms.
  3. Return signed Exam Accommodations Forms to the Office of Student Accessibility and Accommodations, Howarth 105.
  4. Schedule all exams/quizzes a minimum of three days in advance.   Exams can be scheduled in the reception area of SAA or by sending email message to saa@pugetsound.edu
    • Important note: Office of Accessibility and Accommodations exam proctoring hours are 8 a.m. - 5 p.m. During final exam week hours are 8 a.m. - 7 p.m.
  5. Note any special accommodations for exams (i.e. need of a scribe, computer, private room, enlarged print test, etc.).
    • You must email the Office of Student Accessibility and Accommodations at least one week prior to your test if you require a scribe or private room.
  6. Arrive for your exam at your reserved time with cell phones turned off.

Frequently Asked Questions About Test Taking Accommodations

Can I start an exam early to receive my extra time? 
Yes, you can receive extra time either before or after the class. For example, if you have 50% extra time for a 50 minute, full class exam, starting at 10 a.m., you could start the exam at 9:35 a.m..  In this example, you receive 25 extra minutes and you will end the exam at the same time as your class. The other option is to start the exam at 10 a.m. and end at 11:15 a.m.; 25 minutes after your class.

What about quizzes? 
Quizzes are handled the same way as a regular exam. If your professor uses pop quizzes, please explain to them that they can schedule a pop quiz for you by emailing the details to saa@pugetsound.edu.

Do I have to take an exam at the Office of Student Accessibility and Accommodations to receive my accommodations? 
Not always.  If you prefer to take the exam with your class and your professor is able and willing to provide the accommodation, then our office does not need to proctor.  Sometimes a professor prefers to proctor their own exams and they have an appropriate space for reduced distraction. However, in most cases, students receive exam accommodations at the Office of Student Accessibility and Accommodations.

How do I receive extra time for an exam when I have consecutive classes? 
It is important to factor in exam accommodations when scheduling classes. When there is a conflict, you will need to speak with your professors for permission and coordination to take the exam at another time.

Please remember that the Office of Student Accessibility and Accommodations must have at least three days advanced notice to ensure proper staffing

Steps for Acquiring a Scribe (note taker)

  1. At the beginning of each semester, when your schedule is set, complete a Student Accommodation Form and check "note taker." These forms are also available at the CWLT front desk, Howarth 105. 
  2. If you were not previously approved for this accommodation, you will be contacted and asked to schedule an appointment with Director Peggy Perno to discuss your request.
  3. If you have previously been approved for a scribe the accessibility specialist, Dara Cirincione,will review your request form and arrange for notetakers.
    • Arranging for scribes can take up to two weeks so please plan accordingly.
  4. Students will be contacted by the Office of Student Accessibility and Accommodations during the semester regarding these accommodations to confirm they are working effectively.
  5. If a student does not find the accommodation necessary, the accommodation will be provided on a case by case basis in future semesters.

Steps for Acquiring Alternative Texts

  1. At the beginning of each semester, when your schedule is set, complete a Student Accommodation Request Form and check "etexts." If you are already approved for etexts, you will also fill out an Alternative Format Request form. These forms are also available at the CWLT front desk, Howarth 105. 
  2. Turn in your form(s) to the Office of Student Accessibility and Accommodations as soon as possible after registering for classes.  For future semesters, please submit your request form at least four weeks prior to the start of each semester.
  3. Once you submit your forms, you will receive an email requesting a meeting with the accessibility specialist, Dara Cirincione, to discuss your needed texts for the upcoming semester.
  4. When SAA has received the requested texts, you will receive another email asking you to make an appointment with the accessibility specialist, Dara Cirincione, to download your texts to your laptop, mobile device, or thumb drive.
  5. Students will be contacted by the Office of Student Accessibility and Accommodations during the semester regarding these accommodations to verify that they are working effectively for your needs.
  6. If a student does not find the accommodation necessary, the accommodation will be provided on a case by case basis in future semesters.

Appointments can be made directly with the administrative assistant, Ruby Collins, or the CWLT administrative assistant, Sherry Munson.