Holiday Pay Policy

I.      Policy
The University of Puget Sound (the “university”) provides paid campus holidays, bonus days, and a floating holiday each calendar year for an eligible staff member. Campus holidays and bonus days are designated by the university and are usually announced before the beginning of each calendar year. The list of campus holidays and/or bonus days may be found on the Human Resources website.

II.    Eligibility and Scope
The university observes 13 paid campus holidays and/or bonus days each calendar year. Campus holidays are generally dates observed by the larger community, such as New Year’s Day, Independence Day, and Thanksgiving. Bonus days are dates not generally observed by the larger community, such as the day after Thanksgiving.

Regular full-time and regular part-time staff members are eligible for holiday pay on the first day of employment. 

To be eligible for holiday pay, an eligible staff member must be 1) actively employed by the university both before and after the campus holiday or bonus day and 2) must have worked or been on approved paid leave (e.g. vacation leave) during the 30 day period immediately preceding the campus holiday or bonus day. A staff member who is on leave without pay for the full 30 day period preceding the campus holiday or bonus day is not eligible for holiday pay.

Regular Full-Time Staff Members (1.0 full-time equivalent)
A regular full-time staff member will receive eight hours of holiday pay at his or her regular rate, for each campus holiday or bonus day observed. If a campus holiday or bonus day falls on a day not usually scheduled as a workday for a regular full-time staff member, he or she will receive eight hours of holiday pay for that day. Paid holiday and bonus day hours and floating holiday hours are not included in the calculation of overtime.

Regular Part-Time Staff Members (less than 1.0 full-time equivalent)
A regular part-time staff member will receive holiday pay on a prorated basis at his or her regular rate for each campus holiday or bonus day observed. The number of hours of holiday pay for a regular part-time staff member will be calculated each pay period in which a campus holiday and/or bonus day is observed. Paid holiday and bonus day hours and floating holiday hours are not included in the calculation of overtime.

Temporary Staff Members
A temporary staff member is not eligible for holiday pay except when stipulated in a written agreement for a long-term temporary appointment which has been authorized by the appropriate cabinet member and the Associate Vice President for Human Resources or his or her designee.

III.   Work Performed on a Campus Holiday or Bonus Day
An eligible staff member in a non-exempt position who is required to work on an actual holiday recognized by the university (e.g., New Year’s Day or Independence Day which might fall on a different day of the week) or on a campus holiday or bonus day will be paid for time worked at one and one-half times his or her regular rate of pay.  Hours worked on an actual holiday recognized by the university or on a campus holiday or bonus day will be counted toward the calculation of overtime hours.

IV.  Floating Holiday
The university provides a regular full-time or part-time staff member with one floating holiday each calendar year. The floating holiday supplements paid days off provided as campus holidays and/or bonus days. The floating holiday is granted on the first day in January following the staff winter break (typically the first business day following New Year’s Day). A staff member hired after that date will receive the floating holiday the following January.

Regular Full-Time Staff Members (1.0 full-time equivalent)
A regular full-time staff member will be granted eight hours of floating holiday leave.

Regular Part-Time Staff Members (less than 1.0 full-time equivalent)
A regular part-time staff member will be granted floating holiday leave on a prorated basis.

Temporary Staff Members
A temporary staff member is not eligible for floating holiday pay except when stipulated in a written agreement for a long-term temporary appointment which has been authorized by the Associate Vice President for Human Resources or his or her designee.

If a staff member’s full-time equivalent (FTE) is adjusted in the middle of the calendar year and if a staff member has not used his or her floating holiday hours, the number of available hours will be adjusted based on the new FTE.

 The floating holiday benefit is subject to the following terms and conditions:

  • Floating holiday hours may be used at the discretion of a staff member, subject to advance supervisory approval
  • A staff member must use all of his or her floating holiday hours on one day
  • Floating holiday hours will not be counted toward the calculation of overtime pay
  • Unused floating holiday hours are lost at the end of the calendar year and will not be carried over from December 31 to January 1
  • Unused floating holiday hours are not compensable upon termination of employment.

V.    Religious Holy Days
A supervisor and/or department head should make reasonable accommodations in arranging work schedules for a staff member who wants time off for significant events of his or her faith. A list of major religious holy days is available from the department of Spirituality, Service, and Social Justice or from Human Resources.

If a staff member wishes to be paid for time off work for a religious holy day, he or she may ask to use his or her floating holiday or accrued vacation leave. A supervisor may also permit a staff member to take time off without pay or to adjust his or her schedule during the week in which the holy day occurs to make up for missed work time.

Origination Date: 9/1958
Revised: 2001, 7/1/2009, 3/16/2011, 7/1/2011, 1/1/2013, 1/1/2015