Recruiting Policies

These recruiting policies and guidelines have been developed to contribute to a positive and successful experience at the University of Puget Sound. We seek to support the mission of the college and the staffing needs of all employers and organizations in an environment of teamwork and cooperation. Working with the office of Career and Employment Services, employers and their representatives respect and follow the guidelines when connecting with students, faculty, staff, or any other member of the Puget Sound campus community. The office of Career and Employment Services is responsible for coordinating arrangements for all recruiting activities, including but not limited to campus visits; event participation; communications with students, faculty or staff; and marketing activities. 

Selectivity
Student campus ambassadors/representatives
Professional and ethical practices
Nondiscrimination 
Disclosure of organization information
Fees as a condition of employment

Network or Multi-Level Marketing Organizations
Third party recruiters
 
Use of directory information
Campus promotional flyers
Release of student information
Notification of recruitment results

Selectivity
The office of Career and Employment Services (CES) maintains sole discretion regarding which opportunities and employers may be represented to Puget Sound students. Employer attendance at events (such as career fairs, campus visits, promotional tables, or group information sessions) and use of job posting systems including LoggerJobs and InternshipLink are subject to approval by CES. We reserve the right to remove any posting or ask an employer to leave campus if, at any time, through our professional judgment we determine that an organization or opportunity is not a good match for Puget Sound students. Decisions regarding employer representatives and opportunities provided for Puget Sound students will be made based on factors including, but not limited to: student interest; industry and geographic balance; Puget Sound alumni connection; employer position within its industry; feedback from students or past employees; and space availability. An organization’s presence on campus does not represent college endorsement of the organization, its products, services, or mission.

Student campus ambassadors/representatives
Students who serve as representatives for employers recruiting Puget Sound students are subject to these recruiting policies. 

Professional and ethical practices
In accordance with the NACE Principles for Professional Practice, recruiters work within a framework of professionally accepted recruiting, interviewing, and selection techniques. If offering unpaid internships, please visit the Department of Labor page describing Internship Programs Under The Fair Labor Standards Act.

Nondiscrimination
The University of Puget Sound makes its facilities and services open only to employers who comply with all applicable local, state, and federal non-discrimination laws and executive orders, including those prohibiting unlawful discrimination in hiring and in the workplace.  

Disclosure of organization information
Employers are required to fully disclose organization information when recruiting Puget Sound students for any position. This includes but is not limited to: name of organization; type of organization; description of organization; available position title(s) and description; method of remuneration; and contact information.

Fees as a condition of employment
In general, employers requiring candidates to pay a fee as a condition of employment, unless such fees are required in accordance with applicable State and Federal laws, may not use facilities or services of the University of Puget Sound. Fees include, but are not limited to: program or training fees; financial investment in organization; purchase of merchandise.

Network or Multi-Level Marketing Organizations
Similarly prohibited from using facilities or services of the University of Puget Sound are organizations that involve selling goods or services through individuals (often called distributors), where those distributors make money though sales they generate while also profiting from sales generated by others they have recruited.

Third party recruiters
Contract recruiters, search firms, resume referral firms, and employment agencies may recruit on campus provided they adhere to these policies and guidelines. Additionally, third party recruiters are required to disclose to the staff members of the office of Career and Employment Services information on the client or clients represented and the types of positions and employers for which the third party is recruiting. Third-party recruiters that charge fees to job-seekers are not permitted.

Use of directory information
In accordance with the University of Puget Sound solicitation policy, use of the campus directory by employers or their representatives to contact any member of the campus community relating to prospective employment is prohibited. Employers and their representatives coordinate with the office of Career and Employment Services on targeted communications to groups, individuals, or departments.

Campus promotional flyers
Career and Employment Services reviews all promotional flyers and distributes them across campus for employers. Employers supply 20 flyers to Career and Employment Services for review. If approved, CES will stamp flyers with a “Permitted by Career and Employment Services” notice and post them on behalf of employers.

Release of student information
The University of Puget Sound is subject to the Solomon Amendment and Family Educational Rights and Privacy Act (FERPA) regulations relating to the release of student information. In general, the University of Puget Sound will not release to any third party, except with the written consent of the student, data pertaining to the student’s educational record. Under no circumstances can student applicant information be disclosed by employers and their representatives for anything other than recruiting purposes nor can it be sold or provided to other entities.

Notification of recruitment results
Employers are requested to communicate recruitment decisions to the office of Career and Employment Services.