Your On-Campus Job Referral

As part of the campus-wide effort to improve the effectiveness and efficiency of our processes and systems, various aspects of student referrals, payroll, and timekeeping are currently undergoing transition. As the new systems emerge, so will the documentation on this page. Please watch your email for updates.

"What do I need to do before I begin work as a Puget Sound student staff member?"

  • Have you been referred to a new position? Contact the supervisor to arrange for an interview.
  • Complete your I-9 and W-4 forms if this is your first job with the University of Puget Sound.
    • Many students complete these forms on move-in day. If that is not the case, you must complete the I-9  form with your supervisor before you begin working.
    • Return completed I-9 and W-4 forms to CES in Howarth 101, CMB 1081.
  • If you are hired, you will be notified by email and linked to your Offer Letter.
  • Review the "Student Employment Responsibilities" and Accept your Offer Letter. If you are not hired, or you will not work in the position, Decline the Offer Letter. 

"What do I need to do to record my time worked and get paid?"

  • If you've not already done so, contact the Payroll Office to enroll in direct deposit to ensure prompt payment.
  • Each day that you work, log into Cascade Web and enter your time worked. Check with your supervisor about any department-specific procedures for entering time worked; some supervisors also require that you use a timecard as a backup.
  • Beginning January 2013, payroll is processed twice a month. To be included in each bi-monthly payroll, you will need to review and electronically submit your work hours by the required date—typically the 6th and the 21st of each month. 
  • Your supervisor will review and electronically approve your hours, which will then be forwarded to the Payroll Office for processing.
  • On paydays—the 15th and the final day of the month—the Payroll Office will transmit your earnings directly to your bank account. 

Other Questions and Resources

Career and Employment Services staff members are happy to assist with questions regarding your job assignment, status of earnings for current year, or to consult with you regarding any job-related concerns. Other offices at the University available to assist with student employment related issues include:

Financial Aid Office, 253.879.3214. Work-study eligibility and awarding.

Payroll Office, 253.879.3416. Timekeeping, paychecks, direct deposit, deductions, year-end earnings, completing the W-4 form.

Technology Services Service Desk, 253.879.8585. Logging into Cascade Web, forgotten password.

Other Questions and Resources

Career and Employment Services staff members are happy to assist with questions regarding your job assignment, status of earnings for current year, or to consult with you regarding any job-related concerns. Other offices at the University available to assist with student employment related issues include:

Financial Aid Office
879-3214
Work-study eligibility and awarding.

Payroll Office
879-3416
Timekeeping, paychecks, direct deposit, deductions, year-end earnings, completing the W-4 form.

Technology Services Service Desk
879-8585
Logging into Cascade Web, forgotten password.