Forms

  • Accrual form Use this form to request year end accruals. Reference the Fiscal year end checklist and FAQs for assistance with completing and submitting this form.
  • Advance processing form Use this form to request advances on travel and other expenses.
  • Departmental deposit
    This form is to be used by all departments and clubs that make deposits to university accounts.
  • Direct deposit enrollment/PayCard election form  Use this form to choose direct deposit or PayCard for payroll and certain other payments. 
  • Paycard enrollment form Use this form to enroll for a PayCard if one is elected via the Direct deposit enrollment/PayCard election form.
    • With direct deposit, payments are automatically deposited into your bank or credit union account(s).
    • A PayCard is a multi-use payroll card with a VISA logo that functions like a debit card.  Payments are automatically deposited to your PayCard account. There is no charge to "cash" your PayCard at any bank that accepts VISA.
  • Disbursement request form
    Use this form to request reimbursement of travel and other expenses.
  • Form to request a taxable allowance for communications and technology devices and services
    Use this form to request a taxable allowance to acquire a work-required cell phone or mobile device.
  • Petty Cash Agreement Template
    Use this fillable form in combination with the Disbursement request form above to establish or re-establish a department petty cash fund for approved university business.  This form needs to be manually signed by the petty cash custodian and department head.  For assistance, please contact Accounting and Budget Services Accounts Payable staff at acctspayable-l@listhost.ups.edu or on campus extensions 3440 or 8656.
  • Puget Sound Fund Payroll Deduction Form
    Use this form to contribute to the university's Puget Sound Fund through payroll deduction.
  • Sample signature form
    Budget managers and other faculty, staff, or students who have disbursement authority for a university index/account may use this form to provide Accounting & Budget Services (Accounts Payable) with a sample signature for approving disbursements.
  • Travel Expense Form
    Use this form to assist you with tracking your travel expenses so that reimbursement can be requested.
  • W-4 Employee Withholding Allowance Certificate (IRS form W-4)
    Use this form to claim withholding allowances to have the correct amount of federal income tax withheld from your pay. Please return the completed certificate to the Payroll Office (Jones 018 or CMB #1008).
  • Wire transfer request form
    Use this form to request the domestic or international transfer of funds by wire.  Please allow 24 hours processing time after you submit this form to Accounting & Budget Services.