Optimize Puget Sound

Optimize Puget Sound was a two-year mission-critical project to improve the efficiency and effectiveness of all operations at the University of Puget Sound. The university implemented software from Oracle, but the project was about more than just employing new technology. It was about optimizing the ways in which the Puget Sound community works together and improving the many services offered by the university.

Timeline

Optimize Puget Sound consisted of four major phases. The first involved the implementation of the PeopleSoft financials module, which went live July 2, 2012. Next the human resources module went live January 1, 2013. The campus solutions module (dealing with financial aid, registration, academic advising, and other student-focused functions) rolled out in March 2013. Ramping up the analytical capabilities of the system was the focus of the fourth and final phase. 


Current Developments

At the end of 2013, Optimize Puget Sound transitioned to its next phase, dubbed "Maximize Puget Sound." Meetings with functional offices were held to determine the types of improvements and enhancements needed in the new system. The ERP steering committee  prioritized these requests and developed a blueprint, schedule, and list of required resources. Goals for the project include implementation of components such as student housing assignments, meal plans, room and event scheduling, document management, a parent payment portal, and the portal, myPugetSound, to replace Cascade. 

Training Opportunities

Training sessions and online instruction are available for those learning the new system. See the Optimize Puget Sound Training page. Training materials are provided on the Optimize Training Handouts page. You can also access many online lessons in PS Help

Expected Outcomes

Through Optimize Puget Sound, the university hoped to:

  • Standardize business processes
  • Adopt best practices
  • Improve operating efficiencies
  • Address strategic challenges more effectively
  • Better compete with peer institutions
  • Meet the needs of constituents in a more timely manner

Selection Process Archive

Background information is available on the readiness assessment, needs assessment, and selection process for software and implementation services conducted by the university in preparation for this project.

Questions or Comments?

For more information on the PeopleSoft implementation, please contact the Technology Service Desk at 253.879.8585 or servicedesk@pugetsound.edu.

Enjoy some refreshments, tour Optimize Puget Sound headquarters, and learn more about what this project will mean to you.

Enjoy some refreshments, tour Optimize Puget Sound headquarters, and learn more about what this project will mean to you.