Email Signatures

As a faculty or staff member, your email signature is an extension of Puget Sound's letterhead and stationery system. Using consistent signatures in @pugetsound.edu email accounts is an opportunity for campus members to align electronic communications with the university's visual identity and helps create a cohesive experience for all who interact with the Puget Sound online. Additionally clear and consistent email signatures present a professional appearance for conducting business through email.

The following are recommended guidelines for faculty and staff members using an @pugetsound.edu email account:

  • Font: Use Arial, except for "University of Puget Sound," which should be Times and all caps.
  • Avoid images, logos, and vCards: Most email clients process these as attachments, and many block messages as a result by default. This includes the Puget Sound logo and logos for social media platforms.
  • Social media: Feel free to promote Puget Sound's main social media accounts or those of your office, department, or group. Links are preferred over social media icons or platform logos.
  • Less is more: Email signatures should be fewer than 12 lines. Use pipes (|) to separate multiple elements on the same line, such as social media links.
  • URL conventions: There is no need to include "www." in a URL unless the URL won't work without it. For example use pugetsound.edu instead of www.pugetsound.edu.
  • Do not include the following in @pugetsound.edu email signatures:
    • Personal information, such as personal websites, personal blog addresses, quotes, department tag lines, etc. (Links to personal sites and blogs related to your work at Puget Sound are OK.)
    • Links to or logos of websites, groups, or organizations not related to Puget Sound.
    • Background images or decorative elements, such as clipart, graphics, emoticons, etc.
    • The email address from which the email message was sent.

If you have any questions or concerns about email signatures, or if you would like to discuss incorporating a special logo into your signaure, please contact Sarah Stall at sstall@pugetsound.edu or x2673.


Standard Email Signature Format

Name | Title

UNIVERSITY OF PUGET SOUND
Office or Department Name
1500 N. Warner St. #xxxx
Tacoma, WA 98416-xxxx
T: 253.879.xxxx
Fax or cell number
pugetsound.edu

Sample Email Signature

Sarah Stall | Assistant Director of Communications and Online Media

UNIVERSITY OF PUGET SOUND
Office of Communications
1500 N. Warner St. #1041
Tacoma, WA 98416-1041
T: 253.879.2673
C: 253.579.2434
pugetsound.edu

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